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MINUTES - 03191996 - D3
1 TO: BOARD OF SUPERVISORS F&HS-2 5E L Contra •FROM: FAMILY AND HUMAN SERVICES COMMITTEE Costa March 11, 1996 "s STATUS REPORT ON SERVICES TO THE HOMELESS, D - N�OUnty DATE: ,y-------:fit OF A COMPREHENSIVE PLAN FOR THE HOME L AND SUBJECT: CONTINUATION OF THE CONTRACT WITH SHELTER, INC. FOR OPERATION OF THE HOMELESS SHELTERS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT the attached report from Dr. Wendel Brunner and EXPRESS the Board's appreciation to staff for the excellent progress which is being made in addressing the problems of homelessness in Contra Costa County. 2. APPROVE the attached homeless encampment policy and DIRECT appropriate County staff to enforce the policy. 3. APPROVE and AUTHORIZE the Health Services Director or his designee to execute Contract Amendment Agreement # 25-004-03 to the contract with Shelter, Inc. for the operation of the North Concord and Richmond homeless shelters to increase the payment limit by $177,186.75 to a new payment limit of $766,574.25 and extend the termination date to June 30, 1996. 4. ACKNOWLEDGE the fact that at least 11 different proposals are being developed for funds from the Bay Area Regional Homeless Initiative of $7 million and that letters of intent were due on March 12, 1996 as is indicated in the attached summary of those letters of intent. 5. ACKNOWLEDGE an oral report by Joanne Brooks-Washington, Chair of the Homeless Advisory Committee, on the Committee's Work Plan for the coming year. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI VFS APPROVE A OTHER SIGNATURE(S): e A LNIER TH ACTION OF BOARD ON March 19, 1996 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE — UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED March 19 , 1996 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF cc: See Page 4 SUPERVIS SAND COUNTYADMINISTRATOR o BY Iv, DEPUTY F&HS-2 6. AUTHORIZE the Family and Human Services Committee to recruit for, screen, interview and make recommendations to the Board of Supervisors to fill vacancies on the Homeless Advisory Committee if the members of the Internal Operations Committee feels that would be helpful to them. 7. RECOGNIZE that there is a need to provide at least minimal staffing to the Homeless Advisory Committee. 8. REQUEST the Public Health Director to make a further report to the Family and Human Services Committee on June 10, 1996 to include at least the following: ✓ The status of the Comprehensive Homeless Plan. ✓ The status of the Request for Proposal for operation of the homeless shelters.. ✓ The status of the contract with Shelter, Inc. for the operation of the homeless shelters. ✓ The status of funding from the HUD Notice of Availability for McKinney homeless funds (Super NOFA). ✓ The status of funding from the Bay Area Regional Homelessness Initiative. ✓ The status of funding for the homeless shelters for the balance of the 1995-96 fiscal year and for the 1996-97 fiscal year. BACKGROUND: On December 5, 1995, the Board of Supervisors adopted a report from our Committee on this subject which included the following recommendations: 2. DIRECT the Public Health Director to prepare the Request foe Proposals(RFP) to operate the homeless shelter programs for the County effective July 1, 1996 as is outlined in the attached report and present it to the 1996 Family and Human Services Committee for review before it is issued to community agencies for their response and for this purpose REFER this matter to the 1996 Family and Human Services Committee for general oversight of programs for the homeless, REMOVING this matter as a referral to the 1995 Family and Human Services Committee. DIRECT the Public Health Director to include in the RFP an option so that an agency which is responding to the RFP could also provide a bid to create and staff an emergency shelter which might utilize an existing building or might involve the use of a temporary structure like a tent which could be placed on an appropriate piece of land for homeless individuals who wished to use it solely as a place to sleep, but without any other organized program on site. 3. REFER to the 1996 Family and Human Services Committee the attached proposed homeless encampment policy for further review. Also REFER the proposed homeless encampment policy to the Homeless Advisory Committee for its review and comments to the Family and Human Services Committee 4. REQUEST the Public Health Director to prepare and distribute to members of the Board of Supervisors a one or two page information sheet on programs for the homeless which are available in Contra Costa County which can be distributed to the Mayors' Conference, individual city councils and other interested groups and individuals who are interested in what services for the homeless are available in this County. -2- F&HS-2 5. REQUEST the Social Service Director to name a contact person from his staff for service for the homeless who should be contacted by shelter staff and staff from other County and private agencies regarding services for General Assistance homeless applicants and recipients and who can coordinate the services available from the Social Service Department with those other County and private agencies. 6. APPROVE and authorize the Health Services Director or his designee to execute,on behalf of the County,Contract Amendment Agreement#25-004-02 with Shelter,Inc.,effective November 30, 1995,to increase the payment limit by $236,249 from$353,138.50 to a new contract payment limit of$589,387.50 and to extend the term of the Contract through March 31, 1996 to provide for the operation of the North Concord and Brookside shelters,as is more particularly provided for in the attached Board Order. 