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HomeMy WebLinkAboutMINUTES - 06061995 - SD8 Soil TO: BOARD OF SUPERVISORS FROM: Anne Marie Gold, County Librarian DATE: May 23, 1995 SUBJECT: Clayton Community Library Facilities Use and Operating Agreement SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: 1. APPROVE and AUTHORIZE the Chair to execute the Facilities Use and Operating Agreement between the City of Clayton and the County of Contra Costa for the Clayton Community Library. 2. ADOPT resolution to approve the Letters of Understanding between the County and AFSCME 2700 and Public Employees Union Local 1 regarding the expanded use of volunteers in the Library. FINANCIAL IMPACT: The City and County are responsible for annually mutually establishing a budget for the library. According to the operating agreement the County will be responsible for the following: a. cost of staffing at the Clayton Community Library other than the volunteer coordinator and library student assistant/ library aide position b. data lines for automated library system C. County owned furniture and equipment The City will be responsible for: a. exterior and interior building maintenance b. city-owned furniture and equipment maintenance C. utilities d. materials and supplies e. collection materials f. volunteer recruitment and coordination g. one part-time paid library student assistant/library aide position h. janitorial services j. landscape and grounds services It is estimated the the annual cost to the County for FY 1995/96 will be $176,000. Estimated costs to the City of Clayton for FY 1995/96 will be $125,000. Continued on Attachment: SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON June 6, 1995 APPROVED AS RECOMMENDED x OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND x UNANIMOUS (ABSENT ------- ) CORRECT COPY OF AN ACTION TAKEN AND AYES: NOES: ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON DATE SHOWN. Attested June 6 1995 Contact: Phil Ba e Clerk of the cc: Library Administration Boar of ervisors an Co t inistrat i:bos\clayton.bo y Clayton Community Library Facilities Use and Operating Agreement May 23, 1995 Page 2 BACKGROUND: In February 1991 the Board of Supervisors agreed to approve the approve the application of the City of Clayton for state Prop 85 building funds to construct a new county library branch in Clayton. As part of that agreement a Memorandum of Understanding was entered into between the County and the City about cost- sharing for the operational cost of the new facility. The Memorandum of Understanding stated that the County and City mutually agreed to attempt to achieve a 2/3 County and 1/3 City sharing of the annual cost of the program operation of the library. In addition, the City agreed to provide all building maintenance and provide a minimum of $50,000 annually to the program operation of the library. Subsequently, the City of Clayton received a$2.7 million state grant to construct a 15,000 square foot library. The library was completed in early 1995 and has been open and operating since March 6, 1995 for 40 hours of service per week. Negotiations have been ongoing with the City of Clayton regarding the facilities use and operating agreement over the past year. Issues relating to cost-sharing and the use of volunteers have been the primary issues that have delayed the completion of negotiations. On May 22, 1995 letters of understanding with AFSCME 2700, representing library clerical employees, and Public Employees Union Local 1, representing library para- professional and professional employees, were signed which will expand the use of volunteers in all library operations. The AFSCME letter includes the statement that trained volunteers may assist Clerks as needed. The Local 1 letter includes a list of 104 volunteer tasks, which expands on the current list of 32 volunteer tasks. The Clayton agreement reflects the intent of those newly signed letters of understanding. In addition, the city will be providing a paid volunteer coordinator to recruit and schedule volunteers for the Clayton Community Library. The term of the agreement is through June 30, 1996 with automatic renewal for one year terms, unless a written notice to cancel the agreement effective the next June 30 is given prior to October 1 st preceding the effective date of termination. A six month evaluation of the effectiveness, appropriateness and fairness of the agreement is included, as well as annual evaluations thereafter. is\bos\clayton.bo . FACILITIES U SE & OPERATING AGREEMENT between the .- CITY OF CLAYTON and the COUNTY OF CONTRA COSTA 1' PARTIES Effective on 7 the CITY OF CLAYTON, hereinafter called "CITY", and the COUNTY OF CONTRA COSTA , a political subdivision of the State of California, hereinafter called "COUNTY", mutually agree and promise as follows: 2. PURPOSE OF THIS AGREEMENT: The Clayton Community Library facility located at 6125 Clayton Road in Clayton is owned by the City ofClayton. This agreement will provide and establish conditions for the operation of the facility as a Branch library by the Contra Costa County Library. 3' CONTROL OF FACILITIES: A. The City shall retain overall ownership, control and management of the facility at all times. The City ahoU establish policies for the use of the community meeting room and will schedule all uses and collect and retain any user fees. Library programs shall have priority for scheduling as outlined in the City of Clayton Library Meeting Room Use Policies, attached as "Exhibit A"; and shall not be charged for the use of the rnamUng room. B. The County Library shall be granted use ofthe facility os obelnch |ibnary, and shall provide day to day supervision and operation of the building and the library patrons, within general use guidelines established by the City (example: energy management, building security, etc.). ` C. The'Citv. in conjunction with the Clayton Community Library Foundation, reserves the right to develop programs of compatible uses insofar as such programs du not directly interfere with normal branch library functions. Compatible uses ino|udm, but are not limited to: computer instruction; homework help center; children's entertainment and education; business support activities, etc. All such programs will bmcoordinated with the County's Branch Manager prior to starting. ' 4. RESPONSIBILITIES, BUDGETING, AND COST SHARING: � The City and County shall mutually establish an annual budget for the library by June 1st of every year. It is recognized that each party will provide indirect benefits tnthe library, such as the provision of central library sen/icaa, city administrative oewiceo, and volunteers, for which no budget will bedeveloped nor cost sharing provided. For the direct costs associated with the library building and operation, the parties agree to the following assignment of responsibilities: , The City will baresponsible for: a. Exterior and interior building maintenance. b. City-owned furniture and equipment maintenance. ' C. Utilities. d. Materials and supplies, uptothe annually budgeted limit. e. Collection materials. f. Volunteer recruitment and coordination. g. 8o|ary. FICA and medicare taxes, unemnp(oyemnentand workers compensation premiums only for one part-time paid library student mssistont/ library aide position., h. Janitorial services. i. Landscape and grounds services. FACILITIES USE AGREEMENT pmss 1o,5 March 20, 1995 • The County will be responsible for: a. All staffing not included in items f and g of City responsibilities. b. Data lines for automated library system. C. County-owned furniture and equipment. For purposes of this agreement: Utility costs will include: (a) natural gas (b) electricity (c) water (d) sewer (e) telephone (except for long distance charges) (f) garbage collection and disposal Consideration for this agreement is the faithful performance of the terms and conditions of the agreement. No rent shall be due or payable during the term of this agreement. Any costs paid by one party that are the responsibility of the other party, shall be reimbursed within 60 days of receipt of a written demand for payment. 