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TO: • BOARD OF SUPERVISORS, AS THE GOVERNING BOARD OF CONTRA COSTA COUNTY
AND CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: JULY 11, 1995
SUBJECT: AUTHORIZE THE ISSUANCE OF TWO WARRANTS TO THE UNITED STATES ARMY CORPS
OF ENGINEERS FOR THE WILDCAT AND SAN PABLO CREEKS PROJECT, FLOOD
CONTROL ZONE NO. 7 AND DRAINAGE AREA 73, NORTH RICHMOND AREA
Project No.: 7257-6D8608 and 7567-6D8608
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
AUTHORIZE the County Auditor-Controller to issue two (2) warrants totaling $150,000 payable to the
Finance and Accounting Officer, USAED, Sacramento, for the District's 5 percent share of the Federal
project cost and the District's share of "contributed funds other' costs for the Wildcat and San Pablo
Creeks project. The warrants shall be prepared with the reference numbers and in the amount as follows:
Warrant No. 1 Cost Account No. 96X8862-FW568 for$110,000.
Warrant No. 2 Cost Account No. 96X8862-FW569 for $40,000.
II. Financial Impact:
At this time the Flood Control District is required to make a fourth quarter fiscal year (Federal) 1995
payment for the Wildcat and San Pablo Creeks Project as follows:
Five percent required project cost................................$110,000.
Contributed funds other(relocations).............................$40,000.
Continued on Attachment: X SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
I hereby certify that this Is a bus and Correct Copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED:
/ VOTE OF SUPERVISORS PHIL BA EL Clerk f the Board
i/ UNANIMOUS(ABSENT ) of Supervisors and-County Administrator
AYES: NOES:
ABSENT: ABSTAIN: by ,Deputy
PH/MB:mg
g:Uldctl\fcbo\da73.t7
Orig.Div: Public Works(FCE)
Contact: M.Boucher,313-2277
cc: County Administrator
Auditor-Controller
PW Accounting(Call P.W.Accounting prior
to issuance of warrants,
(313-2377)
AUTHORIZE THE ISSUANCE OF TWO WARRANTS TO THE UNITED
STATES ARMY CORPS OF ENGINEERS FOR WILDCAT AND SAN PABLO
CREEKS
JULY 11, 1995
PAGE TWO
The warrants shall be funded as follows:
Orq. Activity Task Account Amount
Warrant No.1: 50% 7527 6D8608 SAS 3541 $55,000
50% 7567 6D8608 SAS 3541 $55,000
Sub Total $110,000
Orq. Activi Task Account Amount
Warrant No.2: 50% 7527 6D8609 SAS 3541 $20,000
50% 7567 6D8609 SAS 3541 $20,000
Sub Total $40,000
Total $150,000
Of this total,70 percent($105,000)is reimbursable from the California Department of Water Resources.
111. Reasons for Recommendations and Backaround:
On June 17, 1986, the Board of Supervisors approved and authorized the execution of a local
cooperation agreement with the Department of the Army for the Wildcat and San Pablo Creeks Project.
The terms of the agreement require the Flood Control District to pay in cash 5 percent of the total project
cost to the Federal government and to provide for the relocation of all roads, bridges and utilities required
for the project. The Corps of Engineers has agreed to include relocation work in the Federal project at
100 percent local cost to be paid as a "Contributed Funds Other' item.
Under current State law the local 5 percent share of the Federal project cost and the local cost of
relocation work required for the Wildcat and San Pablo Creeks Project is 70 percent reimbursable by the
Department of Water Resources.
IV. Consequences of Negative Action:
Failure to authorize the issuance of the warrants would be cause for the Corps of Engineers to stop
further work on the Wildcat and San Pablo Creeks project.
4007- 50
DEPARTMENT OF THE ARMY %
U.S.ARMY ENGINEER DISTRICT,SACRAMENTO C
CORPS OF ENGINEERS
1325 J STREET
REPLY TO SACRAMENTO,CALIFORNIA 95814-2922
ATTENTION OF
June 12, 1995
Civil Programs Section
Mr. Milton F. Kubicek JUN,9,, 1 l
Deputy Director Co 995
P Y ntr
Contra Costa County Flood Control W FiOod COSta C
and Water Conservation District atorCor►ery ty oignaty
255 Glacier Drive ��lonDistriot
-- Martinez, California 94553-4897
Dear Mr. Kubicek:
This letter is an update on the status of your agency's cash contribution requirements for the
Wildcat and San Pablo Creeks, California project. Our last letter to you on this subject was
dated February 17, 1995.
Thank you for your recent payment of$225,000 for the 2nd and 3rd quarters of FY 1995.
These funds were used for the continuation of Contract 3A(San Pablo Creek) construction and
award of Contract 3 (Wildcat Creek) on April 27, as well as to continue construction
management and overall project management activities.
The table below presents a schedule of actual and projected cash contributions required from
your agency by quarter through the second quarter of Fiscal Year 1996. The schedule includes
the 5% required contribution which is applied to the total project. The total estimated required
cash contribution increased by $70,000 due to Contract 3A modifications and the actual
Contract 3 award amount not included in our last request. These estimates may be adjusted
quarterly to reflect actual expenditures to date and anticipated requirements.
Required Cash Contributions (FW568)
Date Required Funds Required Funds Received Balance
To date $1,274,662 $1,274,662 $ 0
July 17, 1995 K 110,000 0 110,000
October 2, 1995 - 100,000 0 100,000
January 2, 1996 'V 75,338 0 75,338
TOTAL $1,560,000 $1,274,662 $285,338
The following tables present your "100%Local" contributions for additional contract items
requested by your agency. In addition to amounts required for Contracts 3A and 3, it was
discovered that no non-Federal funds were allocated for Construction Management (S&A)
activities performed under Contracts 1 and 2. Your share of the S&A for these contracts, based
on an average rate of 7.35% in effect during the period of construction, is $110,442.
-2-
100%Local Requirement(FW569)
Constr Mgmt
Contract Eng
r&Dsgn S&A Total
Contracts 1&2 $1,502,618 $75,940 $110,442 $1,689,000
Contract 3A 28,197 0 2,231 30,428
Contract 3 197,793 0 19,779 217,572
TOTAL $1,728,608 $75,940 $132,452 $1,937,000
Date Required Funds Required Funds Received Balance
To date $1,756,000 $1,756,000 $ 0
July 17, 1995 40,000 0 40,000
October 2, 1995 70,500 0 70,500
January 2, 1996 70.500 0 70,500
TOTAL $1,937,000 $1,756,000 $ 181,000
Your payment of$1;50,000 for required and 100% local project work is due on or before
July 17, 1995. Make your check payable to Finance and Accounting Officer, USAED,
Sacramento. Please note on the check the account number 96X8862-FW568/FW569 to facilitate
processing of funds. Mail to USAED, Sacramento, 1325 J Street, Sacramento, California,
95814-2922, ATTN: Programs Management Branch.
Thank you for your continued support and cooperation on this project. If you have any
questions regarding the above, please call Mr. Paul Bowers, the Project Manager, at (916)
557-6639.
Sincerely,
Lewis A. Whitney
Deputy District Engineer
for Project Management