7. APPROVE and authorize the Health Services Director or his designee to execute,on behalf of the County,Contract Amendment Agreement#25-005-02 with Shelter,Inc.,effective November 30,1995,to increase the payment limit by $228,263 from $114,558 to a new contract payment limit of $342,821 and to extend the term of the Contract through August 31, 1996 to provide shelter and support services for the County's Transitional Housing Program at the Mt.View House,as is more particularly provided for in the attached Board Order. On March 11, 1996, our Committee met with Dr. Brunner, Pat Pinkston and members of the Homeless Advisory Committee. Dr. Brunner reviewed the attached report with our Committee. We are extremely pleased with the progress which has been made to date by staff on all aspects of the programs for the homeless. We would particularly commend Dr. Brunner for his leadership and Pat Pinkston, Duane Chapman and Brenda Blasingame for their hard work, dedication and commitment. We have reviewed the homeless encampment policy, which has been developed and concurred in by County Counsel, Social Services, Public Works and Health Services, and are recommending that it be approved by the Board of Supervisors. It will also be necessary to continue to contract with Shelter, Inc. for the operation of the North Concord and Richmond shelters, at least through June 30, 1996 to provide time for the Request for Proposals (RFP) to be completed, approved, issued, the responses evaluated, and a contract awarded for the ongoing operation of the shelters. We are recommending the extension of this contract through June 30, 1996. As is noted in Dr. Brunner's report, 11 different letters of intent are expected to be submitted to HUD for the Regional Homeless Initiative. Pat Pinkston is available to comment on this initiative and to summarize for the Board the types of programs which are being proposed. Each of these programs must involve collaboration among at least two counties. Full applications will be requested in April from among the programs submitting letters of intent. It is expected that these funds will be awarded in June and be available immediately thereafter. The Chair of the Homeless Advisory Committee has asked to make a brief presentation to the Board on the major items on which the Committee will be working in the future. At our meeting on March 11, 1996, it was noted that there are several vacancies on the Homeless Advisory Committee and that the terms of office of several members have expired. Recognizing the time pressures the Internal Operations Committee is under, our Committee would be happy to undertake the screening and interviewing of applicants for these seats and to make recommendations to the Board for appointments, if that would be helpful to the Internal Operations Committee. The Homeless Advisory Committee has also noted their need for at least minimal clerical staffing to assist the Committee. We recognize that need and agree that something needs to be done to provide staffing for the Committee. -3- F&HS-2 V' We are asking that Dr. Brunner make a further report to our Committee in June, at which time the RFP should be completed and ready for Board approval and the Comprehensive Homeless Plan should be in nearly final form. cc: County Administrator Health Services Director Sheriff-Coroner Public Health Director Social Service Director Public Works Director County Counsel -4- + >✓ Contra Costa County L • `_ � ` .� Health Services Department jr- - •';� PUBLIC HEALTH DIVISION o Administrative Offices 597 Center Avenue Suite 200 v Martinez,California 94553 sr-'41 COUr (510)313-6712 TO: Family & Human Services Committee Jeff Smith, Supervisor, District 2 Mark DeSaulnier, Supervisor, District 4 FROM: Wendel Brunner, M.D. ,` �� � " r.rP�✓ Assistant Health Services Director for Public Health DATE: March 11, 1996 SUBJECT: UPDATE ON PROGRAMS FOR THE HOMELESS This report provides an update on the status of homeless projects in Contra Costa County, and a response to the directives from the Family & Human Services Committee from the meeting on December 5. Homeless Encampment Policy Attachment 1 is the Homeless Encampment Removal Procedure developed by the Health Services Department and the Homeless Advisory Committee. This version, approved by HAC, has been reviewed by County Counsel's Office; John Cullen, Director of Social Services; and Greg Connaughton, Assistant Director of Public Works, who have all approved the policy. Mr. Connaughton requested a minor wording change in the sign (from "Camping Prohibited" to "No Camping") which we have incorporated at his request. This document reflects the procedures we have been following since the beginning of this year. If experience should indicate reasons to further modify the procedure, we would again consult with HAC and the same department representatives, and bring changes in this procedure to the Family&Human Services Committee. Emergency Homeless Shelters 1. Funding for FY 95/96 - Every year the funding for the Emergency Shelter Program is patched together from a series of diverse funding sources, leaving it unclear as to whether there will be sufficient funding to complete the fiscal year. Unfortunately, FY 95/96 is no exception. In fact, because of the disruptions this year of the Federal budget process, our funding for the next few months is even more uncertain than usual. The Federal government has authorized so far only 46% of the FEMA funding which we include in our Emergency Shelter Program, leaving that funding stream for us still unclear. In A179 (7/911 ' s Family & Human Services Committee March 11, 1996 Page 2 addition the Emergency Shelter Grant from HUD, also one of our traditional sources of shelter funding, has not yet been released by the Federal government. Our anticipated CDBG funding, of which $88,000 has been recommended for approval for the homeless shelter program, has only been allocated at 90% of last years level pending, once again, final budget decisions at the Federal level. On the positive, the Winter Relief funding appeal has raised nearly $23,000 so far. We are very carefully tracking the funding available for the Emergency Shelter Program, and will move to make cuts in that program if necessary. We still have the expectation, but not the certainty, of being able to get through this fiscal year. 2. Renewal of Shelter, Inc. Contract- The current Shelter, Inc. contract expires March 31. We are negotiating an extension of the contract with Shelter, Inc., and would propose submitted to the Board,-of Supervisors a renewal of that month to month contract through the fiscal year. 3. Status of RFP Proposal The preparation of a detailed RFP for the operation of the homeless programs for the county will be completed after the return of the Homeless Program Coordinator from leave. However, evaluations of the current program and discussions with Shelter, Inc. on the appropriate structure of the case management/case counselor system is continuing. Meetings are being scheduled for this month with myself, Merlin Wedepohl,and Brenda Blasingame to discuss the current functioning and improved structure of the case management/case counselor system. The Homeless Advisory Committee will be taking an active role in this planning, and we are on the agenda to discuss the issue at the next HAC meeting. Status of Comprehensive Homeless Plan The Ad Hoc Homeless Task Force has met monthly since August to develop the homeless plan with collaboration and input from homeless service providers, HAC, county staff, and homeless and formerly homeless persons. Input from the community and homeless persons has been gathered through a series of five community meetings (with over 180 people attending), 15 focus groups in shelters, soup kitchens, etc. (over 200 people participated), a homeless survey of about 200 persons, and meetings with service providers in each region of the county. A comprehensive provider survey of over 200 agencies in the county is being implemented by Gibson and Associates, as part of his deliverables on a previous grant. Four working groups of the Ad Hoc Task Force have been meeting to develop priorities in the following areas: community education and outreach, prevention, emergency and support services, transitional and affordable housing coordination. The timeline for the completion of the project is included as Attachment 2. The draft plan is to be completed in March and the final plan available for presentation to the Board of Supervisors by the end of June. Lynn Nesselbush has been very effective in keeping the process on track and on time. Family & Human Services Committee � 3 March 11, 1996 Page 3 Parallel to this process we have convened many of the same representatives from the Homeless Task Force to prepare to respond to the anticipated HUD Notice Of Availability for McKinley homeless funds (Super NOFA). We don't know when this NOFA will be issued,.but we anticipate it will come shortly and there will be a quick turnaround required. Again we have no definite information from HUD, but it is clear that an overall County Continuum of Care will be required or very important, and the applications from the agencies in the county will need to include the continuum of care to be strongly competitive. We have reviewed the experience of our own county and some of the more successful Bay Area counties, and we convened the possible grant applicants last week in order to prepare a coordinated response from Contra Costa. The county is committed through Lynn Nesselbush to write the Continuum of Care based on the work of the Ad Hoc Homeless Task Force and have it ready to respond to the HUD Super NOFA. We are encouraging potential applicants to collaborate and to focus their applications on areas that are identified as high priority and greatest need. Attachment 3 is the draft outline of the homeless plan recommendations overview. Bay Area Regional Homelessness Initiative The Bay Area regional homeless initiative is $7 million project. from HUD to develop a collaborative plan and regional projects on homelessness in a number of designated priority areas. Pat Pinkston is serving on the Allocations Committee representing Contra Costa County, and Ms. Pinkston and Merlin Wedepohl serve on the Steering Committee as members of Homebase. Letters of intent are due March 12 and at least eleven different proposals from Contra Costa are being discussed for possible funding from this initiative. WB:ah ATTACHMENT 1 CONTRA COSTA COUNTY . 3 Homeless Encampment Removal Procedure A•A 1 1. This procedure is applicable to homeless encampments only. Therefore,miscellaneous items found on County or Flood Control District right of way are to be handled according to normal procedures. 2. Upon finding a homeless encampment on County or Flood Control right of way, any IMMEDIATE HAZARD MAY BE REMOVED IMMEDIATELY. (Document with photographs.) An "immediate hazard" is an imminent threat to the health or safety of the homeless or the community. Consult with Health Services or other departments as appropriate. 3. Notify the Health Services Department Homeless Ombudsperson at least 15 days, and preferably 30 days, in advance of moving any encampment. The Ombudsperson will work with designated representatives from the Social Services Department,the Homeless Program, and other departments to attempt to find alternative housing and services. 4. Request the Health Services Department to inspect and report on issues involving the protection of the homeless and workers during encampment removal. 5. Conspicuously post the form notice with the date, time and location of posting entered on the appropriate lines and document the posting with photographs. 6. Notify the Supervisor whose district it is in. This is the responsibility of the department initiating the removal. 7. Forty-eight(48) hours after the posting of the notice, the encampment may be removed after the following is completed: A. Notify local law enforcement and request their assistance in notifying the homeless encampment individuals. B. Conduct a quick field review of the encampment (i.e., simply look around at the items which are in plain view). C. Take sufficient photographs. D. If any of the following items are APPARENT and REASONABLY SAFE and NOT A SANITARY HAZARD,they should be held by the appropriate maintenance yard for 20 days prior to disposal: watches jewelry personal photographs tents stoves personal records backpacks audio equipment bedrolls medication toiletries blankets eye glasses handbags duffle bags books usable clothing not used solely for bedding E. Post location where belongings are stored. Homeless Encampment Removal Procedure Page 2 8. Keep a record of the date, time and location of the removal of a homeless encampment. 9. Anything stored from a location can be kept in one bag that is marked with the date, time and location of removal. County employees are not responsible for insuring that property is released to actual owners. Possessions are to be released to persons who can identify them. 10. Persons illegally trespassing or lodging on County or Flood Control District right of way can be arrested immediately. However, we will normally only seek arrests by law enforcement personnel if someone refuses to leave or is caught lodging on the same area of County or Flood Control District right of way more than once. The County has no objection to the trespassers taking bags or belongings with them at the time when they leave. 11. Employees assigned to remove the encampment should take appropriate safety precautions in the course of the work. This should include gloves, boots, safety glasses and other equipment as necessary. 12. It is the policy of the County not to permit the re-establishment of encampments on County or Flood Control District property, once they have been removed through this procedure. After encampment removal, Public Works will post the area with signs saying "No Camping" and including the telephone number of the homeless hotline. (3/8/96) ATTACRMEN'I' 2 HOMELESS PLAN TIMELINE SEPTEMBER 1995 -JUNE 1996 DRAFT TASKS S O N D J F M A M J 1. DESIGN PLANNING PROCESS, including X agreement on goals, guiding principles, planning framework, timeline and final product. 