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HomeMy WebLinkAboutMINUTES - 06271995 - D8 01 TO: BOARD OF SUPERVISORS Contra JOAN V. SPARKS, DIRECTOR �� *..• FROM: Costa Orta COMMUNITY SERVICES DEPARTMENT C V a County DATE: June 27, 1995 SUBJECT: CENTRAL COUNTY HEAD START PROGRAM SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: A. ACCEPT notice of termination of Contract #HS/95-02 from Family Stress Center for Head Start services effective July 31, 1995; B. AUTHORIZE the Community Services Department to directly operate the Central County Head Start program beginning with the 1995-96 program year; C. AUTHORIZE the Community Services Director to offer employment opportunities to all necessary Head Start staff currently operating the Central County program under Family Stress Center's contract to provide for continuation of the program; and D. APPROVE Department's Transition Plan for Operation of the Central County Head Start Program, and AUTHORIZE the Community Services Department to submit the Transition Plan to the U. S. Department of Health and Human Services Administration for Children and Families. II. FINANCIAL IMPACT: No County funding is required. Funding for operation of this program is included in the Community Services Department's Proposed Budget for Fiscal Year 1995-96. Funding is from the U. S. Department of Health and Human Services Administration for Children and Families. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOA.RYCOMMITTEE APPROVE _OTHER SIGNATURE(S): ACTION OF BOARD ON June 27, 1995 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT- "------- AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. WACT: Joan Sparks, 313-7350 CC: CAO ATTESTED June 27, 1995 CSD PHIL BATCHELOR,CLERK OF THE BOARD OF OUPERVISORS AND COUNTY ADMINISTRATOR ,DEPUTY M382 (10/88) III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On May 18, 1995 the Grantee (Community Services Department) was formally notified by Family Stress Center's Board of Directors that they will terminate their Head Start contract effective June 30, 1995, prior to the start of the 1995-96 school year beginning in August of 1995. Community Services Department is obligated to continue provision of all services to Head Start eligible families and children. The Department, as a Central County Grantee Operated Program, will directly operate the program and employ current Central County Head Start Program staff who are necessary to the program beginning with the 1995-96 program year. :1 Community Services DepartmentChild Development 374-3994 Contra Communty Action 313-7363 Administration Costa Food Service 374- Head Start 646-5545540 0 1220 Morello Avenue, Suite 101 Housing and Energy 646-5756 Martinez, California 94553-4711 (510)313-7350 County. PATHS 427-8094 Fax: 510)313-7385 �E._se.•t•.o Joan V.Sparks, ; - _k. Director Srd coorit� Agenda Item: D. 8 June 23, 1995 TO: Board of Supervisors FROM: Joan Sparks, rector, Community Services Department SUBJECT: Family Stress Center Employees Transition Plan and Cost Analysis On June 20, 1995,the Community Services Department presented to the Board of Supervisors a proposed action plan for the transfer of Head Start services in central County from the Family Stress Center, who has opted to terminate their 1995 Head Start Contract effective July 31, 1995. Members of the Board voted unanimously to have the Community Services Department permanently assume the Central County Head Start operations from Family Stress Center, but only if a feasibility study conducted by CSD staff determined that available Head Start funds were sufficient to permit the County to take over the program without the use of County General fund dollars. Our review indicated that the existing Family Stress Program operation could not be assumed without a County General Fund contribution estimated to be $135,000,.due to the following three factors: (1) There are increased benefit costs while Family Stress Center provided staff a choice of a modest medical and dental plan or an equally modest retirement plan,the County provides both medical and retirement benefits. (2) Family Stress Center's staffing pattern contains a number of position classifications that either do not exist in the County system or duplicate existing County positions. (3) Family Stress Center employees are generally paid at a lower salary level and work fewer hours compared to the West County Head Start employees. Affirmative Action/Equal Opportunity Employer .. t i In order to offset these added costs, the Department proposes the following actions regarding the 45 Family Stress positions: • Eliminate six administrative Family Stress positions. All six positions are either vacant, or represent part time positions staffed by Family Stress employees who are remaining with the Center. • Absorb two Family Stress employees into vacant Grantee positions using County Head Start funds. • Transfer five of the existing 37 Head Start funded Family Stress Center Program positions, this will allow the Program to achieve staffing pattern parity throughout the Grantee Operated Programs. All five individuals will be offered employment positions with the Department's Child Development and/or Head Start programs. The above changes are more than sufficient to offset added costs and will permit the County to take over the operations of the Center's 1995 Head Start program. As with any new program,there remains a significant amount of transition work that needs to take place between now and July 31, 1995. The components of the transition plan with respect to the Department's Human Resources staff are attached. It is anticipated that several "meet and confer" sessions between the County and Local 1 will be necessary. cc: Phil Batchelor ScottTandy Daneen Cali -2- COMMUNITY SERVICES DEPARTMENT MEMORANDUM June 27, 1995 To: Members of the Board of Supervisors From: Joan Sparks, Executive Director Subject: Transition Plan for Operation of Central County HS Program RECOMMENDATION: That the Board of Supervisors approve the following transition plan for operation of the Central County Head Start Program. JUSTIFICATION: On May 18, 1995 the Grantee was notified by Family Stress Center's Board of Directors that they will terminate their Head Start contract on July 31, 1995. The Grantee is obligated to continue providing all services to Head Start eligible families and children and will directly operate the Central County program beginning with the 1995-96 program year. TRANSITION PLAN (From Family Stress to Grantee):. 1. Confer with Family Stress Head Start Program Director to determine needed staffing pattern for continuation of Central County Grantee Operated Program. Offer employment opportunities,pending Board of Supervisors approval, with Contra Costa County to all current Family Stress Head Start staff necessary to provide quality services. Interview with Policy Council Member all current Family Stress Staff to determine interest in working with the County, and seek approval to hire from the Policy Council at their July meeting. Provide staff with orientation into the county system. Establish a transition team of Family Stress staff and Grantee staff to develop implementation processes. 2. Direct Family Stress Head Start Program Director to provide complete inventory of Head Start equipment and supplies currently at Family Stress Administration offices and classrooms. Grantee staff will conduct an on-site visit to all centers to document supplies and equipment. Request General Services Department to move all Head Start equipment and supplies located at Family Stress Administration Offices, 2086 Commerce Avenue to the Grantee Office at 2425 Bisso Lane#120, Concord. Page Two 3. Direct Community Services Facilities Specialist, Jerry Bechtold,to conduct a walk through of Lavornia Allen, Cambridge and George Miller centers to identify and correct existing health and safety issues. 4. Direct Jerry Bechtold and Marie Poe to immediately initiate State Licensing processes to change the licenses to operate Head Start facilities from Family Stress Center to Contra Costa County. 5. Direct Claire Maxwell, Program Manager Child Nutrition Division to review existing food service contracts between Family Stress, First Baptist Church and Mt. Diablo Unified School District to determine advisability of maintaining the contracts by the County or directly providing food services. 6. Head Start Policy Council by-laws must be revised to accommodate parents from all Grantee Operated Programs. 7. Direct the Administrative Services Officer and Head Start Accountant to conduct with appropriate CPA assistance final close-out of accounting records of Family Stress Center's Head Start Program and recapture all unspent Head Start funds back into the County system. 8. Request the Board of Supervisors' approval of the termination of Family Stress Center's contract and submit copy of Board Order which includes Transition Plans to the Regional ACF Office. 9. Request General Services Department to review current leases held by Family Stress Center and enter into new leases with the Mt. Diablo Unified School District for Cambridge Center and with the County Housing Authority for the Lavornia Allen Center for operation of the Central County Operated Head Start Program. The George Miller Center is a County owned facility and requires an agreement between General Services and Community Services. .j . TRANSITION OF FSC "HEAD START" TO CSD "HEAD START" COMPONENTS OF TRANSITION ♦ Analyze FSC classification plan. ♦ Analyze FSC salary schedule. ♦ Resolve classification and salary schedule differences . ♦ Place FSC employees in appropriate County positions. ♦ Meet and confer with Local 1 prior to implementation. ♦ Coordinate final plan with the Human Resources Department and Auditor-Controller. Report: back to Board of Supervisors on July 18, 1995 DATE: REgUMT TO SPEAK FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. NAME: �. a.1� ONE: ADDRESS: , CITY: eU 1��. t% __L I am speaking for-myself OR organization: V Check one: (NAME(6F ORGANI7_ATtOU I wish to speak on Agenda Item # My comments will be: genera for against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider.