HomeMy WebLinkAboutMINUTES - 03191996 - C36 �0
TO: BOARD OF SUPERVISORS Contra
FROK:i JOAN V. SPARKS DIRECTOR Costa
F COMMUNITY SERVICES DEPARTMENT :o=
rL County
DATE: February 26, 1996 °
SUBJECT:
RETROACTIVE PAYMENT TO ABC SECURITY SERVICES, INC.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
RATIFY purchase of services from ABC Security Services, in excess of the payment limit of
Standard Contract #CS 931202, for the period from January 1, 1995 through December 31, 1995,
and authorize the County Auditor-Controller to pay the $573.81 outstanding balance for said
services.
II. FINANCIAL EVIPACT:
This contract is included in the Community Services Department's budgets for Fiscal Year 1994-95
and Fiscal Year 1995-96. Funds for this contract are allocated among the programs Community
Services administers which utilize the security services:
Head Start
Child Care and Development Programs
Child Nutrition (Food Service)
II1. REASONS FOR RECOMMENDATIONS/BACKGROUND:
ABC Security Service, Inc. was awarded a contract for the period from January 3, 1994 through
December 31, 1994 in the amount of $35,000 as a result of a Request for Proposal (RFP) for
Security Guard Services dated October, 1993. The RFP was incorporated into the contract and
included a paragraph allowing renewal or extension for additional 12-month periods at rates
mutually agreed upon by County and Contractor, but not to exceed the increase in the Bureau of
Labor Statistics consumer price index for the San Francisco Area for the twelve-month period
immediately preceding the contract renewal period.
CONTINUED ON ATTACHMENT: RYES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO COMMITTEE
APPROVE OTHER
SIONATUREM: _-
ACTION OF BOARD ON March 10, 19% r APPROVED AS RECOMMENDED ._X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X_UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Joan Sparks, 313-7350
CC: CAO ATTESTED March 19, 1996
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M982 (10/88)
Page 2
#CS 931202
(38-337)
On December 20, 1994 the Board approved an amendment to the contract to extend the
contract through December 31, 1995 and increase the payment limit to $86,800.
Services were requested and provided by the Contractor beyond the payment limit and
by the end of December 1995 charges of$87,337.81 had been incurred.
Professional services were both requested by County staff and provided by the
Contractor in good faith. Because of administrative oversight by both the County and
Contractor, use of the Contractor's services exceeded the authorized limits.
The Department is requesting that the amount due ABC Security Services, Inc. be paid.
This can be accomplished by the Board of Supervisors ratifying the actions of the
County employees in obtaining provision of services of a value in excess of the contract
payment limit. This will create a valid obligation on the part of the County,
retroactively authorizing all payments made by the Auditor-Controller up to now under
Standard Contract #CS 931202, and authorizing payment of the balance.