HomeMy WebLinkAboutMINUTES - 06271995 - C71 TO: BOARD OF SUPERVISORS 5E c
Contra
FROM: Phil Batchelor, County Administrator
Costa
County
DATE: June 8, 1995
SUBJECT:
Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
L RECOMMENDED ACTION:
Approve; and authorize the Chair of the Board of Supervisors to execute an agreement amendment
with Genesis Data Inc. increasing their payment limit from $255,000 to $347,000 and extending the
expiration date to June 30, 1996.
H. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Data Processing Services.
M. REASON FOR RECOMMENDATION AND BACKGROUND:
The County has been contracting with Genesis for the Auditor's data entry services since June of
1992. Genesis, an MBE Corporation, is now performing the work satisfactorily, but it took a
considerable period of time for them to become proficient with the Auditor's complex data entry
workload. Changing to a new data entry vendor would require the Auditor and Data Processing to
spend a. significant amount of time working with them until they become proficient with the work.
Orienting a new vendor is not only expensive for the Auditor and Data Processing, but also for other
county departments who may also have to devote hours of staff time to detect and correct errors in
their various financial reports that are the result of data entry errors made by a new vendor until they
become; familiar with the work. Both Data Processing and the Auditor feel it is in the county's best
interest.to continue this service with Genesis.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, Data Processing Services will not be able to provide a data entry
vendor for the Auditor.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 7 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED d 7 9 9_J
PHIL B HELOR,CLERK OF THE BOARD OF
Auditor//Contracts- 1 copy
CAO- copy SUPERVISORS AND COUNTY ADMINISTRATOR
Data Processing-2 copies
M382 (10/88)
BY DEPUTY
c - 7
Contra Costa County Number: 33855-00
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number. 33855-00
Effective Date: June 1, 1992 through June 30, 1995
Department: CAO/Data Processing Services
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California(County),for its Department named above,and the following named Contractor
mutually agree and promise as follows:
Contractor: Genesis Data Inc.
Capacity: Taxpayer ID#: 94-2509976
Address: 8825 East 14th Street
Oakland, Ca. 94621
3. Amendment Date. The effective date of this Contract Amendment Agreement is July 1, 1995.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment Specifications"attached
hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties'agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS Attest: Phil Batchelor, Clerk of the Board
of Supervisors and County Administrator
By: / By.
Chairm n/Designee Deputy
CONTRACTOR
y: By: Y-r a/1.4
(Designate official business capacity A.) ( esigna oi ial business capacity B.)
Note to Contractor: For corporations(profit or nonprofit), the Contract must be signed by two officers. Signatures A must be that of the president
or vice-president and Signature B must be that of the secretary or assistant secretary(Civil Code Sec. 1190.1 and Corporations Code Sec. 313).
All signatures must be acknowledged as set forth on page two.
Contra Costa County Standard Form 1/87
Number: 33855-00
APPROVALS/ACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By: 0,0 — By:
.r
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT(By Corporation,
Partnership, or Individual)
County of ALAM EJ A
The person(s)signing above for Contractor, personally known to me in the individual or business capacity(ies)stated, or proved to me on
the basis of satisfactory evidence to be the stated individual or the representative(s)of the partnership or corporation named above in the
capacity(ies)stated, personally appeared before me today and acknowledged that he/she/they executed it, and acknowledged to me that
the partnership named above executed it or acknowledged to me that the corporation named above executed it pursuant to its by-laws or
a resolution of its board of directors.
Dated:
(Notarial Seal)
°FFrcz1L sML Notary Public/Deputy County rk
m Willie S.Anthony
NOTARY PUBLIC•CALIFORNIA
ALA EDA COUNT,
r a My Comm.Expires Nov.29.1995
:
AMENDMENT SPECIFICATION
Number: 33855-00
In consideration for Contractor's willingness to continue to perform data entry services, the County agrees to increase the payment limit and extend
contract expiration date to June 30, 1996. County and Contractor agree, therefore, to amend the Contract identified herein as set forth below while
all others parts of the Contract remain unchanged and in full force and effect.
1. Increase payment limit from$255,000 to$347,000.
2. Extend expiration date to June 30, 1996.
Initials:
Contractor County Dept.