HomeMy WebLinkAboutMINUTES - 03261996 - C3 C.9
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: March 26, 1996
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 044 for the
Intersection Improvement of Appian Way at Valley View Road and Sobrante Avenue
Project No.: 0662-6R4056-88
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 044 which provides $33,476 in State/Local Transportation Partnership Program
funds for the intersection improvement of Appian Way at Valley View Road and Sobrante Avenue.
II. Financial Impact:
There is no impact to the general fund. The supplement provides reimbursement for 5.88%
($33,476) of the County's costs for this project. Other funding provides the remaining 94.12% of
the County's costs for this project.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects. A Negative Declaration of environmental significance pertaining
to this project was published on August 24, 1990.
IV. Consequences of Negative Action:
If this program supplement is not approved the County ill I is.funding.
Continued on Attachment:_ SIGNATURE: �J
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
—APPROVE _ OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 26, 1996 APPROVED AS RECOMMENDED X OTHER_
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT I
AYES: NOES:
ABSENT: ABSTAIN:
1 hereby certify that this Is a true and correct copy of
NW:bh:eh an action taken and entered on the minutes of the
g:/transeng/bh\BO26044.t3 Board of Supervisors on the date shown.
ATTESTED: March 26. 1996
Orig. Public Works p g) PHIL BATCHELOR,clerk of the Board
g (Transportation En of Supervisors and County Administrator
Contact: Brian Hersch,Tel. 313-2268
cc: Public Works Accounting By _,Deputy
(2 sealed board orders and 2 original
program supplements returned to Public
Works Transportation Eng. Division)
Date: February 14, 1996
O
OGRAM P PROGRSUPPLLMENT NO. 044 Location: 04-CC -0-CR ;
to Project Number: SB96-5928 (024)
STATE-LOCAL TRANSPORTATION E.A. Number: 04-927914
PARTNERSHIAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. 013
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that .as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
Appian Way at Sobrante Avenue and Valley View Road
TYPE OF WORK: Intersection improvement LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated Cost State Share Funds I Matching Funds
FY96 $ 33476 Local OTHEROTHER
$ 1681045 FY97 $ 0 $ 1647569 $ 0 $ 0
Contra Costa un y ` { STATE OF CALIFORNIA
Dep Department of T sportation
By By
Chief, Office of Local Program;
Project Implementation
Date ; a te aG , /F9(,o Date 5 2- Z�
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date 2.-- �( `��, $ 33476 . 00
Chapter Statutes I Item Year I Program 1BC1 Fund Source I AMOUNT
303 1995 2660-125-042 95-96 20.25.010.100 C 258010 042-T 33476.00
Page 1 of 3
04-CC -0-CR - DATE: 02/14/96 /1
op, SB96-5928 (024)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$33476 to be encumbered and reimbursed as follows :
FY 95-96 $ 33476
FY 96-97 0
FY 97-98 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount .
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by� either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
B. The LOCAL ENTITY will invoice the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
Page 2 of 3
•04-CC ='0-CR- DATE: 02/14/96
SB96-5928 (024)
SPECIAL COVENANTS OR REMARKS
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4 . The Reimbursement Ratio for this Cycle 6 (95/96) Project is
5 . 880 .
5 . In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
section of the Guildelines as limited to certain maximum costs
and to non-early reimbursement projects of $300, 000 or less .
Page 3 of 3