HomeMy WebLinkAboutMINUTES - 03261996 - C2 r CIL
TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: March 26, 1996
SUB+CT: Approve and Authorize the Chair to Execute Program Supplement No. 043 for the
Widening of Olympic Boulevard from Tice Valley Boulevard to Newell Avenue.
Project No.: 0662-6R4092-87
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 043 which provides $27,285 in State/Local Transportation Partnership Program
funds for the widening of Olympic Boulevard from Tice Valley Boulevard to Newell Avenue.
II. Financiallmpact:
There is no impact to the general fund. The supplement provides reimbursement for 5.88%
($27,285) of the County's costs for this project. Other funding provides the remaining 94.12% of
the County's costs for this project.
Ill. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects. On December 5, 1989, the Board of Supervisors approved a
Negative Declaration of environmental significance pertaining to this project.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will los this funding.
Continued on Attachment: SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
—APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 26, 1996 APPROVED AS RECOMMENDED X OTHER_
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT Y
AYES: NOES:
ABSENT: ABSTAIN:
1 hereby certify that this is a true and c0=Copyof
NW:bh:eh an action taken and entered on the minutes of the
g:1transeng/bh\B026043.t3 Board of supervisors on the date�Shhown.
ATTESTEU:.�Jc1T-C1 26
Orig. Div: Public Works p g) PHIL BATor$and ,Clerk of the Board
g (Transportation En of supervisors and County Administrator
Contact: Brian Hersch,Tel. 313-2268
cc: Public Works Accounting By ub
(2 sealed board orders and 2 original
program supplements returned to Public
Works Transportation Eng. Division)
Date: February 14, 1996
rROGRAM SUPPLEMENT NO. 043 Location: 04-CC -0-CR
r to Project Number: SB96-5928 (016) �/•
STATE-LOCAL TRANSPORTATION E.A. Number: 04-927913
PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5928
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for . State Share Funds which was
entered into between the Local Entity and the State on 03/15/91 and is
subject to all the terms and conditions thereof . This Program Supplement
is adb.pted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. C°,z- ,
approved by the Local Entity on a_ZL..�(� (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
Olympic Boulevard from Tice Valley Boulevard to Newell Avenue
TYPE OF WORK: Overlay and widen roadway LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X] Construction
Estimated Costl State Share Funds I Matching Funds
FY96 $ 27285 Local OTHER OTHER
$ 1158421 FY97 $ 0 $ 1131136 $ 0 $ 0
FY98- $ 1"ORM A_!�,PR0VtD0
Contra Costa C my B'yg t t e STATE OF CALIFORNIA
�' Y Department f Tr sportation
By (,,6q By '
Chie Office of Local Programs
Project Implemenct�ation
Date Tlj94 Date
Attest
Title
v
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Q4-( O, 3Date 2- �C���(, $ 27285 . 00
Chapter Statutes I Item Year Program 1BC1 Fund Source I AMOUNT
303 1995 2660-125-042 95-96 20.25.010.100 C 258010 042-T 27285.00
Page 1 of 3
.04-CC -0-CR DATE: 02/14/96 C. ►�"'
SB96-5928 (016)
SPECIAL COVENANTS OR REMARKS
1 . It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made .
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$27285 to be encumbered and reimbursed as follows :
FY 95-96 $ . 27285
FY 96-97 0
FY 97-98 0
Any increase in State . Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount ,
3 . SPECIAL COVENANTS FOR SLTPP PROJECTS. UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of the
Master Agreement :
A. The LOCAL ENTITY agrees that the payment of State Share
Funds will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either;
(a) The eligible award amount or .
(b) The total eligible State/Local Partnership Project cost
in the approved State/Local Partnership Program Application and
accepts any consequent increase in LOCAL ENTITY funding
requirements .
B. The LOCAL ENTITY will invoice' the State for the full "State ' s
Share" after the contract award or upon the State Budget Act
appropriation of funds, whichever occurs later. "State ' s Share"
is considered a grant and will be reimbursed as a lump sum
payment regardless of final project cost .
Page 2 of 3
4-Cr -0-CR DATE: 02/14/96
SB96-5928 (016)
SPECIAL COVENANTS OR REMARKS
C. Prior to reimbursement under this Program Supplement, a
Request For Early Reimbursement form, executed by the LOCAL
ENTITY, must be on file with the STATE.
` D. The financial audit and Final Project Expenditure Report
provisions of Sections 9 and 10 of ARTICLE I of the Master
Agreement are not applicable to this PROJECT.
4 . The Reimbursement Ratio for this Cycle 6 (95/96) Project is
5 . 88% .
5 . In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local
Entity furnished materials and. Supplemental Work. Supplemental
Work eligibility is further defined under the Project Eligibility
.section of the Guildelines as limited to certain maximum costs
and to non-early reimbursement projects of $300, 000 or less .
Page 3 of 3