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Home My WebLink AboutMINUTES - 03191996 - C45 1 � C.43, C.44,C.45 and C.46 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on March 19, 1996 , by the following vote: AYES: Supervisors Rogers, Bishop, DeSaulnier, Torlakson and Smith NOES: None ABSENT: None ABSTAIN: None SUBJECT: Correspondence C.43 LETTER dated February 29, 1996, from Skip Thomson, Chairman, Board of Supervisors, Solano County, 580 Texas Street, Fairfield, CA 94533, requesting confirmation that Solano County officials will be notified in the event of a hazardous materials release or any potential release which will impact Solano County residents. ****REFERRED TO OFFICE OF EMERGENCY SERVICES, DIRECTOR AND HEALTH SERVICES, DIRECTOR C.44 LETTER dated February 28, 1995, from Guillermo Rodriquez, Jr., Executive Director, and Alicia Lara, Director, Latino Issues Forum, 785 Market Street, Third Floor, San Francisco, CA 94103, transmitting a copy of "Medi-Cal Managed Care: A Discussion about Health Care Options and Consumer Principles", and requesting the Board's support of same. ****REFERRED TO HEALTH SERVICES DIRECTOR C.45 LETTER dated March 4, 1996, from Wayman Yee, M.B.A., Management Auditor, Audit Services Unit, State of California, Health and Welfare Agency, Department of Community Services and Development, 700 North 10th Street, Room 258, Sacramento, CA 95814, advising of the result of a desk review of an audit report on contracts administered by the Community Services Department. ****REFERRED TO COMMUNITY SERVICES DEPARTMENT, DIRECTOR AND COUNTY ADMINISTRATOR C.46 LETTER dated February 27, 1996, from Diana Patrick, P.O. Box 1086, Martinez, CA 94553, on issues pertinent to Shell Refinery. ****REFERRED TO COMMUNITY DEVELOPMENT DIRECTOR IT IS BY THE BOARD ORDERED that the recommendations as noted (****1 are approved. I hereby certify that this is a true and correct copy of an cctior,tzkcg cnd cntcred on the minutes of the Board of Supervisors on the da sho n. c.c. Office of Emergency Services, Director ATTESTED: � "-�'�' I 1-glu Health Services, Director PHIL BATCHELOR,Clerk of the Board Community Services, Director of Supervisors d County Administrator County Administrator By ,Deputy Community Development, Director Correspondents ESTATE OF CALIFORNIA-HEALTH AND WELFARE AGENCY PETE WILSON. Goyemor DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT A Quality Management Department ,~ 700 North 10th Street,Room 258 Sacramento, CA 95814 (916)322-2940 (916)327-3153(FAX) (916)327-6318(TDD) RECEIVED i4R - 5 X96 March 4, 1996 CLERK BOARD OF SUPERVIS'•O! CONTRA COSTA CO. Dr. Jeff Smith, Chairman Contra Costa County Board of Supervisors 651 Pine Street Martinez, CA 94553 SUBJECT: Audit Transmittal Report TR96-002 Members of the Board: The Department of Community Services and Development (CSD) has performed a desk review of. an audit report submitted to this office by the State Controller, which is identified as follows : , Auditor: KPMG Peat Marwick Audit Period (s) : 7/1/93- 6/30/94 Contract Number(s) : 90CECRP-013, 93BD-5013 , 93C-6011, 93F-1007, 93J-9708; 94BD-6013, 94F-1107, 94F-1173 Report Date : 11/4/94 Date Received: 7/6/95 The State Controller' s Office reviews the audit report to ensure that applicable standards have been met and to resolve outstanding matters as to format, required statements, and items which appear to cut across multiple programs or funding sources . The review by this department covers the statements as they pertain to CSD contracts . The assignment of the TR number, shown as the subject, enters the report into our follow-up system to ensure that all audit discrepancies are resolved. CII. I` (Formerly,THE DEPARTMENT OF ECONOMIC OPPORTUNITY.) Dr. Jeff Smith e �� March 4, 1996 Page Two Based on our review, we have the following comments and/or recommendations : CONTRACT NO, 93BD-5013 During our review of the above LIHEAP fixed-fee contract, we noted $592 in excess revenues due CSD and $70 due Contra Costa County Community Services Department (CCCCSD) as shown below: 92BD-5013 WX: $ 169, 513 CSD Payments (168 , 921) Earned Measure Credit Value $ 592 Variance (Excess .Revenues Due CSD) * Actual Audited Expenditures = $169, 060 92BD-5013 ECIP: $ 296, 105 CSD Payments ** (168, 414) Less Audited Expenditures FYE 6/30/93 (127 . 761) Less •Audited Expenditures FYE 6/30/94 $ (70) Variance (Amount Due CCCCSD) ** Maximum Contract Amount = $298, 147 Recommendations : ,1 . CSD Financial Services Unit (FSU) has been informed by CSD Audit Services Unit (ASU) to invoice CCCCSD for the excess revenues noted above ($592) . 2 . We have also informed FSU that CCCCSD is due an additional $70 from CSD for the ECIP Program.. CONTRACT NO, 93F-1007 Our review of Contract No. 93F-1007 disclosed excess revenues due CSD as follows : $ 414, 606 CSD Payments (150, 130) Less Audited Expenditures FYE 6/30/93 (248 , 866) Less Audited Expenditures FYE 6/30/94 $ 15, 610 Variance (Excess Revenues Due CSD) CCCCSD has. already been invoiced by FSU [Invoice No. 11494 : $15, 610 (8/15/95) ] . Dr. Jeff Smith March 4, 1996 Page Three Recommendation: 1 . 3 . Remit $15, 610 to CSD, for the excess revenue identified and invoiced for Contract No. 93F-1007 . CONTRACT NOS, 93J-9708, 94F-1107 , AND 94F-1173 The above three contracts were not listed on the Schedule of Federal Financial Assistance (SFFA) for the FYE 6/30/94 . . Contract No. 93J-9708 was also not included in the SFFA for the FYE 6/30/93 . CSD contract provisions require the above contracts to be included in a single agency-wide audit report with revenues and expenditures identified by CSD contract numbers and Federal catalog numbers . Recommendations 4 . Have the independent auditor revise the SFFA (FYE 6/30/93 & FYE 6/30/94) to include the above contracts. 5 . As an alternative, the County Auditor-Controller may submit a revised SFFA for the above contracts (see attachment) . However, CSD would still require the independent auditor to include the above contracts in the next single agency-wide audit report (FYE 6/30/95) . CONTRACT -NOS, 90CECRP-013 AND 93C-6011 The terms of these contracts were covered in the audited period.. Since there were no audit exceptions, we consider these contracts closed. CONTRACT NOS, 94BD-6013 , 94F-1107 , AND 94F-1173 The terms of these contracts extend beyond the audit reporting period. Please ensure the contracts are included in the next Single Agency-Wide Audit; and, revenues and expenditures are identified by CSD contract numbers and Federal catalog numbers . Please submit a written response indicating corrective actions -taken to resolve the issues/findings and recommendations in the audit transmittal report within thirty (30) days of this notice . The use of the subject TR number will facilitate our handling of your reply. Dr. Jeff Smith - March 4, 1996 1� Page Four If the agency. has any questions or requires additional information, please contact me at (916) 323-8683 . Sincerely, J(a j Wayman Yee, M.B.A. Management Auditor Audit Services Unit Attachment CC : Joan Sparks, Director, CCCCSD KPMG Peat Marwick, CPA' s 0262306 0 _ t4 �.i� Y O .1.) 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