5. HOURS OF OPERATION The Library shall be open to the public 40 hours per week; provided that the level of paid and volunteer staffing is adequate. A normal standard of adequacy shall be a minimum staffing during public access hours of three paid and/or trained volunteer staff, one of which shall be a paid professional or supervisory level staff member. If staffing falls below that level, the County's staff supervisor will assess the level of use, control and security issues, and shall have the authority at his/her sole discretion to close the library early or for a period of time until additional staffing is available. The schedule of Library public hours shall be established as follows: Monday 1:00 p.m. to 9:00 p.m. Tuesday 10:00 a.m. to 6:00 p.m. Wednesday 1:00 p.m. to 9:00 p.m. Thursday 10:00 a.m. to 6:00 p.m. Friday Closed Saturday 9:00 a.m. to 5:00 p.m. Sunday Closed Changes to the schedule must be agreed to by both parties. 6. LIBRARY STAFF The County shall provide a minimum paid staffing level of 2.55 full time equivalent staff. A Branch Manager shall be appointed by the County as the supervisor of the Clayton Library, and shall have primary authority and responsibility for the provision of library services in the branch. The County's Branch Manager shall arrange a quarterly meeting of representatives of the Branch Library management, County Library Administration, Clayton Community Library Foundation, and City of Clayton to review relevant library issues; and shall meet weekly with the City Volunteer Coordinator to review schedules, assignments, and other relevant issues. The County will recruit for and appoint the City-funded part-time library student assistant/ library aide ("Aide"). The position shall be advertised locally, and preference given to residents of the City of Clayton. The Aide shall be an employee of the County and the County shall provide the sole supervision of the Aide. FACILITIES USE AGREEMENT PAGE 2 of 5 March 20, 1995 7. USE OF VOLUNTEERS Volunteers shall be considered a vital and welcomed partner in the operation of the Library. The City shall provide a coordinator to recruit and schedule volunteers to assist with the operation of the library, and shall provide workers compensation coverage for such volunteers. Volunteers will be supervised, and work tasks assigned, by the Branch Manager and/or the supervising professional staff in the absence of the Branch Manager. Paid staff, other than as designated above, will not have supervisory authority over volunteers, nor will volunteers be placed in supervisory roles over staff. Volunteers may, however, be used in supervisory roles over other volunteers, as needed. The Branch Manager and Volunteer Coordinator shall identify and address days and times of most critical need to maintain the required minimum staffing. Three levels of volunteers shall be recognized: Public Services Supplemental: This level of volunteers shall have or receive training to perform relevant and needed public service library duties, including circulation and information services. The City shall provide a minimum of 28 hours per week at specific critical days and times; and shall have an additional goal of providing at least 21 additional hours per week. Support Services Supplemental: This level of volunteer will have or receive minimal training, and may be used for any clerical, book handling, cleaning, security, etc. tasks. The City shall provide a minimum of 35 hours per week on specific days; and shall have an additional goal of providing at least 10 additional hours per week. Program Services Supplemental: Special volunteers may be used for specific program needs, such as children's story hour, homework help, adult literacy, etc., which may be under the direction of the library staff, the City, or the Clayton Community Library Foundation. All special programs shall be coordinated with the Branch Manager to avoid program redundancy or scheduling conflicts. The City shall provide volunteers as needed by specific programs. 8. TERM AND TERMINATION The initial term of this agreement shall extend from the effective date through June 30, 1996. The City and County shall evaluate the effectiveness, appropriateness, and fairness of the agreement after the first six months of operation, and annually thereafter. This agreement shall automatically renew each year for subsequent one year terms, except that either party may terminate the agreement upon 60 days prior written notice to the other party. In the event of termination, the County shall remove only equipment and materials provided directly by the County, and shall leave in good working order all equipment and materials provided by the City or the Clayton Community Library Foundation. It is agreed that all collection materials shall remain in the facility upon termination, provided the facility continues to be operated as a community library. 9. IMPROVEMENTS OR ALTERATIONS No improvements or alterations shall be made to the building, furniture, equipment, other building contents or library premises without the prior written approval of the City. FACILITIES USE AGREEMENT PAGE 3 of 5 March 20, 1995 10. CONDITION OF FACILITIES The County shall make reasonable efforts to operate the facility in a safe condition, and to advise the City of any condition requiring maintenance attention. The County shall be responsible for any damages to the facility caused by County staff. The Library shall be kept free of clutter and unsightly advertising, notices, etc. Temporary paper signs/notices shall not be used (on shelving, furniture, counters, walls, etc.), except for brief-duration notices properly secured on tackable surfaces and built-in bulletin boards. 11. NON-ASSIGNABILITY The County may not assign nor sublet an portion of the facility without the City's prior written consent. 12. INDEMNIFICATION County agrees to indemnify and hold harmless City and the Clayton Community Library Foundation, their officers and employees from the County's share of all liability, losses, costs or expenses, including attorney's fees arising out of the negligent acts, errors and omissions of County, its officers, agents, employees or contractors. City agrees to indemnify and hold harmless County and the Clayton Community Library Foundation, their respective officers and employees from the City's share of all liability, losses, costs or expenses arising out of the negligent acts, errors or omissions of the City, its officers, employees, agents or contractors. 13. INSURANCE County is self-insured and shall maintain coverage under its self-insurance program for public liability and for County-owned furniture and equipment. City shall maintain adequate comprehensive property and public liability coverage for the building, grounds, and contents excluding County-owned furniture and equipment. 14. DEFAULTS In the event of County's material breach of any of the covenants or conditions herein, City may re-enter and repossess the premises after giving County written notice of default and in accordance with due process of law. In the event of a material breach by City, County may terminate the agreement and quit the premises without further cost or obligation. 15. NOTICES All notices required by this Agreement shall be directed as follows: To County: To City: Anne-Marie Gold Tom Steele County Librarian City Manager Contra Costa County Library City of Clayton 1750 Oak Park Blvd. 1007 Oak Street Pleasant Hill, California 94523 Clayton, California 94517 IN WITNESS WHEREOF the parties have executed this Agreement the day and year first above written. FACILITIES USE AGREEMENT PAGE 4 of 5 March 20, 1995 COUNTY CITY COUNTY OF CONTRA COSTA CITY OF CLAYTON a political subdivision of the State of California By By C ir, Board of Sup isors Mayor RECOMMENDED APPROVAL: Attest ` � City Clerk By �r�cT� , Deputy my dministrator APPROVED AS TO FORM: By (�. 6ilel�� By 1 Cou Libr an City % orney By / Deputy Genera Services Director APPROVED AS TO FORM: VICTOR J. WESTMAN, County Counsel B u FACILITIES USE AGREEMENT PAGE 5 of 5 March 20, 1995 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on June 6, 1995 by the following vote: AYES: SUPERVISORS ROGERS, SMITH, DESAULNIER, TORLAKSON, and BISHOP. NOES: None ABSENT: None ABSTAIN: None In The Matter of ) Volunteers Serving in ) The County Library System ) Resolution No. 95/258 The County has met and conferred in good faith and reached agreements with representatives of CCCEA, Local No. One and with representatives of AFSCME Local 2700 regarding the "County Library's proposal to expand the use of volunteers in the various branches of the County; and The County Administrator has submitted Letters of Understanding dated May 22, 1995 signed by representatives of the County and Local One and Local 2700 respectively which summarize agreements on volunteer staffing; and The Board of Supervisors has thoroughly considered the Letters of Understanding; NOW THEREFORE; The Contra Costa County Board of Supervisors in its capacity as governing Board of the County of Contra Costa and all districts of which it is the ex-officio governing Board RESOLVES THAT: The Letters of Understanding with Local One and Local 2700 attached hereto and incorporated herein are adopted and the implementing Position Adjustment Requests are approved. 1 hereby Certify that th1818 etlu@m1dCOtreCtt�opy10 an action taken and entered on the minute8 of the Board of SupervIRMS on the date Shown. S ATT PHIL f th oard Of 1:111M Md fy Orig.Dept:Human Resources(6.4146) cc: Library Administration County Administrator's Office Labor Relations Service unit •Local One •Local 2700 POSITION ADJUSTMENT REQUEST No.-& O 7 Date. Dept. No./ 3849 & COPERS Department Library Budget Unit No. 0620 Org. No-3859 Agency No. 85 Action Requested: Increase hours of two Branch Librarian positions, 85-00377 & 85-00378, from 32/40 to 40/40. Both are at salary level XB-1944 ($3021. - $3858. ) ; classification code is 3AHA. These positions are located at the Brentwood/Oakley libraries and at the Martinez library. Proposed Effective Date: 7/1/95 rF. Explain why adjustment is needed: The Brentwood and Martinez libraries are open 5 days a week and need a full-time supervisor at each. The Branch Librarian for Brentwood is also responsible for the Oakley library which is open 4 days a week. The cost for this adiust ent is included in the 1995/96 budget. Classification Questionnaire attached: `Yes "` No X Cost is within department's budget: Yes X No Total One-Time Costs (non-salary) associated with this request: $ 0 Estimated Total cost of adjustment (salary/benefits/one-time): Total Annual Cost $ 18,528. Net County Cost $ 0 Total This FY $ 0 N.C.C. This FY $ o Source of Funding to Offset Adjustment: The Library uses no General Fund monies. Cost of this adjustment is included in proposed 1995/96 budget. ' Department must initiate necessary appropriation adjustment n and submit to CAO. Use additional sheets for further explanations or comments. Department Head Reviewed by CAO and Released To Personnel Department s Deputy County Administrator Date - ---------------- Personnel Department Reco=wndation Date: May 26, 1995 .Increase hours of two Branch Librarians position #85-377 & #85-378 from 32/40 to 40/40 at salary level XB-1954 ($3051-3897). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: ®day following Board action. �&Ae- Date (for)ID i ct r Personnel County Administrator Recommendation - Date: Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: for 4ty Admi istrator Board of Supervisors Action fjjN Phil B elor, Clerk of t Board of Adjustment APPROVED on ASurrs!4anCount A inistr for Date: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. P300 N347) 7/89 (Rev. ) POSITION ADJUSTMENT REQUEST No. Q Date: 5/ ---Dept. No./ COPERS ;,.° Department LIBRARY Budget -Unit No. 0620 Org. No. 3850 Agency No. 85 '— Action Requested: Add the following new positions for the Cla ton Library (Org 3850): ONE 40/40 BRANCH LIBRARIAN - 3AHA (Salary level XB-1944 $3021. - 3 ONE 20/40 LIBRARIAN 3AWA (Salary level XC-180 2626. - 3354. ) THREE 20/40 LIBRARY ASST I - 3KVA (Salary level XC-1509 $1953. - 2494.) and ` TWO 20/40 LIBRARY CLERK I - 3KWF (Salary level C5-1269 $1616:---1964. Explain why adjustment is needed: Proposed effective date: 6/6/95 TO CREATE POSITIONS NEEDED IN ACCORDANCE WITH THE COUNTY'S AGREEMENT WITH THE CITY OF CLAYTON FOR USE AND OCCUPANCY OF THE NEW COMMUNITY LIBRARY FACILITY IN CLAYTON. Classification Questionnaire attached: 'Yes No X - Cost is within department's budget: Yes X No Total One-Time Costs (non-salary) associated with this request: $ 0 Estimated Total cost of adjustment (salary/benefits/one-time): Total Annual Cost $ 175,800. Net County Cost $ 0 Total This FY $ 12,168. N.C.C. This FY $ 0 Source of Funding to Offset' Adjustment: The Library receives no General Fund Monies. Department must initiate necessary appropriation adjustment and submit to CAO. Use additional sheets for furthers-'- ' explanations or comments. r). D ar. a Head Reviewed by CAO and Released To Personnel Department Deputy County Administrator Date -----------------------------------�_�_���_ Personnel Department Recommendation r w Date May 26, 1995 Add one Branch Librarian position (3AHA) at salary level XB-1954 ($3051-3897); add one 20/40 Librarian position (3AWA) at salary level XC-1811 ($2644-3376) ; add. three 20/40 Library Asst I positions (3KVA) at salary level XC-1509 (1953-2494) ; add two 20/40 Library Clerk I positions (3KWF) .at salary level C5-1269 ($1616-1964). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: ®day following Board action. Date (fo ec or P rsonnel County Administrator Recommendation Date: Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: or) C n AdministiYatolF Board of Supervisors Action Phil B e Clerk of he B of Adjustment APPROYED�� on JUN 0 6 Sup is 41 nd C nt A n trator yy�� Date: JUN 0 6 19% APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SA Y RESOLUTION AMENDMENT. P300 ("1347) 7/89 (Rev. ) LETTER OF UNDERSTANDING CONTRA COSTA COUNTY LIBRARY - AFSCME 2700 EXPANDED USE OF VOLUNTEERS Mr. .Jim Hicks, Business Agent AFSCME, Local 2700 1000 Court Street Martinez, CA 94553 Dear Mr. Hicks: During the recently concluded meet and confer sessions regarding the Contra Costa County Library proposal to AFSCME, Local 270.0 to expand the use of volunteers in the various branches of the County Library the following understandings were achieved: 1 . The Library will make every reasonable effort to fill authorized positions with permanent employees. Authorized positions currently filled by temporary employees will be filled with permanent employees as soon as possible. 2. The merger of all Library Clerk positions into the Clerk Deep Class will be concluded as quickly as possible. 3. The County and the Union recognize that full staffing of the libraries provides better service to communities and is a necessary goal. The parties therefore agree that a reasonable staffing goal to work towards is the level of staffing of AFSCME represented positions in place as of January 1 , 1993. The parties agree further to work towards the achievement of this staffing goal by July 1 , 1997. The parties also agree that the achievement of this staffing goal depends on additional funding source(s) for the operation of the libraries. 4. It is agreed that trained volunteers may assist Clerks as needed. Volunteers will be assigned tasks by the Branch Librarian after consultation with the clerical staff in whose area the volunteer(s) is to be assigned. S. In the event that the goal established by #3 above cannot be reached by the target date of July 1 , 1997 this agreement will terminate, unless it is extended or modified by mutual consent of the parties. It is understood that nothing in this agreement shall be precedent setting for either party. If the foregoing is in conformance with your understanding, please indicate your approval and acceptance in the space provided below. APPROVED AND ACCEPTED UNITED CLERICAL, TECHNICAL AND SPECIALIZED - S LOCAL #2 700 AFSC CONTRA COSTA COUNTY Date Date LETTER OF UNDERSTANDING CONTRA COSTA COUNTY LIBRARY - PUBLIC EMPLOYEES UNION LOCAL 1 EXPANDED USE OF VOLUNTEERS Ms. Sandra Falk, Representative Public Employees Union Local 1 - Library Unit 5034 Blum Road Martinez, CA 94553 Dear Ms. Falk: During the recently concluded meet and confer sessions regarding the Contra Costa County Library proposal to Local 1 to expand the use of volunteers in the various branches of the County Library, the following understandings were achieved: 1 . Two Branch Librarian positions currently designated as .8 FTE each will be changed to a 1 .0 FTE each with .2 FTE of each being Absent Without Pay (AWOP) time. These positions will be filled permanently as soon as possible. 2. The Library will work with Local 1 to develop better communications internally and improved public relations externally. 3. Staffing at the Clayton Branch for Local 1 represented positions will be a total of 2.55 - 2.75 FTE's in the following configuration: .8 - 1 .0 Branch Librarian, .5 Librarian, 1 .25 Library Assistant. The .25 Library Assistant will be assigned .25 FTE at another location. The Branch Librarian may chose to work 32 hours per week in a 1 .0 FTE position of which .2 FTE will be defined as AWOP; or work 32 hours one week and 40 hours the second week including working every other Saturday in a 1 .0 FTE positions of which .1 FTE will be defined as AWOP; or work 40 hours per week including working every Saturday unless and until the allocation of this position is permanently changed. 4. ,fob descriptions for volunteers will be developed in consultation with Local 1 and a new identification badge for volunteers will be designed by the Library. 5. Public Employees Union, Local 1 has in the past recognized the value of the contributions of volunteers to enhancing Library programs. Further, both the County and the Union recognize that over 69,000 hours of volunteer time were contributed by dedicated volunteers to the Library during 1994. In an effort to encourage the use of volunteers in a manner that is consistent with the delivery of professional services by trained paid staff, the County and the Union agree that effective .June 1 , 1995 the list of volunteer duties shown below will be implemented and remain in effect so long as there are no layoffs of Library staff unless caused by revenue decisions outside of the County's control. In the event that layoffs caused by events outside of the County's control do occur during the term of this Letter of Understanding the parties will meet and confer regarding the use of volunteers in the libraries. 6. Implementation of this list of volunteer duties will be discussed with the Union at the regular monthly Labor-Management meetings. During the term of this Letter of Understanding, the Policy Statement on Volunteer Programs contained in the Library's Volunteer Handbook will be maintained in effect. Job descriptions for volunteers will be developed in consultation with Local 1 . The Library will design a new identification badge for volunteers. 7. The County and the Union recognize that full staffing of the libraries provides better service to communities and is a desirable goal. The parties therefore agree that a reasonable minimum staffing goal to work towards is the level of staffing of Local 1 represented positions in place as of January 1 , 1993. The parties agree further to work towards the achievement of this staffing goal by July 1 , 1997. The parties also agree that the achievement of this staffing goal depends on additional funding source(s) for the operation of the librariesand are committed to working together to secure such additional funding source(s). In the event that this goal cannot be reached by the target date of July 1 , 1997, this Letter of Understanding may be extended by mutual agreement only. If the foregoing is in conformance with your understanding, please indicate your approval and acceptance in the space provided below. APPROVED AND ACCEPTED PUBLIC EMPLOYEES UNION LOCAL 1 CONTRA COSTA COUNTY f p� Date .�/��-- % _/ Date CONTRA COSTA COUNTY LIBRARY VOLUNTEER TASKS SUPPORT SERVICES Supplemental services in shelving, mending, maintaining collections, etc- Mend and clean books Process paperbacks Process pamphlets Process college catalogs Shelf read Recycle newspapers/magazines Make shelf labels on computer Make photocopies Clean equipment and tables Clean graffiti Pick up exterior trash Post information on bulletin boards Process and arrange phone books Tattletape books and magazines File stock reports Pile job announcements Maintain display/giveaways Prepare analytics Mark holding in indexes Discard weeded books and periodicals Look up holdings for gift books Assist in processing and maintaining government documents Create a data base for community clubs and organizations. This will involve-the use of telephone, research and actually creating the data base for use of patrons Create a data base for social services and referral services (see above) Create a data base for Children's and youth activities (including teen organizations). This may include c14;ses, clubs, sports activities, etc. (see above) Minor repair. projects such as: fixing book truck wheels, minor furniture improvement, dusting shelves, cleaning windows, removing graffiti-perhaps mural painting involving local youth, recycling library items (papers, etc.) Create 3'X 5 card book reviews to be posted on shelves throughout the library Produce lists on computer, exclusive of CLSI Assist with creating bulletin board or display projects under supervision Make labcls for pamphlets and file folders Prepare analytics when assigned by librarian File pamphlets Process uncataloged paperbacks for circulation Color code picture books and special collections Search shelves for overdue materials 1 CONTRA COSTA COUNTY LIBRARY VOLUNTEER TASKS SUPPORT SERVICES Supplemental services in shelving, mending, mauiataining collections, etc. Assist with inventory of collection Stuff envelopes for mailings Clip marked newspapers for information file Clip and photocopy book order information lasext security strips in books Design and arrange bulletin board displays Design Flyers, story-hour name tags, etc_ Createand process picture files Arrange floral displays, take care of plants Coordinate exhibits and displays Clean phonorccords Check audio visual materials including records, cassettes, CD's and videos for damages P form special housekeeping and gardening tasks Clean and tape book covers Do simple mending and repair of books, such as erasing pencil marks, repairing book pockets Assist with shelf-reading (keeping books in proper order on shelves) Keep magazines and newspapers in proper order Assist with shifting or relocating the collection, or sections of it Prepare analytics for plays in collections, biography collections, short stories, etc. Check the library holdings of materials indexed in Granger's Index to Poetry, Short Story Index, Play Index, etc. Update community resource file Assist with the collection and organization of local history file Prepare index to collections of popular songbooks i:%dicW01UP'scr May 18. 199< 7 PROGRAM SERVICES Supplemental services in story hours, homework help and other programs Help with children's programs Assist with local history file Distribute flyers to schools Provide Homework Help assistance Provide Grandparents & Books Programs Select and deliver books to day care,convalescent hospitals, shut ins Set up displays and books bins Take photos at library events Assist with surveys Produce flannel boards When there is sufficient, designated staff, develop "bookleggers program" similar to that in Alameda County. This requires intensive training and so is dependent upon sufficient, designated staff being available Develop a program of outreach to preschools; stories, visits, delivery and pick up of books Develop a program of outreach to senior centers and or convalescent homes (see above). Utilize large print books and bifolkal kits Develop serious fundraising projects; books sales, endowments, etc. Have volunteers create and staff "cappuchino%spresso bars" at appropriate locations Create and develop an "Adult-Book Discussion Group" Create and develop a "Teen-Book Discussion Group" Create a volunteer newsletter-either for use at individual branches or systemwide (incorporate some of the books reviews, news, volunteer projects, etc.) Teen peer tutoring program Liaison with schools Work with local schools regarding reading program (similar to LAST) Work to secure grants, especially NEA, and arts projects Develop "junior assistants" Based upon professional Librarian "Wish List" seek community funds and/or create fundraisers to support Help professional staff to develop better P.R. in the community (speakers bureau regarding resources .offered, etc.) Work with professional staff to develop community forums or speaking engagements; i.e., sponsoring monthly speakers from the community on various projects, etc. Under supervision of Youth Services Librarian, help with children's programs Provide Homework help assistance Provide Grandparents & Books programs Assist with room arrangement and program hospitality Develop program idea file Assist with open house and library tours Serve as projectionist at film programs Assist with distribution of flyers and posters in the community Deliver and return books for convalescent hospitals and shut-ins aal,cwo;y: May 19.145 CONTRA COSTA COUNTY LIBRARY VOLUNTEER TASKS PUBLIC SERVICES Supplemental services in circulation and information services Make name tags for programs Clear book drop Assist with how to use Infotrac Assist with using microfilm Provide non-reference directional assistance Assist patrons with information technology equipment; e.g.,CD-ROMs, OPACS, Selfcheck machines, copy machines, Internet, etc. Assist in preparing library for opening Answer phones Assist with searching recall lists Train "internet" docents Train docents for certain selected CD ROM products, i.e., explain how they work, how to use the catalogue, etc. This however, is dependent upon first training staff Train docents regarding "self check" Provide supervision of students and youth. Clear book drop Recycle newspapers and magazines 1. Develop a program of outreach to preschools 1. Develop a program of outreach to Liaison with schools preschools: stories, visits, delivery and pick Work with schools regarding reading, up of books. program(similar to LAST) Volunteers would be trained under the supervision of a Youth Services Librarian or Librarian (s'imilax to the training currently provided to volunteers in the Grandparents and Books program) to select appropriate material and to provide. storytimes. Volunteers would then be matched with each day cam and preschool in-the community. Thcy would sct up a regular schedule for visiting the day care or preschool to deliver and pick up material and to provide programs- 2. When.sufficient staff,develop"booklegger" 2. Develop a program of outreach to schools: program storytimes. booktalks, delivery and pick up of books. Volunteers would be trained under the supervision of a Youth Services Librarian or Librarian to select appropriate material and to provide age-appropriate presentations of the material. A volunteer would be matched with each classroom in the schools and would be the liaison with that classroom. The volunteer would set up a regular schedule for visiting the classroom to deliver and pick up material and to provide programs. 3. Under supervision of youth services 3. Assist students and youth in the library: librarian,help with children's programs This program would have a number of Provide supervision of students and youth, components, irichicbrig the following: Develop "junior assistants" Teen p-zr tutoring programs -Assist Youth Services Librarian or librarian with class visits. As an example, if everyone in the class is working on the same topic, such as state reports, science projects, etc.,have copies of pathfinders available and provide assistance in locating material. -Assist Youth Services Librarian or Librarian with children's programs in the library -Provide supervision of students and youth. including referring students to staff at desk- -Grandparents and Books pro-axn -Homework Help Center --Junior Assistants" -teen and youth volunteers would be trainer to provide sonic of the above assistance as Neel] as specizl, Projects such as 1-kc summer reading procram, asisunz in ti-- c1ii1drcn's room. c1c '. volunteers provide storytimcs that arc taped for broadcast over CCTV. 4. Assist staff with routine public informational 4. -Assist with tours of the library_ As an transactions example, volunteers could help develop a Present-library tours "treasure hunt"that could provide instruction in the use of the library. Clues would be given which would lead library patrons through various sources Develop a pro.-ram to train docents to provide training for the public for CD-ROM products, OPAC, Internet, how to search databases,and other new technologies_ Once Staff have been trained, volunteer docents can then assist with training the public. Docents could be available at all hours when something, new is introduced, such as the OPAL, or at scheduled times to provide more in-depth assistance, such as Internet training J 7 }? JUN 02 '95 07:54AM CCC LIBRARY ADMIN. P.2i14 County Library Contra Anne Marie Gold County Librarian 1750 Oak Park Boulevard ��+{ Anne Henley Cain Pleasant Hill,Cafifornia 94523.4497 tilt A`sistantCounty�yrarian f (510) 646-6423 County 1 FAX(510)646-6461 o u RECEIVE D CLERK BOARD OF SUPER1 IS'):=;_ CONTRA COSTA CCS DATE: May 26, 1995 TO: Don Blubaugh, City Manager, City of Walnut Creek FROM: Anne Marie Gold, County Librarian SUBJECT: Expanded Use of Volunteers In response to your request ot May 24, 1 H5, attached please find the recently signed letters of understanding with AFSCME 2700 and Public Employees Union Local 1. These letters will be on the Board of Supervisors agenda on June 6, 1995 with a recommendation that they be approved. AFSCME 2700 The AFSCME agreement covers library clerical job classifications and the job tasks performed by staff within those classes. The AFSCME letter in Section 4 states that: "It is agreed that trained volunteers may assist Clerks as needed. Volunteers will be assigned tasks by the Branch Librarian after consultation with the clerical staff in whose area volunteer(s) is to be assigned." Rather than develop a detailed task list of volunteer tasks AFSCME preferred to take a less specific view of volunteer tasks. On an as needed basis, volunteers will be able to assist Clerks in their tasks. The specific clerical tasks that volunteers will do will be developed county-wide and implemented on a site-specific basis. PUBLIC EMPLOYEES Ul\1ION LOCAL 1 The Local 1 agreement covers library paraprofessional and professional job classifications and the job tasks perfonned by staff within those classes. The Local 1 letter in Section 5 states that: "...the list of volunteer duties shown below will be implemented..." Attached to the letter is a four page list of specific duties and a two page explanatory section with program development for some of the specific duties included on the lists. On your copies of the task lists I have put an asterisk next to those volunteer tasks JUN 02 '95 07:55AM CCC LIBRARY ADMIN. P.9i14 which are already included in the library's volunteer handbook. While some of the other tasks included on the list which do not have asterisks are currently performed by some volunteers in some locations, they have not been officially included on any task list in the past. In addition, any new volunteer task which is spechcally clerical in nature would not have been included on that list since this is a Local 1 agreement, not an AFSCME agreement, The library plans on developing specific volunteer job descriptions and revising the volunteer handbook as a result of these new agreements. The job descriptions and handbook will combine the various volunteer tasks that will cover both AFSCME and Local 1 tasks. If you have any further questions please feel free to contact me. c:\wp51\VQ1t,k.wc JUN 02 '95 07:56AM CCC LIBRARY ADMIN. P-4/14 LETTER OF UNDERSTANDING CONTRA COSTA COUNTY LIBRARY - PUBLIC EMPLOYEES UNION LOCAL I EXPANDED USE OF VOLUNTEERS Ms. Sandra Falk, Representative Public Employees Union Local I - Library Unit 5034 Blum Road Martinez, CA 94553 Dear Ms. Falk: During the recently concluded meet and confer sessions regarding the Contra Costa County Library proposal to Local I to expand the use of volunteers in the various branches of the County Library, the following understandings were achieved: I Two Branch Librarian positions currently designated as .8 FTE each will be changed to a 1 .0 FTE each with .2 FTE of each being Absent Without Pay (AWOP) time. These positions will be filled permanently as soon as possible. 2. The Library will work with Local I to develop better communications internally and improved public relations externally. 3. Staffing at the Clayton Branch for Local I represented positions will be-a total of 2.55 - 2.75 FT-E's in the following configuration: .8 • 1 .0 Branch Librarian, .5 Librarian, 1.25 Library Assistant. The .25 Library Assistant will be assigned .25 FTE at another location. The Branch Uibrarian may chose to work 32 hours per week in a 1.0 FTE position of which .2 FTE will be defined as AWOP; or work 32 hours one week and 40 hours the second week including working every other Saturday in a 1 .0 FTE positions of which .1 FrE will be defined as AWOP, or work 40 hours per week including working every Saturday unless and until the allocation of this position is permanently changed. 4. job descriptions for volunteers will be developed in consultation with Local 1 and a new identification badge for volunteers will be designed by the Library_ 5. Public Employees Union, Local I has in the past recognized the value of the contributions of volunteers to enhancing Library programs. Further, both the County and the Union recognize that over 69,000 hours of volunteer time were contributed by dedicated volunteers to the Library during 1994- JUN aB 195 07 57AM CCC LIBRARY ADMIN. P-5/14 In an effort to encourage the use of volunteers in a manner that is consistent with the delivery of professional services by trained paid staff, the County and the Union agree that effective June 1 , 1995 the list of volunteer duties shown below will be implemented and remain in effect so long as there are no layoffs of Library staff unless caused by revenue decisions outside of the County's control. In the event that layoffs caused by events outside of the County's control do occur during the term of this Letter of Understanding the parties will meet and confer regarding the use of volunteers in the libraries. fi. Implementation of this list of volunteer duties will be discussed with the Union at the regular monthly Labor-Management meetings. During the term of this tetter of Understanding, the Policy Statement on Volunteer Programs contained in the Library's Volunteer Handbook will be maintained in effect. Jab descriptions for volunteers will be developed in consultation with Local 1. The Library will design a new identification badge for volunteers. 7. The County and the Union recognize that full staffing of the libraries provides better service to communities and is a desirable goal. The parties therefore agree that a reasonable minimum staffing goal to work towards is the level of staffing of Local 1 represented positions in place as of January 1, 1993. The parties agree further to work towards the achievement of this staffing goal by July 1 , 1997. The parties also agree that the achievement of this staffing goal depends on additional funding source(s) for the operation of the libraries.and are committed to working together to secure such additional funding sources). in the event that this goal cannot be reached by the target date of July 1 , 1997, this Letter of Understanding may be extended by mutual agreement only. If the foregoing is in conformance with your understanding, please indicate your approval and acceptance in the space provided below. APPROVED AND ACCEPTED PUBLIC EMPLOYEES UNION LOCAL 1 CONTRA COSTA COUNTY Date ---- Date JUN 02 '9S 07:56AM CCC LIBRARY ADMIN. P.6/14 CONTRA COSTA, COUNTY LIBRARY VOLUNTEER TASKS PUBLIC SERVICES Supplemental services in circulation and information services .a¢-Make. name tags for programs Clear book drop Assist with how to use Iafotrac Assist with using microfilm Provide non-reference directional assistance Assist patrons with information technology equipment; o.g.,CD-ROMs, OPALS. Selfcheck machines, copy machines, Internet, etc. Assist in preparing library for opening Answer phones Assist with seam ng recall lists Train "internet" docents Train docents for certain selected CD ROM products, i.e., explain how they work, how to use the catalogue, etc. This however, is dependent upon first training staff Train docents regarding "self check" Provide supervision of students and youth. Recycle newspapers and magazines i:laNcivetpub.str May 19.1995 JUN 0-2 07:59AM CCC LIBRARY ADMIN. P.7/14 CONTRA COSTA COUNTY LIBRARY VOLUNTEER TASKS SUPPORT SERVICES Supplemental services in shelving, mending, maintaining collections, etc. Mend and clean books Process pamphlets Process college catalogs Shelf read Recycle nowspapeWmagazines Make shelf label; on computer Make photocopies Clean equipment and tables Clean graffiti Pick up exterior trash Post information on bulletin boards Process and arrange phone books Tattletape books and magazines File stock- reports File job announcements Maintain display/giveaways Prepare analytics Mark holding in indexes Discard weeded books and periodicals Look up holdings for gift books Assist in processing and maintaining government documents Create a data base for community clubs and organizations, This will involve the use of telephone, research and actually creating the data base, for use of patrons Create a data base for social services and ref=-Al scrvim (see above) Create a data base for Children's and youth activities (including teen organizations). This may incluile, classes, clubs, sports activities, etc. (see above) Minor repair projects such as: fixing book truck wheels, rainor furniture improvement, dusting shelves, cleaning windows, removing graffiti-perhaps mural painting involving local youth, recycling library items (papers. etc.) Create-3 X 5 card book reviews to be posted on shelves throughout the library Produce lists on computer, exclusive of CLSI Assist with creating bulletin board or display projects under supervision Make labels for pamphlets and file folders *'Prepare analytics when assigned by librarian File pamphlets *Process uncataloged paperbacks for circulation *Color code picture books and special collections *Search shelves for overdue materials JUN 02 '95 07:59AM CCC LIBRARY ADMIN. P-8/14 CONTRA COSTA COUNTY LIBRARY VOLUNTEER TASIKS SUPPORT SERVICES Supplemental services in shelving, mending, maintaining collections, etc. ;Assist with inventory of collection Stuff envelopes for mailings ,k Clip marked newspapers for information file *Clip and photocopy book order information *Insert security strips in boobs *Design and arrange bulletin board displays *Design flyers, story hour name tags, etc. *Create and process picture files ,VArra.nge floral displays, take care of plants *Coordinate exhibits and displays 4-Clean phonorecords Check audio visual materials including records, cassettes, CD's and videos for damages *ferfocm special housekeeping and gardening tasks Clean and tape book covers 'Do simple mending and repair of books, such as erasing pencil marks, repairing book pockets *Assist with shelf-reading (keeping books in proper order on shelves) *T.cep magazines and newspapers in proper order *Assist with shifting or relocating the collection, or sections of it *Prepare analytics for plays in collections, biography collections, short stories, etc. Check the library holdings of materials indexed in Granger's Index to Poetry,Short Story Index, Play Index,-etc, *Update community resource file Assist with the collection and organization of local history file Prepare index to collections of popular songbooks i*4%V0i5u9.X0r May 19.1995 JUN 02 195 09:00AM CCC LIBRARY ADMIN. P.9/14 CONTRA COSTA COUNTY LIBRARY 'VOLUNTEER TASKS PROGRAM SERVICES Supplemental services in story hours, homework help and other programs Help with children's programs Assist with local history file Distribute flyers to schools Provide Homework Help assistance Provide Grandparents & Boobs Programs Select and deliver books to day cam convalescent hospitals, shut ins Set up displays and books bins Take photos at library events Assist with surveys Produce flannel boards When there is sufficient, designated staff, dovelop "bookleggers program" similar to that in Alameda County. 'i'his requires intensive training and so is dependent upon sufficient, designated staff being available Develop a program of out to preschools;-stories, visits, delivery and pick up of books Develop a program of outreach to senior centers and or convalescent homes.(see above). Utilize large print books and bifolkal kits Develop serious fundraising projects; books sales, endowments, etc. Have volunteers create and staff"cappuchinotespresso bars" at appropriate locations Create and develop an "Adult-Book Discussion Group" Create and develop a "Teen-Book Discussion Group" Create a volunteer newsletter-either for use at individual branchess or systemwide (incorporate some of the books reviews, news, volunteer projects, etc,) Teen peer tutoring program Liaison with schools Work with local schools regarding reading program(similar to LAST) Work to secure grants, especially NEA, and arts projects Develop "junior assistants" Based upon professional Librarian "Wish List" seek community funds and/or create fundraisers to support Help professional staff to develop better P.R- in the community (speakers bureau regarding resources offered, etc.) Work with professional staff to develop community forums or speaking engagements; i.e., sponsoring monthly speakers from the community on various projects, etc. Under supervision of Youth Services Librarian, help with children's programs 'Assist with room arrangement and program hospitality Develop program idea file Assist with open house and library tours Serve as projectionist at film programs Assist with distribution of flyers and posters in the community Deliver and return books for convalescent hospitals and shut-ins i.,WW%VQ1Pr0.$Cr May 19.1995 JUN 02 '95 08:01AM CCC LIBRARY ADMIN. P.10/14 VOLUN"MER TASK AND,PROGRAM DEVELOPMENT I. Develop a program of outreach to preschools I. Develop a program of outreach to Liaison with schools preschools: stories, visits, delivery and pick Work with schools regarding reading up of books, program (similar to LAST) Volunteers would be trained under the supervision of a Youth Services Librarian or Librarian (similar to the training currently provided to volunteers in the Grandparents and Books program) to select appropriate material and to provide storytimes. Volunteers would then be matched with each ,day care and preschool in the community. They would set up a regular schedule for visiting the day care or preschool to deliver and pick up material and to provide programs. 2. When..sufficient staff,develop"booklegger" 2, Develop a program of outreach to schools: program storytimes, booktalks, delivery and pick up of books. Volunteers would be trained under the supervision of a Youth Services Librarian or Librarian to select appropriate material and to provide age-appropriate presentations of the material. A volunteer would be matched with each classroom in the schools and would be the liaison with that classroom. The volunteer would set up a regular schedule for visiting the classroom to deliver and pick up material and to provide programs. 3. Under supervision of youth services 3. Assist students and youth in the library'. librarian, help with children's programs This program would have a number of Provide supervision of students and youth, components, including the following: Develop "junior assistants" Teen peer tutoring programs •Assist Youth Services Librarian or Librarian with class visits- As an example, if everyone in the class is working on the same topic, such as state reports,science projects, etc.,have copies of pathfinders available and provide assistance in locating material. •Assist Youth Services Librarian or Librarian with children's programs in the library Provide supervision of students and youth, including referring students to staff at desk. •Grandparents and Books program •Homework Help Center -"Junior Assistants" -teen and youth volunteers would be trained to provide some of the above assistance as well as special projects such as assisting with the summer reading program, assisting in the children's room, et(;, JUN 02 '95 08:02AM CCC LIBRARY ADMIN. P- 11/14 •Develop a program where both staff and volunteers provide storytimes that are taped for broadcast over CCTV. 4. Assist staff with routine public informational 4. *Assist with tours of the library. As an transactions example, volunteers could help develop a Present library tours "treasure hunt"that could provide instruction in the use of the library. Clues would be given which would lead library patrons through various sources aDevelop a program to train docents to provide training for the public for CD-ROM products, OPAL, Internet, how to search databases,and other new technologies. Once staff have been trained, volunteer docents can then assist with training the public. Docents could be available at all hours when something new Is introduced, such as the OPAC, or at scheduled times to provide more in-depth assistance, such as Internet training JUN 02 '95 08:03AM CCC LIBRARY ADMIN. P-13/14 LETTER OF UNDERSTANDING CONTRA COSTA COUNTY LIBRARY • AFSCME 2700 EXPANDED USE OF VOLUNTEERS Mr.Jim Hicks, Business Agent AFSCME, Local 2700 1000 Court Street Martinez, CA 94553 Dear Mr. Hicks: During the recently concluded meet and confer sessions regarding the Contra Costa County Library proposal to AFSCME, Local 2700 to expand the use of volunteers in the various branches of the County Library the following understandings were achieved: 1 . The Library will make every reasonable effort to fill authorized positions with permanent employees. Authorized positions currently filled by temporary employees will be filled with.permanent employees as soon as possible. 2. The merger of all Library Clerk positions into the Clerk Deep Class will be concluded as quickly as possible. 3. The County and the Union recognize that full staffing of the libraries provides better service to communities and is a necessary goal. The parties therefore agree that a reasonable staffing goal to work towards is the level of staffing of AFSCME represented positions in place as of January 1 , 1993. The parties agree further to work towards the achievement of this staffing goal by July 1 , 1997. The parties also agree that the achievement of this staffing goat depends on additional funding source(s) for the operation of the libraries. 4. 1t is agreed that trained volunteers may assist Clerks as needed. Volunteers will be assigned tasks by the Branch Librarian after consultation with the clerical staff in whose area the volunteer(s) is to be assigned. . JUN 02 '95 08:04AM CCC LIBRARY ADMIN. P-13/14 S. in the event that the goal established by #3 above cannot be reached by the target date of July 1, 1997 this agreement will terminate, unless it is extended or modified by mutual consent of the parties, it is understood that nothing in this agreement shall be precedent setting for either party. If the foregoing is in conformance with your understanding, please indicate your approval and acceptance in the space provided below. APPROVED AND ACCEPTED UNITED CLERICAL, TECHNICAL AND SPECIALIZED EMPLOYEES LOCAL#2700 AFS C CONTRA COSTA COUNTY Date- 6-La---2— Z�2457- Date __ ? ' SST BTUN 10'95n 08:04AM CCC LIBRARY ADMIN 3:31 � CITY MANAGER-° , $j46gP_14i14� jj 1 t a i L w V LS UCd 1 L r FAAX City Of TRAMSMITTAL P.O. BOX 8039 From the office of 1666 North Main Street Walnut Creek, CA 94596 the Cky Manager To.. Aw-ads &ad�& FROM /a FAX ilio. zl/ FAX Mo. s t alsss:s� .� PAGES (tneludtng this page): .. rH*mE no. s iim MESSAGE AU4 .,,, . 144d r UA1L REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT) Com to this f rm and lace it in the box near the speakers' rostrum before ad ressing th NA. PHONE: ADDRESS: C I am speaking formyself OR organization: AME OF ORGANIZNTION) Check one: l I wish to speak on.Agenda Item # t J My comments will be: general for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider.