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HomeMy WebLinkAboutMINUTES - 06201995 - 1.45 TO: BOARD OF SUPERVISORS S L Contra FROM: John H. deFremery, Agricultural Commissio r Y Director Weights & Measures Costa �46ftCounty DATE: June 5, 1995 `�sTa - �� COON SUBJECT: State Pesticide Regulatory Contract for Fiscal Year 1995-96 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Authorize Chair of the Board of Supervisors to sign Standard Agreement No. 95-0061 . This Standard Agreement is effective July 1, 1995 through June 30, 1996 . BACKGROUND The County Department of Agriculture enforces regulations regarding the use of pesticides . Growers are required to submit monthly summaries of pesticides which have been used. In an effort to expedite the processing of this information the State has provided computer equipment and will reimburse the County for all costs related to computer entry of Monthly Summary Pesticide Use Reports generated by growers in Contra Costa County. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): nn ACTION OF BOARD ON - APPROVED AS RECOMMENDED OTHER 1 VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: CAO ATTESTED Auditor PHIL ATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: E. Meyer 646-5250 M382 (10/88) BY DEPUTY STATE OF CALIFORNIA STANDARD AGREEMENT APPROVED BY THE � CONTRACT NUMBER AM NO. ATTORNEY GENERAL 95-0061 §T� rg41a(DPR Electronic) TAXPAYER'S FEDERAL EMPLOYER IDENTIFICATION NUMBER THIS AGREEMENT,made and entered into this 9th day of May 19 95 94-6000509 in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY CHIEF DEPUTY DIRECTOR DEPARTMENT OF PESTICIDE REGULATION hereafter called the State, and CONTRACTOR'S NAME CONTRA COSTA COUNTY hereafter called the Contractor WITNESSETH: That the Contractor for and in consideration of the covenants, conditions agreements, and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,time for performance or completion, and attach plans and specifications,if any.) See attached identified as: "Exhibit A, 1995/96 Pesticide Application Reporting Terms and Conditions, Exhibit B, production Agriculture and Monthly Summary, and Exhibit C, Commodity Codes by Name" and by these references made a part hereof. Approved by Secretary/CEO Per memorandum dated Oct. 28, 1994 The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written. STATE OF CALIFORNIA CONTRACTOR (510) 646-5250 AGENCY CONTRACTOR (If other than an individual,state whether a corporation,partnership,etc.,) DEPARTMENT OF PESTICIDE REGULATION CONTRA COSTA COUNTY BY(AUTHORIZED SIGNATURE) BY(AUTHORI D SIGNATURE) X X PRINTED WfiE OF PERSON SIG ING PRINTE6 NAME AN119 TITLE OF PERSON SIGNINGf JEAN ALKER Board of Supervisors TITLE ADDRESS 2366 A Stanwell Circle CONTRACTS MANAGER Concord CA 94520 AMOUNT ENCUMBERED BY PROGRAM CATEGORY(CODE AND TITLE) FUND TITLE THIS DOCUMENT !I 17110 PR Department of General Services $ 10, 800.00 Use Only (OPTIONAL USE) PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT I ITEM CHAPTER STATUTE FISCAL YEA $ R 0.00 3930-001-106 95 95/96 GEN.SERV.DEPT.APPROVAL TOTAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE(CODE AND TITLE) NOT REQUIRED PER DATE SAM 1215 $ 10, 800.00 569-07 I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNTING OFFICER DATE /9 L CONTRACTOR _ STAT AGENCY ❑ DEPT.OF GEN.SER. 1:1CONTROLLER ❑ STATE,OI'CALIFORNIA STANDARD AGREEMENT Page Two STT 2(REV.5-01) 1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or supplying work services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor, and the agents and employees of Contractor, in the performance of the agreement, shall act in an independent capacity and not.as officers or employees or agents of State of California. 3. The State may terminate this agreement and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this agreement, and the balance, if any, shall be paid the Contractor upon demand. 4. Without the written consent of the State, this agreement is not assignable by Contractor either in whole or in part. 5. Time is of the essence in this agreement. 6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. 