2. INFORMATION GATHERING & X X X X OUTREACH, including review of existing plans and reports, community input process, and outreach to key constituencies. 3. WORKING GROUPS CONVENE, including X X X X development of action steps and projected outcomes, costs and sources of funding. 4. INTEGRATION & PRIORITIZATION, X X including synthesis of the recommendations of each of the working groups. 5. PRODUCTION & DISSEMINATION OF X DRAFT PLAN 6. PUBLIC REVIEW & PLAN REVISION X X 7. FINAL HOMELESS PLAN COMPLETED X ATTTACRMENT 3 ^ + 4 HOMELESS PLAN OUTLINE Executive Summary I. Introduction A. The Planning Process B. Goals & Guiding Principles II. Homelessness in Contra Costa County A. Data On Homelessness B. Statement Of Need • Overall Needs • Sub-Population Perspectives & Additional Needs • System Coordination Needs C. Current Resources • Inventory of Existing Services • Funds Spent On Homeless Services & Sources Of Funds III. Recommendations • Improve Access To Information & Assistance For People In Crisis • Provide Services To Enable People To Meet Their Basic Needs • Expand The Availability Of Key Support Services • Expand Affordable Housing Options • Create An Integrated Service System With Capacity For On- Going Strategic Planning & Coordination IV. Implementation"Process HOMELESS PLAN RECOMMENDATIONS OVERVIEW A. IMPROVE ACCESS TO INFORMATION & ASSISTANCE FOR PEOPLE IN CRISIS Goal: To make information about prevention services, emergency assistance, support services and affordable housing more readily available to people in need, to providers and to the broader community. To provide regionally, coordinated access to a broad range of services in order to both facilitate prevention of homelessness and enhance the effectiveness of service delivery to those who have lost their housing. 1. Enhance current capacity to provide information and referral on services for people who are homeless or at-risk of homelessness by establishing a countywide, central source of accurate, updated information. 2. Establish regional multi-service centers in West, Central and East County to provided coordinated access to the full service continuum, including information & referral, prevention services, emergeircy assistance, basic hygiene services, support services and affordable housing. HOMELESS PLAN RECOMMENDATIONS OVERVIEW B. PROVIDE SERVICES TO ENABLE PEOPLE TO MEET THEIR BASIC NEEDS Goal: To enable people to meet their basic needs for shelter,,food, hygiene and a place to be, until they can move back into housing. 1. Expand emergency shelter capacity for single adults by 100 beds and provide more immediate access to.shelter. 2. Expand emergency shelter beds for families by 100 beds. 3. Establish regional drop-in center with showers and laundry facilities. HOMELESS PLAN RECOMMENDATIONS OVERVIEW C. EXPAND THE AVAILABILITY OF KEY SUPPORT SERVICES. Goal: To enable people to address issues interfering with their ability to maintain stable housing and maximum self-sufficiency, thereby preventing homelessness and assisting those already homeless to regain their housing. 1. Expand access to mental health services for those with a mental health diagnosis and for those in need of short-term assistance to-cope with life crises, such as homelessness. 2. Expand access to residential drug and alcohol treatment and ancillary support services. 3. Expand the availability of child care for homeless families. 4. Expand access to employment & training services 5. Expand free and low-cost transportation options. 6. Target interventions to youth to enhance skills and self-esteem,-and prevent future homelessness. HOMELESS PLAN RECOMMENDATIONS OVERVIEW D. EXPAND AFFORDABLE HOUSING OPTIONS Goal: To provide a range of housing options that meet people's income and service needs, thus enabling long-term housing stability. 'To assist people in accessing housing. 1. Target 10% of County & City funded affordable housing to people with extremely low incomes (at or below 30% AMI /$15,720). 2. Provide housing advocacy services and rental assistance to help people find and retain housing. 3. Develop more permanent supportive housing for people with on-going service needs. 4. Develop more transitional housing. 5. Remove barriers to the development of housing and services for people who are homeless.or at-risk of homelessness. HOMELESS ]ALAN RECOMMENDATIONS OVERVIEW E. CREATE AN INTEGRATED SERVICE SYSTEM WITH CAPACITY FOR ON-GOING STRATEGIC PLANNING& COORDINATION Goal: To enhance the effectiveness of service delivery and maximize efficient use of resources. To facilitate coordination among all components of the system in terms of service delivery,planning and resource management,fund-raising, and policy and program development. 1. Re-establish the Homeless Management Team and Homeless Operations Team to facilitate improved coordination within County government in addressing homelessness. 2. Establish a Homeless Inter-Jurisdictional Coordinating Council to facilitate coordination between the County, the Cities, and State and Regional Agencies operating within the County on homelessness-related issues that cross jurisdictional lines. 3. Create a Contra Costa County Continuum of Care Board to oversee the homeless service delivery system and monitor the implementation of the County Homeless Plan. 4. Establish a Homeless Coordinator staff position to oversee the Continuum of Care system. 5. Develop a Countywide Management Information System to facilitate collection and analysis of data on homelessness and homeless services. 6. 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IMPROVE ACCESS TO INFORMATION & ASSISTANCE FOR PEOPLE IN CRISIS Goal: To make information about prevention services, emergency assistance, support services and affordable housing more readily available to people in need, to providers and to the broader community. To provide regionally, coordinated access to a broad range of services in order to both facilitate prevention of homelessness and enhance the effectiveness of service delivery to those who have lost their housing. 1. Enhance current capacity to provide information and referral on services for people who are homeless or at-risk of homelessness by establishing a countywide, central source of accurate, updated information. 2. Establish regional multi-service centers in West, Central and East County to provided coordinated access to the full service continuum, including information & referral, prevention services, emergency assistance, basic hygiene services, support services and affordable housing. R ECEIVED 1 ' BOARD OF SUPERVISORS ('AKTRA COSTA CO. HOMELESS PLAN RECOMMENDATIONS OVERVIEW B. PROVIDE SERVICES TO ENABLE PEOPLE TO MEET THEIR BASIC NEEDS Goal: To enable people to meet their basic needs for shelter,food, hygiene and a place to be, until they can move back into housing. 1. Expand emergency shelter capacity for single adults by 100 beds and provide more immediate access to shelter. 2. Expand emergency shelter beds for families by 100 beds. 3. Establish regional drop-in center with showers and laundry facilities. HOMELESS PLAN RECOMMENDATIONS OVERVIEW C. EXPAND THE AVAILABILITY OF KEY SUPPORT SERVICES. Goal: To enable people to address issues interfering with their ability to maintain stable housing and maximum self-sufficiency, thereby preventing homelessness and assisting those already homeless to regain their housing. 1. Expand access to mental health services for those with a mental health diagnosis and for those in need of short-term assistance to cope with life crises, such as homelessness. 2. Expand access to residential drug and alcohol treatment and ancillary support services. 3. Expand the availability of child care for homeless families. 4. Expand access to employment & training services 5. Expand free and low-cost transportation options. 6. Target interventions to youth to enhance sldlls and self-esteem, and prevent future homelessness. HOMELESS PLAN RECOMMENDATIONS OVERVIEW D. EXPAND AFFORDABLE HOUSING OPTIONS Goal: To provide a range of housing options that meet people's income and service needs, thus enabling long-term housing stability. To assist people in accessing housing. 1. Target 10% of County& City funded affordable housing to people with extremely low incomes (at or below 30% AMI /$15,720). 2. Provide housing advocacy services and rental assistance to help people find and retain housing. 3. Develop more permanent supportive housing for people with on-going service needs. 4. Develop more transitional housing. 5. Remove barriers to the development of housing and services for people who are homeless or at-risk of homelessness. HOMELESS PLAN RECOMMENDATIONS OVERVIEW E. CREATE AN INTEGRATED SERVICE SYSTEM WITH CAPACITY FOR ON-GOING STRATEGIC PLANNING& COORDINATION Goad: To enhance the effectiveness of service delivery and maximize efficient use of resources. To facilitate coordination among all components of the system in terms of service delivery,planning and resource management,fund-raising, and policy and program development. 1. Re-establish the Homeless Management Team and Homeless Operations Team to facilitate improved coordination within County government in addressing homelessness. 2. Establish a Homeless Inter-Jurisdictional Coordinating Council to facilitate coordination between the County,the Cities, and State and Regional Agencies operating within the County on homelessness-related issues that cross jurisdictional lines. 3. Create a Contra Costa County Continuum of Care Board to oversee the homeless service delivery system and monitor the implementation of the County Homeless Plan. 4. Establish a Homeless Coordinator staff position to oversee the Continuum of Care system. S. Develop a Countywide Management Information System to facilitate collection and analysis of data on homelessness and homeless services. 6. Explore the development of a Homeless Trust Fund and other avenues for raising the resources necessary to fund the Continuum of Care system and implement the Homeless Plan. 7. Create mechanisms for consumer input into the development and operation of the homeless services system. SE:.L Contra Costa County •; `^ � ,� Health Services Department • � = PUBLIC HEALTH DIVISION Administrative Offices x_ 04 597 Center Avenue _ 1 Suite 200 0 P _ = ""L�~ Martinez.California 94553 COUIZ RECEIVED DATE: March 19, 1996 -LERK BOARD OF SUPERVISORS CONTRA COSTA CO. TO: Board of Supervisors Contra Costa County FROM: Pat Pinkston, Homeless Program Development Director Contra Costa County Health Services Department SUBJECT: SUMMARY OF PROPOSALS FOR BAY AREA REGIONAL INNOVATIVE HOMELESSNESS INITIATIVE SUBMITTED BY CONTRA COSTA COUNTY AGENCIES Letters of Intent for thirty collaborative projects were submitted on March 12, 1996 for the Bay Area Regional Innovative Homelessness Initiative. These proposals will be ranked by the Allocations Committee and the strongest projects will be asked to submit full proposals, due on May 20th. Funding awards will be announced on June 10th with grantee orientation and contracts in June and July, 1996. The Collaborative Plan Priority Areas are: 1. Improved delivery of support services to homeless people. 2. Increased incomes of people eligible for public benefits. 3. Accessible, affordable transportation. 4. Jobs: training, development, creation, and placement. 5. Expanding community acceptance strategies. 6. Developing a Trust Fund to support services linked to permanent housing. 7. Housing Trust Fund. Contra Costa County departments and nonprofit agencies have collaborated in eleven different proposals. The following is a summary of these proposals: A372 (7/91) D• Project Name, Priority Amount #Counties Lead Agency, Areas: requested: involved: & CCC Agency: Homeless/Runaway Youth Program Fred Finch Youth Center #1,4,5 $425,000. 2 counties Northern California Family Center This proposal would establish a short term shelter facility and program for homeless runaway youth from Alameda and Contra Costa County to be located in central Oakland. The goal is to get at-risk youth off the streets and into a safe environment,and then to provide each youngster with services needed to help him/her be reunited with his/her family,a kinship family,or placed in other long term housing that best meets the youngster's needs. Functioning as both a"drop- in"center and a"receiving center"for homeless and runaway youth,the program will focus on two distinct aspects of the target population:youth out on the streets and the"sofa-surfer"types who move from one friend's home to another. Youngster will be evaluated,case management plans will be developed and resources carefully studied. Short-term foster home placements will be available and utilized after the evaluation if other more appropriate resources are not readily available. Case management plans will emphasize medical evaluation and help,future placement options, counseling for mental health and/or drug abuse if needed,school plans,legal needs,advocacy,family therapy,linkage with community resources and employment. It is expected that 325 youth from Contra Costa County would be served at the Receiving Center and later provided case management and temporary foster care placement during the two year funding period. Case Management Services Emergency Housing Consortium #1,2,3,4,6 $900,000. 4 counties Shelter, Inc. A collaboration of four shelter providers in four counties,this project plans to improve the delivery of support services to homeless people,facilitate the establishment of various voucher-based services,speed up the transition to stable housing,and improve the retention of stable housing by increasing the effectiveness and quantity of case management services to homeless Bay Area residents. Computer Job Skills Training& Job Information Database Foundation for Understanding & Enhancement (FUNEN) #4 $350,000. 2+ counties This project would expand a successful Contra Costa jobs program to the rest of the Bay Area. The project will provide computer job skills training(8 week program)for entry level jobs in retail,manufacturing or services at additional sites in Contra Costa and Alameda Counties. The project will also expand its job listing database focused on entry/intermediate skill level jobs throughout the Bay Area,and assist with job placement and resource support. Within the two year project period,the network will expand to serve 17 sites in four counties. Use of the Internet will allow access from any point within the region,facilitating cooperation between service providers,public agencies,and consumers;allow for the creation of a single regional jobs network;and create public-private partnerships that assemble and leverage the capabilities of the"experts"in each field. 2 The Bay Area Homeless Regional Employment Collaborative Jobs for the Homeless Consortium #4 $2 million 9 counties Rubicon This project would offer establish a regional approach for employment and training in each county in the region,with a centralized clearing house for information,communication.community education,technical assistance and training related to the employment of individuals who are homeless. The Collaborative will also coordinate regional policy and systems changes such as welfare to work. Rubicon requested$245,000 for the period July 1, 1996 to July 1, 1998 to support and enhance existing employment services for the homeless,in particular work experience and job development activities. Bay Area Homeless Alliance (BAHA) Santa Clara Valley Multi-Service Center #1,2,4 $2 million 9 counties Crisis& Suicide Intervention This nine county group representing public and nonprofit social service agencies,homeless providers and educators has been meeting for over a year to plan the details of a regional centralized information system whose mission is to improve access to shelter,'housing,support services,benefits,and employment for individuals and families who are homeless or at risk of homelessness. This project will create a regional infrastructure for Bay Area homeless service providers to communicate with and among each other(intranet)as well as with the general public(internet).The project consists of three components:the Provider Library(an information and referral database)the Regional Client Information System,and the Voice Access System(a voice mail system). It will also include a shelter hotline. This management information system is seen as the infrastructure of the entire Initiative providing solutions to homelessness by improving service delivery,increasing access to benefits and job training and placement,as well as providing, evaluating,and managing data. The project will help determine and analyze current capacity,reduce homelessness, unemployment,and underemployment,increase residential stability,client self-determination and self-esteem. "Help Desks" Network,Rapid Response& Project EMPLOY! St. Vincent De Paul Society, Council of Contra Costa #1,4 $1.7 million 7 counties The St.Vincent de Paul Society has been active in the Bay Area for over 100 years providing person-to-person service to those in need. This proposal will develop the existing"Help Desks"network to strengthen the use of volunteers to improve access and respond to homelessness in each county,establishing Regional guidelines for coordinating Help Desk activities.information,and referral protocols. Help Desks will provide support services such as vouchers for emergency assistance,assistance with move-in costs and deposits,food.clothing,transportation,furniture,and other basic needs. Volunteers will be trained in assessing client needs,cultural sensitivity and understanding the referral network. This proposal would also expand the Rapid Response temporary employment program to all participating counties and provide training for establishing Project EMPLOY! pre-employment training centers throughout the Bay Area. These programs involves individuals, groups,and organizations in a community building model with Help Desks serving as entry points for the homeless service system,Rapid Response providing homeless participants who are enrolled in a training program opportunities to work for up to two years while enrolled in the training program,and Project EMPLOY! integrating substance abuse education with self-esteem enhancement and the development of employment skills. 3 Regional Rental Assistance Program of the Bay Area Eden Council for Hope and Opportunity (ECHO) #7 $2 million 8 counties Shelter, Inc. This program seeks to"bridge the gap between incomes and the high cost of housing by establishing funding mechanisms to help pay people's move-in costs and deposits,and...provide time-limited rental assistance"through a regional approach in assisting homeless individuals and families with security deposits for move-in costs. Based on the Revolving Loan Fund Program model developed by ECHO Housing in 1987 and later renamed the Rental Assistance Program(RAP),this fund is used to insure guarantees and pay defaults. By providing temporary assistance to help cover move-in expenses,RAP has enabled thousands of families and individuals get into long-term(permanent) affordable housing. RAP arranges for a payment schedule between the tenant and the landlord,with the tenant making payments directly to the landlord. RAP does not pay the amount owed and,no money is actually"loaned"to the tenant,a guarantee is given to the landlord against any tenant defaults. Defaults(which have averaged 10%in the past)are paid out of the revolving loan fund and the principal remains in an interest-earning account. Since the revolving loan fund already exists for the payment of defaults,the Collaborative is requesting funding for direct service delivery,case management,administration,and small grants to supplement the rental assistance funds. Expand "Supportive Housing" for homeless and mentally disabled persons Corporation for Supportive Housing (CSH) #1,7 $1,000,000. 3 counties Rubicon Health Care for the Homeless CSH submitted a proposal for San Francisco,Alameda,and Contra Costa Counties to develop a regional model that Rill address the long term funding needs for supportive services by linking mental health,substance abuse,vocational and primary health care to the managed care models being developed in California. The Contra Costa Contractors'Alliance will also be linked with the project. As a result of this proposal,Contra Costa County will be able to further existing efforts in the area of service integration and the development of federal funding to support the ongoing costs of service delivery. Nonprofit Entrepreneur Collaborative Berkeley Oakland Support Services (BOSS) #2,4,5 $750,000. 3 counties Rubicon Programs This collaborative is a new partnership between Rubicon Programs,Larkin Business Ventures and BOSS Inc.to expand their capacity to create permanent jobs in their enterprises and provide job training which leads to permanent jobs. The goal of this proposal is to develop a regional homeless job creation strategy that will enhance the strengths of these leading non-profit agencies throughout the region that are utilizing a business development/job creation strategy as a way to assist homeless/GA/AFDC recipients move back into the economic mainstream. Marketing and support activities are proposed. Capacity building funds to create more jobs were also requested. Rubicon requested$150,000 for the period July 1. 1996 to July 1. 19.98 to support the agency's existing business activities which employ homeless in our County. Rubicon is seeking to further fund job expansion through increased marketing of the bakery. Currently.the County supports the bakery through CDBG economic development funds awarded last year. 4 D . 3 Regional Community Acceptance Consortium (RCAC) Non-Profit Housing Association of Northern California #5 $250,000. 5 counties Association of Homeless and Housing Service Providers The proposal from this unique group of five regional organizations and local organizations in five counties will plan and execute a sophisticated,cutting edge program with two components:a regional education campaign to generate broad, well-informed community acceptance for homeless housing and services by replacing misconceptions with facts and by explaining the documented benefits of homeless housing and services to the entire community and through capacity- building technical assistance,including legal assistance,for developers/sponsors of homeless housing and services, advocates,and local government,including strategic guidance on how to build continuous community support,adopting "best practices". Both components will be developed as a regional package,but will include carefully tailored local prototypes appropriate for different audiences,kinds of developments, and community types. Regional Detox Plus Program Center Point, Inc. #1 $375,000. 2+ counties CC Health Services Department, Office of Alcohol and Drug Programs Shelter Plus Care This proposed program prioritizes services for homeless substance abusers by realigning existing services and resources across geographic and serviceboundaries to meet regional needs. The program will combine assessment and case management services with timely access to substance abuse treatment,beginning with medically supervised detoxification. It will provide successful case management,medical detoxification,and linkages to substance abuse treatment,or housing for up to 50 substance abusing homeless persons annually. The aim of the project is to demonstrate a regional service strategy that will treat the underlying substance abuse needs of the most"treatment resistant"homeless population,thus removing the principal barrier which limits their participation in mainstream homeless and social services or interventions designed to prepare them for permanent housing solutions. 5 REDUCING HOMELESSNESS AROUND THE. BAY AREA �'3 REGIONAL INNOVATIVE HOMELESSNESS IN1 TIA TI VE PHASE 1 9/92 - 12/94 •, Creating community-wide consensus on Initiative outcomes and goals for reducing homelessness that are innovative, regional, support the continuum of care, and respect the dignity of homeless people. PHASE II 12/94 - 12/95 • Building institutional partnership • Securing resources necessary to advance the Initiative and achieve Initiative outcomes • Blending Collaborative Plan with HUD national goals PHASE III 2/94 - 10/98 • Composing community projects and assessing regional capacity to reach Initiative goals. 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J Q W J m F cn O a HOMELESS ADVISORY COMMITTEE OF CONTRA C TY RECEIVED ANNUAL PLANNING MAR 19 159e CLERK BOARD OF SUPERVISORS CONTRA COCTA HAC By-Laws states - The purpose of the Homeless Advisory Committee sha e o P community awareness, to exchange information, to Identify needed programs, to advocate for the funding of housing and other needed programs, to coordinate programs and services for the homeless and to advise the Board of Supervisors on matters relating to homelessness. HAC Committee approved four(4) projects for the year and the future: Two short-term projects 1 Review the Homeless Planning document and make recommendations, before plan is submitted to Bd. of Supervisors(Feb-Apr) 2 Review the Homeless RFP document and make recommendations, before document is submitted to Bd. of Supervisors (Feb-Jun) Two long-term projects 3 Develop a Homeless Program assessment, monitoring and evaluation plan (develop Feb-Jun) (implement July-Dec) 4 Create a Homeless Advisory Committee Speakers' Bureau (develop Feb-Jun) (Implement July- Dec) 1. Reviewing the Homeless Planning document(fulfill the purpose of HAC) to exchange information, to identify needed programs, to advocate for the funding of housing and other needed programs, and to advise the Board of Supervisors on matters relating to homelessness. Chairperson for the Ad Hoc Committee Mary Lou Laubscher The Ad Hoc Committee receives the document, reviews the document, makes written recommendations to Health Services and the Board of Supervisors. This document, when it is finished, will provide information to use when applying for funding(grants)for the Homeless program. By playing a significant role in the finalizing of this document the HA C committee will be notably advocating for the Homeless program, and fulfilling its commitment as an advisory committee. 2 Homeless RFP document, review and recommend(fulfill the purpose of HAC) to exchange information, to identify needed programs, to coordinate programs and servicesforthe homeless and to advise the Board of Supervisors on matters relating to homelessness. 1 of 2 HOMELESS ADVISORY COMMITTEE OF CONTRA COSTA COUNTY Chairperson for Ad Hoc Committee Bernita Harris The Ad Hoc Committee will receive the RFP draft, review and make recommendations to Health Services and the Board of Supervisors. Once this document is generated, it will set the standard for the monitoring committee to evaluate the shelter program(s). 3 Homeless Programs assessment, monitoring and evaluation (fulfill the purpose of HAC) to exchange information, to Identify needed programs, to coordinate programs and services for the homeless and to advise the Board of Supervisors on matters relating to homelessness. Chairperson for the Committee Dean Coons According to outside information, there are approximately twenty-five(25) Homeless programs in Contra Costa County. HAC would make this committee a Standing Committee to review a number of homeless programs each year continuously. The committee would make a written report of its findings to Health Services and the Board of Supervisors. HAC would elect, by majority vote, the Chairperson each year, the same as the HAC chairperson. 4 Speakers' Bureau (fulfill the purpose of HAC) to provide community awareness, to exchange information, to advocate for housing and other needed programs, and to advise the Board of Supervisors on matters relating to homelessness. Chairperson for the Committee Kathy Lafferty The Speakers Bureau would be trained to go out into the community to speak on homelessness, about Contra Costa County's available programs, the successes,the gaps in service, what they may be able to do to help, etc. Through the Speakers' Bureau, HAC could build support for the homeless through cooperation, coordination, communication and positive advocacy throughout Contra Costa County. This would be a Standing Committee, also, that would fully function continuously. A great source for community awareness, which helps to educate through eliminating myths and stereotypes. HAC would elect, by majority vote, the Chairperson each year,the same as the HAC chairperson. "According to the Supervisors' mandate when establishing HAC,two significant items were put in place (1) staff required by HAC will.be provided..., and (2) mileage reimbursement for low-income and retired members. 2of2 Contra Costa County By-Laws y, Homeless Advisory Committee Preamble In accordance with the Contra Costa Board of Supervisors' Resolution #79/460, dated December 4, 1989, the Homeless Advisory Committee has been established to advise the Board on matters relating to homelessness. Article I Name The name of this organization shall be the Homeless Advisory Counittee, herein referred to as HAC. Article II Purpose The purpose of HAC shall be: 1 . Provide community awareness 2. Exchange information 3. Identify needed programs 4. Advocate for the funding of housing and other needed programs 5. Coordinate programs and services for the homeless 6. Advise the Board of Supervisors on matters relating to homelessness Article III Goals The goals of HAC shall be. 1. Alleviate homelessness in Contra Costa County by developing and recommending plans for providing coordinated services to the homeless and housing permanently affordable to lower income persons,_ by accessing all levels of government throughout the community. 2. Build support for the homeless through cooperation, coordination, communication and advocacy throughout the community. Article IV Membership I Qualifications cd The committee shall have 73 members, representative of seven categories with three seats for each category, except for the Volunteer. Organizations Category, which will have five seats. The seven categories are: Advocates: (e.g., OC Legal Services Foundation, Wild Women, citizens or7., etc. ; Business: (e.g., Landlords, employers, real estate) Cities: (Impacted or perceived to be by issues of homelessness) Citizens: (Homeowners associations, neighbors, etc.) Consumers : (Homeless or formerly homeless) Providers: (Non-profit homeless service providers) Voluntary Crgs.: (e.g., Service clubs, church groups) By-Laws of HAC . Membership-. continued: Effort should be made to provide for ethnic, economic and geographic balance by appointing a representative to each category from one of the three predominant areas of the county: East, Cantral,and West. No county employee will be a member. There are no alternates. II Terms of Appointment HAC members shall be appointed to three year terms, with initial appointments in each of the seven categories being made for one, two, and three year terms. The initial terms shall be determined at the first meeting by drawing lots. III Procedures for Appointment HAC shall inform the Board of Supervisors when a position on HAC is vacant. The Board of Supervisors, using customary procedures, will appoint a new member. All appointments to HAC shall' be approved by the Board of Supervisors. Article V Committees HAC shall establish all cammittees necessary to carry out the objectives and goals for which it was organized. Article VI Meetings Meetings of HAC will be held on the first and third Wednesday of each month at 8:30 a.m., in the Housing Authority of Contra Costa County conference roan, unless otherwise changed by the committee. The meetings will adjourn no later than 12:00 Noon. A quornn will consist of 50% plus one of the appointed members. Three consecutive unexcused absences will be grounds for removal by the Board of Supervisors. A written agenda shall be presented to each member of the HAC Committee. All pertinent documents for scheduled discussion shall be included. Items requiring immediate action .may be added to the agenda at the time of the meeting. Staff required by HAC will be provided by the Contra Costa County Department of Social Service There will be no compensation, except for mileage reimbursement for low-income and retired members. Article VII Rules and Regulations . In all matters governed by these By-laws, the HAC Committee shall be subject to approval by the Board of Supervisors. Allprooedures shall be governed by Robert's Rules of Order, latest revision. i DATE: f 9 .REgUEST TO SPEAK FORM t (THREE-(3) mw= umrr) f: Complete this form and place it in the box near the speakers' rostrum before addressing the Board. ='�Lab!,n4on F140NE: 66 ADDRESS: 460 -97-ZVJ 54��� � � CrrY: PS t g C I am speaking formyself OR organization: o eQPss � '' rni II Check one: (NAmE OF ORGANIZI ION) I wish to speak on Agenda Item # . My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider.