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HomeMy WebLinkAboutMINUTES - 07111995 - C87 File: 000-900 A. I 1 . TO: BOARD OF SUPERVISORS Contra FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES ��► Costa County DATE: July 11, 1994 Z� A­,.w SUBJECT: APPROVING FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR IMPROVEMENTS AT JUVENILE HALL FACILITY, 202 GLACIER DRIVE, MARTINEZ, AND BYRON BOYS RANCH, BIXLER ROAD & BYER SPECIFIC REOUEST(S)OR RECOMMEN ATION(S)&BACKGROUND AND JUSTIFICATION I . RECOMMENDATION A. APPROVE Fourth Amendment authorizing extra work under the Consulting Services Agreement dated July 16, 1993, with Stephen E. Harriman, AIA & Associates, for Architectural Services for Improvements at Juvenile Hall Facility, 202 Glacier Drive, Martinez, and Byron Boys Ranch, Bixler Road & Byer Road, Byron. The Fourth Amendment increases the scope of services and increases the Payment Limit as modified by the First, Second and Third Amendments from $138,247 . 00 to $151,225 . 00 . B. AUTHORIZE the Director of General Services to execute the Fourth Amendment to the consulting services agreement, and to issue written authorizations for extra work, in addition to the authorizations for Amendments 1, 2 , 3 and 4, provided that the cumulative total extra cost .for such extra work shall not exceed $25,000 .00 more than the new $151,225. 00 Payment Limit. II . FINANCIAL IMPACT Sufficient funds are available in the Plant Acquisition Account for this project to cover this increase in the Consultant ' s payment limit. CONTINUED ON ATTACHMENT: _ _YES SIGNATURE: &&AAA RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON ������ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS / I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ► AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Cc:Contact: Bart Gilbert ( 31.3,-7100) ATTESTED Orig. Dept. : General Serces Dept. (See Page 2 ) PH ATC LOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR L M382 (10/88) BY ,DEPUTY 00005B06 .27A GB: ls Page 1 of 2 Board of Supervisors 000-9005/A. 1 . 1 . 1 APPROVING FOURTH AMENDMENT TO CONSULTING July 11, 1995 SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR IMPROVEMENTS AT JUVENILE HALL FACILITY, 202 GLACIER DR. , MARTINEZ, & BYRON BOYS RANCH, BIXLER ROAD & BYER ROAD, BYRON (WH346B) III . REASONS FOR RECOMMENDATIONS/BACKGROUND A. On September 21, 1993, the Board approved a Consulting Services Agreement dated July 16, 1993, with Stephen E. Harriman, AIA & Associates, Walnut. Creek, for three phases of architectural service, the Schematic Design, Design Development and Construction Documents phases, with an option to extend and expand services to include Bidding and Construction phases, and authorized the Director of General Services to issue amendments for extra work up to a cumulative total of $25,000 . 00 . B. On June 28, 1994, the Board approved the First Amendment, which exercised the option to extend and enlarge the Agreement to include Bidding and Construction Phases, and increased the payment limit from $93,939 . 00 to $125,252 . 00 . C. The Director of General Services issued the Second and Third Amendments which increased the scope of services to include additional fire protection services and to consolidate the HVAC equipment at Juvenile Hall into a single chiller and cooling tower. The Second and Third Amendments increased the Payment Limit by a total of $12,995 . 00 . D. This Board Order approves the Fourth Amendment which increases the scope of services to include additional site visits due to an extended construction period and adjusts the billing rates for services performed from June 1, 1995 to the completion date of the Agreement. E. Also, this Board Order authorizes the Director of General Services to issue amendments up to a cumulative total of $25, 000 . 00, in addition to Amendments 1, 2, 3 and 4 . The $12 , 005 . 00 remaining from the $25, 000 . 00 that the Board authorized for the Director of General Services on September 21, 1993 is replaced by the $25,000 . 00 authorized in this Board Order. 00005B06 .27A GB: ls cc: General Services Department Architectural Division Accounting File 000-9005/A. 5 County Administrator D. Bell County Counsel Auditor-Controller Consultant (Via A/D) Page 2 of 2