7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expense incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. Agreement No. 95-0061 • Page Three RESOLUTIONS A copy of a resolution, order, motion, or ordinance of the local governing body by law having authority to enter into proposed contract authorizing execution of agreements must be included when contracting parties are county, city, district, boards or commissions. (State Administrative Manual Section 1208). DISPUTES Any dispute concerning a question of fact arising under the terms of this agreement which is not disposed of within a reasonable period of time (ten days) by the Contractor and State employees normally responsible for the administration of this contract shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution (Government Code Section 4600 and California Code of Regulations Section 300 et seq., Title 1). SUBCONTRACTING Contractor shall not subcontract any services under this contract without prior approval of the State's representatives. AMENDMENT/CANCELLATION This agreement may be amended upon written mutual consent, or canceled by either party, upon thirty (30) days written notice unless otherwise stated (State Administrative Manual Section 1247). BUDGET ACT It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this agreement does not appropriate sufficient funds for the program this contract shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the " Contractor or to furnish any other considerations under this contract and the Contractor shall not be obligated to perform any provisions of this contract. AUDIT It is hereby mutually agreed that Contractor shall be subject to the examination and audit of the Auditor General for a period of three years after final payment under this agreement (Government Code Section 8546.7). The examination and audit shall be confined to those matters connected with the performance of this contract including but not limited to the cost of administering the contract. APPROVAL This contract shall not be considered effective until signed by both parties and approved by the Department of General Services if required (State Administrative Manual Sections 1215 and 1216). PERSONAL SERVICES This contract has complied with the Standards set forth in Government Code Section 19130(b), Public Contract Code Section 10337 and State Administrative Manual Sections 1249 and 1268. 88-04-PE, (Rev. 8/94) (2) J Agreement No. 95-0061 Page Four INVOICES AND PAYMENTS The Contractor shall render invoices for total monthly or quarterly charges in the month or quarter following the month or quarter for which the charges accrue. Invoices will be submitted in triplicate. Allow up to sixty (60) calendar days for payment of invoices. NONDISCRIMINATION CLAUSE (OCP-1) During the performance of this contract, contractor and its subcontractors shall not unlawfully discriminate, harass or allow harassment, against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractors and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12990 (A-F), et seq.) and the applicable regulations promulgated thereunder (California Code Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990 (A-F), set forth in Chapter 5 of Division 4 0l; Title 2 of the California Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have collective bargaining or other agreement. This contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontractors to perform work under the contract. 88-04-PE, (Rev.8/94) (2) Agreement No. 95-0061 DRUG FREE WORKPLACE CERTIFICATION Page Five By signing this contract, the contractor or grantee hereby. certifies under penalty of perjury under the laws of the State of California that the contractor or grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq. ) and will provide a drug-free workplace by taking the following actions : 1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specify- ing actions to be taken against employees for violations, as required by Government Code Section 8355 (a) . 2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355 (b) to inform employees about all of the following: a) the dangers of drug abuse in the workplace; b) the person' s or organization' s policy of maintaining a drug-free workplace; c) any available counseling, rehabilitation and employee assistance programs; and, d) penalties that may be imposed upon employees for drug abuse violations . 3 ) Provide, as required by Government Code Section 8355 (c) , that every employee who works on the proposed contract : a) will receive a copy of the 'company' s drug-free policy statement ; and, , •b) will agree to abide by the terms of the company' s statement as a condition of employment on the contract . Failure to comply with these requirements may result in suspension of payments under the contract or termination of the contract or both and the contractor or grantee may be ineligible for award of any future state contracts if the department determines that any of the following has occurred: (1) the contractor or grantee has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. " AMERICANS WITH DISABILITIES ACT By signing this contract, Contractor assures the state that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. EXHIBIT A 1995/96 PESTICIDE APPLICATION REPORTING TERMS AND CONDITIONS In the best interests of the State, and under authority of the Director, the Department of Pesticide Regulation, Information Systems Branch and the County of Contra Costa agree to the following: The County shall submit to Cal/EPA, all production agriculture and monthly summary pesticide use report applications for the period July 1, 1995 through June 30, 1996 meeting the data requirements as stated herein on a monthly basis. Data must be submitted on either 3-1/2" of 5-1/4" floppy disks. A summary of the number of records contained on each disk must be included. Each disk shall be identified and labeled on the outside in the following manner: County Disk of Application Month and Year File Name No. of Records For both production agriculture and monthly summary data, the file name_shall consist of eight (8) characters- the first position will be a letter; the second two positions shall be the county number; the third two positions shall be the batch number; the fourth two positions shall be the process year; and the last position is the disk sequence number. Data must be readable by IVIS DOS version 2.11 or greater. Data must be submitted in a flat or ASCII file. Data must be in the format provided by Information Systems, as identified in the attached Exhibit(s) B. Commodity Codes must be from the 'Mast Common Commodity Codes' list as provided by Information Systems and identified in the attached Exhibit C. As necessary, changes will be made to this list and copies will be forwarded to the County by Information Systems. The County must verify the accuracy of the data submitted to Information Systems. All submissions will be verified by Information Systems. A summary of the accepted and a listing of the rejected applications will be returned to the County. Rejected submissions should be corrected and resubmitted. Exhibit "A" Page Two The county shall submit pesticide use records to Information Systems according to the following schedule: Reporting Period Last Day to Submit January - March May 31 April - June August 31 July - September November 30 October - December February 28 Payments will be made monthly or quarterly based upon the number of accepted submissions after verification by Information Systems. The Information Systems Branch shall monitor and audit the monthly billings and redirect unexpended maximum dollars, if and when appropriate, to other counties. Funds will be distributed upon approval of an invoice submitted with the data to the Department of Pesticide Regulation. The invoice shall be on official County letterhead stating the total number of applications submitted and approved during the last billing cycle at a rate of 30 cents per application, and the total amount of money requested. The County shall be reimbursed by submitting an invoice in triplicate, monthly in arrears, to: Department of Pesticide Regulation, Information Systems Branch, 1020 N Street, Room 322, Sacramento, California 95814, Attention: Ada Ann Scott. The County shall maintain and make available for audit by the state all records pertaining to this memorandum of understanding for a period of three years after the payment of each apportionment received as a result of this agreement. This agreement shall be effective for the period beginning July 1, 1995 and terminating June 30, 1996. This agreement may be amended or cancelled upon written mutual consent, upon thirty (30) days written notice. The total amount of this agreement shall not exceed $10,800. PRODUCTION AGRICULTURE AND MONTHLY SUMMARY EXHIBIT B Rev. Date 5/6/93 DEPARTMENT-OF PESTICIDE REGULATION - INFORMATION SERVICES EXTERNAL INTERFACE DATA FORMAT JOB REPORT 39-025/33-126X (Type A) Variable Len. Type Offset Comment's• RECORD_ID 1 X 1 Transaction type (A) PROCESS DT 4 N 2 - 5 MMYY out BATCH_NO 4 N 6 9 CCSS (CC: County, SS: Batch Seq.) REPORT 2 N 10 - 11 Optional REPORT YEAR 2 N 12 - 13 Optional RESERVED 1 X 14 Reserved for expansion- code as '0' . COUNTY CD 2 N 15 - 16 County code 1 to 58 SECTION 2 N 17 - 18 TOWNSHIP 2 N 19 - 20 TSHIP_DIR 1 X 21 'N' , 'S' RANGE 2 N 22 - 23 RANGE_DIR 1 X 24 ' E' , 'W' BASE -IN MER 1 X 25 'H' , 'M' , 'S' AER GND IND 1 X 26 GROWER_TO 11 X 27 - 37 County Assigned Grower Ib code (CCYYCCXXXXX) LEAVE BLANK 1 X 38 SITE_LOC ID 8 X 39 - 46 County assigned code for field. ACRE PLANTED 8 N 47 - 54 9(6) (2) UNIT PLANTED 1 X 55 'A' , 'T' , 'S' , 'C' , 'K' , 'U' , 'P' APPLTC DT 6 N 56 - 61 MMDDYY format SITE_CODE 6 N 62 - 67 from 'Most Common Commodity Codes' list QUALIFY CD 2 N 68 - 69 Zero if not used. PLANTING_SEQ 1 N 70 Zero if not used. ACRE TREATED 8 N 71 - 78 9(6)V99 UNIT TREATED 1 X 79 'A' , 'T' , 'S' , 'C' , 'K' , 'U' , 'P' MFG FIRMNO 7 N 80 - 86 EPA Reg. number, part 1. LABEL_SEQ_NO 5 N 87 - x,91 EPA Reg. number, part 2. REVISIONO 2 X 92 - 93 California Revsion code. REG FIRM—NO 7 N 94 - 100 Subregistration Number AMT_PRD USED 10 N 101 - 110 9(6)V(4) UNIT_OF—MEAS 2 N 111 - 112 ' LB' , 'OZ' , 'GA' , 'QT' , 'PT' , 'KG' , 'GR' , ' LI ' , 'ML' DOCUMENT—NO 8 N 113 - 120 Doc. Sequence number w/in Batch. LINE ITEM 4 N 121 124 Line Item within document. PLEASE NOTE: 1) Document number field should be numeric only. •2) Line item field should be numeric only. 3) All numeric fields should be right justified and zero filled, i .e. if the line item is 20, it should be entered as 0020, not 20. 4) COMBINATION OF FIELDS: BATCH NO + DOCUMENT—NO + SUMMARY—CD MUST BE UNIQUE WITHIN A FILE/DISK. . , . . EXHIBIT 8 Rev. Date 5/6/93 DEPARTMENT OF PESTICIDE REGULATION - INFORMATION SERVICES IV-95 OUTPUT DATA FORMAT MONTHLY PRODUCTION AGRICULTURE SUMMARY (33-017) (Type B) .. Variable Len. Type Offset Comments RECORD lD l X l Transaction type /81 PRUCES� DT 4 N 2 - 5 MMYY BATCH Nd 4 N 6 - 9 CCSS /CC: County, SS: Batch Seq.) REPORT MONTH 2 N lO - l} Process month. REPORTYEAR � N l� - l� PnOC��� y���. RESERVED /D } X 14 Reserved for expansion - Code as 0/ . COUNTY CD 2 N 15 - 16 County Code /l to 58\. S[CTIO— 2 N 17 - 18 TOWNSHIP 2 N lg - 20 TSMlP DlR 1 X 21 /N, / , /S/ RANGE 2 N 32 - 23 RANGE DlR l X 24 ^E/ `W/ " * _ BASE_�N MER l X �� 'M/ o 'M/ » IS , _ / . AER �ND lNO I X 26 'A' s 'G^ * O GROWER TO Il X 27 - 37 County assigned grower ID Code. LEAVE K l X 38 SITE D 8 X 39 - 46 County assigned code for field. ACRE PLANTED 8 N 47 - 54 4/6\ / UNIT—PLANTED l X 55 'A' s IT' , 'S/ " 'C' s 'K111 /U/ * "p' APPL—C UT 6 N 56 - 61 MMDDYY format . SITE C—UE 6 N 82 - 67 From /Must Common Commodity [ode/ list QUALIFY_CO 2 M 68 - 89 Zero if not used. PLANTlS[O \ H 70 Zero if not used. ACRE TREATED Q N 71 - 78 9/6\V99 UNIT—TREATED l X 79 'A/ , ^T^ , /S^ , /[/ , W " 'U' * /P/ MFC FlRMNO 7 N GO - 86 EPA Reg, number, part l, LABEL E5 N 87 - 91 EPA Reg. number, part 3. R[VlslON_NU 2 X 92 - 93 California Revsion code. KEG FlRMNO 7 N 94 - lUO Subreistration Number AMTPRD USED lO N 101 - llO 9/6\V/4 UNI— UF—M[AS 2 X lll - 112 ' L8' , '0Z1 * /GA' , 'OT" , 'PT' , 'KG' , — — ' 'GR/ / Ll ' , 'ML' DOCUMENT NO 8 N 113 - 120 Doc Seq. number within Batch. LlN[_lTE— 4 N 121- 124 Line number within document. � PLEASE NOTE: l Document number should be numeric only. 2). Line item should he numeric only. 3All numeric fields should be right justified and zero filled, ' i.e. if the line item is 20, it should be entered as 0020, not __2O. 4\ CQM8IN�TIOW OFFIELDS: DOCUMENT NO * SUMMARY CU MUST BE UNIQUE WITHIN A FILE/DISK. EXHIBIT 8 Rev. Date 5/6/93 PEST MANAGEMENT DIVISION - INFORMATION SERVICES OUTPUT DATA FORMAT MONTHLY SUMMARY 30-060 (TYPE C) Variable Len. Tvpe Offset Comments RECORD ID 1 X 1 Transaction type C PROCESS OT 4 N 2 - 5 �tMYY out BATCH NO 4 N 6 - 9 CCSS (CC: County. SS: Batch seq.) REPORT MONTH 2 N 10 - 11 Optional REPORT YEAR 2 N 12 - 13 Optional NURSERY IND 1 X 14 n/a for this form COUNTY-CO 2 N 15 - 16 County code 1 to 58 SECTION 2 N 17 - 18 n/a for this form TOWNSHIP 2 N 19 - 20 n/a for this form TSH1P_DIR 1 X 21 n/d for this form RANGE 2 N 22 - 23 n/d for this form RANGE DIR 1 X '24 n/d for this form RASE LN MER 1 X 25 n/a for this form AER GNU 1NO 1 X 26 n/a for this form GROWER TO 11 X 27 - 37 n/d for this form GRWR_FUT SUF 1 X 38 n/a for this form SITE LOC IO 8 X 39 - 46 n/d for this form ACRE PLANTED 8 N 41 - 54 n/a for this form UNIT PLANTED 1 X 55 n/a for this form APPLTC_DI' 6 N 56 - 61 MMDDYY input format (use 1101" for day if not reported) MMDDYY output format SITE_CODE 6 N 62 - 67 from 'Most Common Commodity Codes' list (if SITE-CODE < 1000, do not report ACRE TREATED and UNIT TREATED) QUALIFY_CD 2 N 68 - 69 ZERO FILL PLANTING_SEQ 1 N. 70 ZERO FILL ACRE TREATED 8 N 71 - 78 9(6)V(2) UNIT TREATED 1 X 79 'A' . 'T' . 'S' . 'C' . 'K' , 'U' , 'P' MFG FIRMNO 7 N 80 - 86 EPA Reg. number, part 1 LAB L_SEQ_NO 5 N 87 - 91 EPA Reg. number, part 2 REVISION-NO 2 X 92 - 93 California revision code REG FIRMNO 7 K, 94 - 100 Subregistration number AMf PRD -USED 10 N 101 - 110 9(6)V(4) UN1T_OF_MEAS 2 X 111 - 112 'LB, 'OZ' , 'PT' . 'QT' . 'GA' , 'KG' . 'GR', 'LI' , 'ML' DOCUMENT NO 8 N 113 - 120 BATCH SEQ. # OR PRESS d L114E ITEM 4 N 121 - 124 Line number within document APPLTC_CNT 6 N 125 - 130 Number of applications PLEASE NOTE: 1), Document number should be numeric only.. 2) Line item should be numeric only. 3) All numeric fields should be right justified and zero filled, i.e. if the line item is 20, it should be entered as 0020. not 20. 4) COMBINATION OF FIELDS: BATCH NO + DOCUMENT NO t SUMMARY CD MUST BE UNIQUE WITHIN A FILE/DISK.. EXHIBIT B Rev. Date 5/6/93 PEST MANAGEMENT DIVISION - INFORMATION SERVICES OUTPUT DATA FORMAT MONTHLY SUMMARY COUNT OF APPLICATIONS (39-060) (TYPE D) Variable Len. Type Offset Comments RECORD_IO 1 X 1 .-Transaction type (D) PROCESS—OT 4 N 2 - 5 MMYY out BATCH NO 4 N 6 - 9 CCSS (CC: County, SS: Batch Seq.) REPORT MONTH 2 N 10 - 11 Optional REPORTYEAR 2 N 12 - 13 Optional NURSERY—IND 1 X 14 n/a for this form COUNTY CD 2 N 15 - 16 County code 1 to 58 SECTION 2 N 17 - 18 n/a for this form TOWNSHIP 2 N 19 - 20 n/a for this form TSHIP DIR 1 X 21 n/a for this form RANGE! 2 N _ 22 - 23 n/a for this form RANGE DIR 1 X 24 n/a for this form BASE LN MER_ 1 X 25 n/a for this form AER GNDTIND 1 X 26 n/a for this form GROWER TO 11 X 27 - 37 n/a for this form GRWR FUT SUF 1 X 38 n/a for this form SITE LOC 10 8 X 39 - 46 n/a for this form ACREPLANTED8 N 47 - 54 n/a for this form UNIT PLANTED 1 X 55 n/a for this form APPLIC DT 6 N 56 - 61 n/a for this form SITE CODE 6 N 62 - 67 n/a for this form QUALIFY CD 2 N 68 - 69 n/a for this form PLANTING SEQ 1 N 70 n/a for this form ACRE TREATED 8 N 71 - 78 n/a for this form UNIT TREATED 1 X 79 n/a for this form MFG FIRMNO 7 N 80 - 86 n/a for this form LABUL SEQ NO 5 N 87 - 91 n/a for this form REVISION NO 2 X 90 - 93 n/a for this form REG FIRMNO 7 N 94 - 100 n/a for this form AMT PRO USED 10 N 101 - 110 n/a for this form UNIT OF—MEAS 2 X 111 - 112 n/a for this form DOCUMENT_No 8 N 113 - 120 n/a for this form LINE ITEM 4 N 121. - 124 n/a for this form APPLIC CNT 6 N 125 - 130 Number of applications PLEASE NOTE: 1) Document number should be numeric only. 2) Line item should be numeric only. 3) All numeric fields should be right justified and zero filled, i.e. if the line item is 20, it should be entered as 0020, not 20. 4) COMBINATION OF FIELDS: BATCH—NO + DOCUMENT NO + SUMMARY—CD MUST 8E UNIQUE WITHIN A FILE/DISK. w EXHIBIT 8 DEPARTMENT OF PESTICIDE RECULATION - INFORMATION SERVICES USE REPORT DATA - KEY DATA INSTRUCTIONS Variable Description and Coding Instructions RECORD 10 Document type to identify edit criteria for documents. For electronic data, Job Reports (39-125/33-126x) are coded as type 'A' and Monthly Agricultural Summary (33- 012) are coded with a value of 'U' . PROCESS—OT Month and Year document processed. This is the month the document is encoded and validated. Format is MMYY. OATCH_IiO Identify batched groups of documents for a particular mionth. Four digit code is divided into County number and a two digit sequence number. This allows up to 100 Uatches to be processed each month for it county. REPOIZT_mONTH Month of application. This is optional for record type 'A' but is required for record type 'li' . This field and the next are keyed from the boxes for Month(1) and ycar(2) on the 33-017. REPORT—YEAR Year of application. This is optional for record type 'A' but is required for record type 'B' . COUNTY_CD County Code Number. The assigned numeric code for the County. The following fields refer to the location inforwation on the Pesticide U-e Report a; Township/Range/Section (TRS) data. SECTION Section number• in which pesticide was applied. This is a two digit numeric field, range 1 - 36. TOWNSHIP Township number: two digits, range 1 - 43. Mi 111 _01R Single character direction indicator for township. Valid values are 'N' and V RANGE Range number: two digits, range 1 -47. RANCE_DIR Single character direction indicator for range. Valid values are 'E' and 'W' . BASE—LN—MER Single character for reference origin for TRS data. Valid Values are 'H' , W . and 'S' . AER_CHO_1110 Indicator for application. Listed as 'A' (air) , 'G' (ground) or '0' (other). EXHIBIT D DEPARTMENT OF PESTICIDE REGULATION - INFORMATION SERVICES USE REPORT DATA - KEY DATA INSTRUCTIONS r Variable Description and Coding Instructions CROF�ER_10 County defined code-'for grower. Field must be non-blank. 17urwaL: CC YY CC XXXXX CC - Reporting County YY - Application Year CC - County of Origin XXXXX - 5-4igit Grower/Permit number SITE—LOC-10 Code assigned by county for field identifier for grower. Field must be non-plank. ACRE_PLAUTED Totalu,number of units for the location identified by SITE—LOC-10. Alternate: units may be used for applications which do rut allow reporting in acres. UuIT_PLANTED Single character code to identify the type of units repurced in the ACRE PLANTED field. Valid values include 'A' (ares). 'T' tons. 'S' (square feet). 'C' (cubic feet) . 'J;' (thousand cubic felt) . 'U' (Miscellaneous UCIiL�}. APPLIC_OT Date of application. format is MMDDYY. Reject if month greater Lhan 12, day greater than last day of the subject wonLh, yearois prior to 1990. SITE CODE Numeric code for comumodity/site. Must be consistent with Department's list of site codes. It is checked to ensure it is on the S!Le code table and on the product 'label. QUALIFY_CO Numeric code for special qualification of use for SITE—CODE. Code as zero if not used. PLAN TING_SEQ Numeric sequence for multiple plantings in single field. Code as zero if not used. ACRE—TREATED Total number of units treated at the location identified. by SITE_LOC I0. Alternate units may be used for applications which do not allow reporting in acres. UNIT—TREATED Single character code to identify the type of units reported in the ACRE TREATED field. Valid values include 'A' (acres). 'T' tons. 'S' (square feet) . 'C' (cubic feet). 'K' (thousnad cubic feat) . 'U' (miscellaneous Units). i EXHIBIT 6 DEPARTMENT OF PESTICIDE RECULATION - INFORMATION SERVICES USE REPORT DATA - KEY DAIA INSTRUCTIONS Variable Description and Coding Instructions The following four fields coa,prise-the product registration number. MFC 11ItMNO and LJUlEL SCQ_NO wake up the CNA registration number. acv S10N NO is the alphabetic revision code assigi►ed by the Uepartment. RCC 1_11L4NO is the sub-registration nuwber. . if present. *I he ruyisCraLion nu"er is valid if a current or inactive product is on file, v MFC FIRMNO Numeric 7 digits. LAUEL_SEQ_NO Numeric S digits. JU VISIuN Nu Alphabetic 7 characters. RfC_tIkmlio Numeric 7 digits. Code as zero if not used. AW—PRO—USED Reported namber of units used. 10 digits. with implied A deciu,als. urilT_OF—MEAS Two character code to identify type of units reported u.ed. Valid values include 'CA' (gallons) . 'Qt' (quarts), IPT' (pint.). 'LU' (pounds) 'OT' (ounces) . 'KC' (kilograms) , and 'CR' (grams), 'LI' (liters), 'ML` tern). DOCuMENT_NO Numerical sequence for document within batch. This is used to identify separate documents. Must be numeric and non-blank or zeros. L B E_ITEM Sequence number for application within the document. This allows identification of a particular application for error correction. Y . ' EXHIBIT Ci 03/01/95 INFORMATION SYSTEMS, DEPT. OF PESTICIDE REGULATION COMMODITY CODES BY NAME NAME NUMBER NAME NUMBER --------------- --------- --------------- --------- --------------- --------- --------------- --------- AIRPORT 67001-00 CARROT PROCESS 29111-89 ALFALFA 23001-00 CARROT SEED 29111-04 ALFALFA SEED 23001-04 CASABA MELON 29122-10 ALFALFA SPROUT 15021-00 CASHEW 3003-00 ALMOND 3001-00 CASTORBEAN 27001-00 ANIMAL PREMISE 61001-00 CASTORBEAN SEED 27001-04 ANISE 8004-00 CATTLE 52003-00 ANISE SEED 8004-04 CAULIFLOWER 13008-00 APPLE 4001-00 CAULIFLOWR PROC 13008-89 APRICOT 5001-00 CAULIFLOWR SEED 13008-04 ARTICHOKE 13018-00 CELERIAC 14004-00 ARTICHOKE SEED 13018-04 CELERY 29113-00 ASPARAGUS 16002-00 CELERY SEED 29113-04 ASPARAGUS SEED 16002-04 CHAYOTE 10030-00 AVOCADO _ 28000-00 CHERIMOYA 6030-00 BANANA 6002-00 CHERRY 5002-00 BARLEY 29103-00 CHESTNUT 3004-00 BARLEY FOR/FOD 22008-00 CHICKEN 55001-00 BARLEY SEED 29103-04 CHICORY 28034-00 BEAN DRIED 15001-00 CHINESE GR SEED 13999-04 BEAN DRIED SEED 15001-04 CHINESE GREEN 13999-00 BEAN LIMA 15003-10 CHIVE 14005-00 BEAN SPROUT 15013-00 CHIVE SEED 14005-04. BEAN SUC SEED 15003-04 CHRISTMAS TREE 30005-00 BEAN SUCCULENT 15003-00 CILANTRO 13501-00 BEAN UNSP SEED 28001-04 CITRUS 2000-00 BEAN UNSPECIFD 28001-00 CLOVER 23003-00 BEEHIVE 61008-00 CLOVER SEED 23003-04 BEET 29109-00 CNTY AG COMM 60-00 BEET FOR/FOD 23036-00 COCONUT 28004-00 BEET SEED 29109-04 COLE CROP 13004-00 BERMUDA GRASS 22017-00 COLLARD 13009-00 BERMUDA SEED 22017-04 COLLARD SEED 13009-04 BEVERAGE CROP 7000-00 COMM. FUMIGATN 90-00 BLACKBERRY 1002-00 CORN FOR/FOD 22005-00 BLDS/NO-AG OTDR 67003-00 CORN SEED_ 29119-04 BLUEBERRY 1009-00 CORN, HUMAN CON 29119-00 BOAT/PIER 69000-00 COTTON 29121-00 BOK CHOY LSE LF 13502-00 COTTON FOR/FOD 23005-00 BOYSENBERRY 1003-00 COTTON PIMA 29121-10 BRDSFT TREFOIL 23011-00 COTTON SEED 29121-04 BROCCOLI 13005-00 COTTONSEED OIL 27003-00 BROCCOLI PROC 13005-89 CRANBERRY 1010-00 BROCCOLI SEED 13005-04 CRENSHAW MELON 29122-11 BRUSSEL SP SEED 13006-04 CUCUMBER 10010-00 BRUSSEL SPROUT 13006-00 DAIKON 14023-00 BUSHBERRY 1023-00 DAIRY EQUIPMENT 60000-00 CABBAGE 13007-00 DANDELION GREEN 13014-00 CABBAGE SEED 13007-04 DATE 6004-00 CACTUS LEAF 13048-00 DEWBERRY 1004-00 CACTUS PEAR 6028-00 DILL 8015-00 CANTALOUPE 10002-00 DITCH, BANK 65021-00 CARDOON 13032-00 DRIED FRUIT 43026-00 CARROT 29111-00 DUCK 55002-00 CARROT FOR/FOD 23025-00 EGG 55501-00 1 03/01/95 INFORMATION SYSTEMS, DEPT. OF PESTICIDE REGULATION COMMODITY CODES BY NAME NAME NUMBER NAME NUMBER EGGPLANT 11001-00 GP-EVG. TREE 153-40 ENDIVE ESCAROL 13015-00 GP-FERN 153-41 ENDIVE SEED 13015-04 GP-FLOWER SEED 153-44 FENNEL 28008-00 GP-FLWRNG PLANT 153-42 FIBER CROP 21000-00 GP-FLWRNG TREE 153-43 FIG 6005-00 GP-FOLIAGE PLNT 153-45 FLAX 28009-00 GP-GROUND COVER 153-46 FLAX SEED 28009-04 GP-HOUSE PLANT 153-47 FOOD PROC. PLNT 71000-00 GP-ICEPLANT 153-48 FORAGE HAY/SLGE 22000-00 GP-IVY 153-49 FOREST, TMBRLND 30000-00 GP-JUNIPER 153-50 FRUIT, BERRY 1000-00 GP-PALM 153-51 FUMIGATN, OTHER 91-00 GP-PINE TREE 153-52 GAI CHOY LSE LF 13509-00 GP-ROSE 153-53 GAI LON TGHT HD 13903-00 GP-SUCCULENT 153-54 GARLIC 14007-00 GP-TURF 153-55 GF-AZALEA 151-30 GP-VINE 153-56 GF-BULB 151-31 GRAIN 28078-00 GF-CACTUS 151-32 GRANARY 46502-00 GF-CARNATION 151-33 GRAPE 29141-00 GF-CHRSTMS TREE 151-34 GRAPE, RAISIN 29141-89 GF-CHRYSANTHMUM 151-35 GRAPE, WINE 29143-00 GF-CONIFER 151-36 GRAPEFRUIT 2002-00 GF-DEC. SHRUB 151-37 GRAPEFRUIT PROC 2002-89 GF-DEC. TREE 151-38 GRASS SEED 28066-00 GF-EVG. SHRUB 151-39 GREENHOUSE FUMI 61006-00 GF-EVG. TREE 151-40 GT=AZALEA 155-30 GF-FERN 151-41 GT-BULB 155-31 GF-FLOWER SEED 151-44 GT-CACTUS 155-32 GF-FLWRNG PLANT 151-42 GT-CARNATION 155-33 GF-FLWRNG TREE 151-43 GT-CHRSTMS TREE 155-34 GF-FOLIAGE PLNT 151-45 GT-CHRYSANTHMUM 155-35 GF-GROUND COVER 151-46 GT-CONIFER 155-36 GF-HOUSE PLANT 151-47 GT-DEC. SHRUB 155-37 GF-ICEPLANT 151-48 GT-DEC. TREE 155-38 GF-IVY 151-49 GT-EVG. SHRUB 155-39 GF-JUNIPER 151-50 GT-EVG. TREE 155-40 GF-PALM 151-51 GT-FERN 155-41 GF-PINE TREE 151-52 GT-FLOWER SEED 155-44 GF-ROSE 151-53 GT-FLWRNG PLANT 155-42 GF-SUCCULENT 151-54 GT-FLWRNG TREE 155-43 GF-TURF 151-55 GT-FOLIAGE PLNT 155-45 GF-VINE 151-56 GT-GROUND COVER 155-46 GINGER 8019-00 GT-HOUSE PLANT 155-47 GOOSEBERRY 1013-00 GT-ICEPLANT 155-48 GP-AZALEA 153-30 GT-IVY 155-49 GP-BULB 153-31 GT-JUNIPER 155-50 GP-CACTUS 153-32 GT-PALM 155-51 GP-CARNATION 153-33 GT-PINE TREE 155-52 GP-CHRSTMS TREE 153-34 GT-ROSE 155-53 GP-CHRYSANTHMUM 153-35 GT-SUCCULENT 155-54 GP-CONIFER 153-36 GT-TURF 155-55 GP-DEC. SHRUB 153-37 GT-VINE 155-56 GP-DEC. TREE 153-38 HEMP 21003-00 GP-EVG. SHRUB 153-39 HERB, SPICE 8000-00 2 j 03/01/95 INFORMATION SYSTEMS, DEPT. OF PESTICIDE REGULATION COMMODITY CODES BY NAME NAME NUMBER NAME NUMBER HONEY 25501-00 OF-BULB 152-31 HONEYBALL MELON 29122-12 OF-CACTUS 152-32 HONEYDEW MELON 29122-13 OF-CARNATION 152-33 HOPS 8020-00 OF-CHRSTMS TREE 152-34 HORSE 56005-00 OF-CHRYSANTHMUM 152-35 HORSERADISH 28011-00 OF-CONIFER 152-36 HORSERADSH SEED 28011-04 OF-DEC. SHRUB 152-37 HOSPITAL 74000-00 OF-DEC. TREE 152-38 HOUSEHOLD 63000-00 OF-EVG. SHRUB 152-39 INDUSTRIAL SITE 77000-00 OF-EVG. TREE 152-40 JICAMA 14024-00 OF-FERN 152-41 JICAMA SEED 14024-04 OF-FLOWER SEED 152-44 JOJOBA BEAN 27018-00 OF-FLWRNG PLANT 152-42 KALE 13011-00 OF-FLWRNG TREE 152-43 KALE SEED 13011-04 OF-FOLIAGE PLNT 152-45 KIWI 6018-00 OF-GROUND COVER 152-46 KOHLRABI 13012-00 OF-HOUSE PLANT 152-47 KOHLRABI SEED 13012-04 OF-ICEPLANT 152-48 KUMQUAT 2003-00 OF-IVY 152-49 LANDSCAPE MAIN 30-00 OF-JUNIPER 152-50 LEEK 14010-00 OF-PALM 152-51 LEGUME FOR/FOD 23000-00 OF-PINE TREE 152-52 LEMON 2004-00 OF-ROSE 152-53 LETTUCE HEAD 13045-00 OF-SUCCULENT 152-54 LETTUCE HEAD SD 13045-04 OF-TURF 152-55 LETTUCE LEAF 13031-00 OF-VINE 152-56 LETTUCE LEAF SD 13031-04 OILSEED 27000-00 LETTUCE ROMAINE 13031-10 OKRA 15015-00 LIME 2005-00 OLIVE 28014-00 LIVESTOCK 52000-00 ONION DRY ETC 14011-00 LOGANBERRY 1005-00 ONION GR SEED 16004-04 LOTUS ROOT 14025-00 ONION GREEN 16004-00 LUMBER, TREATED 64500-00 ONION SEED 14011-04 MANGO 6007-00 OP-AZALEA 154-30 MELON 29122-00 OP-BULB 154-31 MELON SEED 29122-04 OP-CACTUS 154-32 MINT 28012-00 OP-CARNATION 154-33 MIZUNA - 13504-00 OP-CHRSTMS TREE 154-34 MUSHROOM 16003-00 OP-CHRYSANTHMUM 154-35 MUSHROOM HOUSE 61007-00 OP-CONIFER 154-36 MUSK MELON 29122-14 OP-DEC. SHRUB 154-37 MUSTARD 29123-00 OP-DEC. TREE 154-38 N-GRNHS FLOWER 151-00 OP-EVG. SHRUB 154-39 N-GRNHS PLANT 153-00 OP-EVG. TREE 154-40 N-GRNHS TRANSPL 155-00 OP-FERN 154-41 N-OUTDR FLOWERS 152-00 OP-FLOWER SEED 154-44 N-OUTDR PLANTS 154-00 OP-FLWRNG PLANT 154-42 N-OUTDR TRANSPL 156-00 OP-FLWRNG TREE 154-43 NAPA CBG TGHT H 13010-00 OP-FOLIAGE PLNT 154-45 NECTARINE 5003-00 OP-GROUND COVER 154-46 NUTS 3000-00 OP-HOUSE PLANT 154-47 OAT 29125-00 OP-ICEPLANT 154-48 OAT FOR/FOD 22006-00 OP-IVY 154-49 OAT SEED 29125-04 OP-JUNIPER 154-50 OF-AZALEA 152-30 OP-PALM 154-51 3 INFORMATION SYSTEMS, DEPT. OF PESTICIDE REGULATION 03/01/95 COMMODITY CODES BY NAME NAME NUMBER NAME NUMBER --------------- --------- OP-PINE TREE 154-52 PERSIAN MELON 29122-15 OP-ROSE 154-53 PERSIMMON 6012-00 OP-SUCCULENT 154-54 PIG 52018-00 OP-TURF 154-55 PIMENTO 11004-00 OP-VINE 154-56 PIMENTO SEED 11004-04 ORANGE 2006-00 PINEAPPLE 6013-00 ORANGE PROCESS 2006-89 PISTACHIO 3011-00 ORCHARD FLOOR 28509-94 PLUM 5005-00 OT-AZALEA 156-30 POME FRUIT 4000-00 OT-BULB 156-31 POMEGRANATE 6015-00 OT-CACTUS 156-32 POTATO 14013-00 OT-CARNATION 156-33 POTATO SEED 14013-04 OT-CHRSTMS TREE 156-34 POULTRY 55000-00 OT-CHRYSANTHMUM 156-35 PRUNE 5006-00 OT-CONIFER 156-36 PUBLIC HEALTH 50-00 OT-DEC. SHRUB 156-37 PUMPKIN 10011-00 OT-DEC. TREE 156-38 QUINCE 4004-00 OT-EVG. SHRUB 156-39 RADISH 14014-00 OT-EVG. TREE 156-40 RADISH SEED 14014-04 OT-FERN 156-41 RAMIE 21005-00 OT-FLOWER SEED 156-44 RANGELAND 28045-00 OT-FLWRNG PLANT 156-42 RAPE 28051-00 OT-FLWRNG TREE 156-43 RAPPINI 13052-00 OT-FOLIAGE PLNT 156-45 RASPBERRY 1006-00 OT-GROUND COVER 156-46 RECREATION AREA 67002-00 OT-HOUSE PLANT 156-47 REG PEST CONTRL 100-00 OT-ICEPLANT 156-48 RESEARCH COMMOD 99-00 OT-IVY 156-49 RESIDENTIAL 68002-00 OT-JUNIPER 156-50 RESTAURANT 72000-00 OT-PALM 156-51 RHUBARB 13023-00 OT-PINE TREE 156-52 RICE 28072-00 OT-ROSE 156-53 RIGHTS OF WAY 40-00 OT-SUCCULENT 156-54 RUTABAGA 14015-00 OT-TURF 156-55 RYE 28064-00 OT-VINE 156-56 RYE SEED 28064-04 PAPAYA 6010-00 RYEGRASS 22035-00 PARSLEY 13022-00 SAFFLOWER 29129-00 PARSLEY-SEED 13022-04 SAFFLOWER SEED 29129-04 PARSNIP 14012-00 SAGE 8035-00 PARSNIP SEED 14012-04 SALSIFY 28504-00 PASTURELAND 28035-00 SANTA CLARA MLN 29122-16 PEACH 5004-00 SAVOY CABBAGE 13505-00 PEACH PROCESSNG 5004-89 SESAME SEED 28018-00 PEANUT 29126-00 SHALLOT 14017-00 PEAR 4003-00 SHARLYN MELON 29122-17 PEAR PROCESSING 4003-89 SHEEP, LAMB 52013-00 PEAS 29127-00 SHINGI KU 13046-00 PEAS FOR/FOD 23008-00 SOIL FUMIGATION 40008-00 PEAS PROCESSING 29127-89 SORGHUM FOR/FOD 22004-00 PEAS SEED 29127-04 SORGHUM MILO 29131-00 PECAN 3008-00 SORGHUM SEED 29131-04 PEPPER FRUIT SD 11003-04 SOYBEAN 28023-00 PEPPER FRUITNG 11003-00 SOYBEAN 'GRAIN 15010-00 PEPPER SPICE 8050-00 SOYBEAN OIL 27010-00 PEPPER SPICE SD 8050-04 SOYBEAN SEED 28023-04 4 03/01/95 INFORMATION SYSTEMS, DEPT. OF PESTICIDE REGULATION COMMODITY CODES BY NAME NAME NUMBER NAME NUMBER --------------- --------- --------------- --------- SOYBEAN SPROUT 15029-00 WHEAT SEED 29139-04 SPINACH 13024-00 WILD RICE 24013-00 SPINACH SEED 13024-04 YAM 14021-00 SQUASH 10012-00 ZUCCHINI 10015-00 SQUASH, SUMMER 10013-00 - SQUASH, WINTER 10014-00 - STONE FRUIT 5000-00 - STORAGE AREA/BX 46000-00 - STRAWBERRY 1016-00 - STRAWBERRY PROC 1016-89 - STRCT PEST CONT 10-00 - SUDANGRASS 22011-00 - SUDANGRASS SEED 22011-04 - SUGARBEET 29135-00 - SUGARBEET FOR/F 23009-00 - SUGARCANE 25003-00 - SUNFLOWER 29133-00 - SUNFLOWER SEED 29133-04 - SWEET BASIL 8006-00 - SWEET POTATO 14018-00 - SWIMMING POOL 65011-00 - SWISS CHARD 13025-00 - TANGERINE 2008-00 - TARO ROOT 28047-00 - TARRAGON 8041-00 - TOBACCO 26003-00 - TOMATILLO 11008-00 - TOMATO 11005-00 - TOMATO PROCESS 29136-00 - TOMATO SEED 11005-04 - TROP/SUB FRUIT 6000-00 - TURF/SOD 33008-00 - TURKEY 55008-00 - TURNIP 29137-00 - TURNIP FOR/FOD 23501-00 - TURNIP SEED 29137-04 - UNCUL NON-AG 67000-00 - UNCULTIVATED AG 66000-00 - UNDECLARED COMM 999999-00 - VEGETABLE 28024-00 - VEGETABLE FRTG 11000-00 - VEGETABLE LEAF 13000-00 - VEGETABLE ROOT 28061-00 - VEGETABLE SEED 28024-04 - VEGETABLE STEM 13043-00 - VERTEBRATE CTRL 80-00 - VETCH 23010-00 - WALNUT 3009-00 - WATER (INDSTRL) 65503-00 �- WATER AREA 65000-00 - WATER FILTER 65015-00 - WATERCRESS 13027-00 - WATERMELON 10008-00 - WHEAT 29139-00 WHEAT FOR/FOD 22007-00 - 5