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Home My WebLink AboutMINUTES - 06201995 - 1.44 TO: BOARD OF SUPERVISORS V � FROM: tra Mark Finucane, Health Services DirectorCosta DATE: County June 8, 1994 @ SUBJECT: Approve Standard Agreement (Amendment) #29-388-13 to the Master Grant with the State Department of Health Services SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Health Services Director, or his designee (William Walker, M.D. ) , to execute on behalf of the County, Standard Agreement (Amendment) #29-388-13 (State #94-20004 A-1) , with the State Department of Health Services, effective January 1, 1995 to increase the contract payment limit by $16, 600 to a new total of $914 , 093 to fund the County's AIDS Program during FY 1994-95. II. FINANCIAL IMPACT: Approval of this amendment with the State will result in an increase of $16, 600 for the County's AIDS Program, for a new total payment limit of $914 , 093 during FY 1994-95 . No County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Master Grant Agreement procedure was initiated by the State in FY 1989-90 to streamline the contracting process between the State and local health jurisdictions for AIDS Program funding. The Master Grant Agreement incorporates a Memorandum of Under- standing (MOU) for each service component of the AIDS Program. The MOU's define the services to be provided and the budget for each component and are negotiated by the staff of the State Office of AIDS and County AIDS Program representatives. The State requires only the signatures of the State Office of AIDS Chief and the County Health Officer on the MOU's and any amendments to the MOU's. This streamlines and expedites the contracting procedure for the State and County AIDS Programs because only new Master Grant Agreements and formal amendments affecting the total payment limit of the Master Grant Agreement require County Board of Supervisors and State Department of Finance approval. Three certified and sealed copies of this Board Order should be returned to the Contracts and Grants Unit. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON in 19 015 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: William Walker, M.D. (370-5010) CC: Health Services (Contracts) ATTESTED d J! State Dept. of Health Services Phil Bat elor, Clerk of the Board of Supwviwrs and County Administrator M382/7-83 BY DEPUTY STATE,OF CALIFORNIA 'iE33TNNDARD AGREEMENT- APPROVED BY THE ATTORNEY GENERAL Cop CONTRACT NUMBER. AM.NO. S?D.2(REVS 91) . CONTRACTOR'S TAXPAYEFEDERAL EMPLOYER IDENTIFICCA,TIION NUMBER THIS AGREEMENT,made and entered into this 1 St day of January — ,199594-6000509 in the State of California,by and between State of California,through its duly elected or appointed,qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY Chief, Program Support Branch Department of Health Services ,hereafter called the State,and CONTRACTOR'S NAME County of Contra Costa ,hereafter called the Contractor. WITNESSETH: That the Contractor for and in consideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor, time for performance or completion,and attach plans and specifications,if any.) 1. In that certain agreement made entered into on July 1, 1994, between the Department of Health Services, Office of AIDS, and the County of Contra Costa: A. Paragraph 2 is amended to read: 2. Maximum Amount Payable A. The maximum payable by the STATE to the CONTRACTOR under this contract shall not exceed $914,093.00. B. The CONTRACTOR agrees that, if during the term of this contract the Department determines that the maximum amount specified in Paragraph 2A of this contract will not be expended, the STATE reserves the right to reduce the contract amount. This reduction may be imposed in the event of under utilizing items specified in the Memorandum of Understanding {MOU) and/or if it is determined the rate of expenditure is such that the contract amount specified in Paragraph 2A of this agreement will not be fully expended, as indicated by monthly invoices, performance reports, or other sources of data. .Such changes shall be documented in writing, as stated in Paragraph 18, Contract Amendment. 3. The effective date of this amendment is January 1, 1995. 4. All other terms and provisions of said contract shall remain in full force and effect, CONTINUED ON ===E) — SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written. STATE OF CALIFORNIA CONTRACTOR AGEEWpartment of Health Services CONTRACTOR(Nothe thaUg}6div�y b fata"f6aC0-9�t�'an,partnership,etc.) BY(AUT IZED SIGNATURE) BY(AUTHORIZED SIGNATURE) r1tY T l.Orti d l.Ust a. PRIfLTaDS fNhf6g ayASONSIGNING WARD STARLBERG CHW PRINTED NAWWj&t6FMSOj?'G".1b• TITLChief, Program Support ADDRESS 20 AllenStreellllt,, Martinez CA 94553-3191 AMOUNT ENCUMBERED BY THIS PROGR Y TITLE) FUND I Department of.General Services DOCUMENT ` �`e � 'd�� A eral $ 16,600.00 _ tJse only - (OPTIO US 1 PRIOR AMOUNT ENCUMBERED FOR aser Grant Agreements Contracts THIS CONTRACT This contract exempt from$ 897,493.00 ITEM CHAPTER STATUTE FISCALYEAR DGS approval per TOTAL AMOUNT ENCUMBERED TO - 111-001 DATE 914,093.00 OBJECT OF EXPENDITURE(CODE AND TITLE) Chapter i39/Stats:of 199'A See Fiscal nmsplav for fiPtail $ T.B.A.NO. B.R.NO. 4260-111-001 c �? l hereby certify upon my own personal knowledge that budgeted funds , 4260-1 1 1-001 (A!D S are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNT AG OFFICE DATE CONTRACTOR El STATE AGENCY DEPT.OF GEN.SER. El CONTROLLER El MAR 3 1 1995 STATE O!=CALFOWA STANDARD AGREEMENT s STO.2(REV.5-91)(REVERSE) 1. The Contractor agrees to indemnify,defend and save harmless the State,its officers,agents and employees from any and all claims and losses accruing or resulting to any and all contractors,subcontractors, materialmen,laborers and any other person,firin or corporation furnishing or supplying work services, materials or supplies in connection with the performance of this contract,and from any and all claims and losses accruing or resulting to any person,firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor,and the agents and employees of Contractor,in the performance of the agreement,shall act in an independent capacity and not as officers or employees or agents of State of California. 3.The State may terminate this agreementand be relieved of the paymentofany consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this agreement,and the balance, if any,shall be paid the Contractor upon demand. 4. Without the written consent of the State,this agreement is not assignable by Contractor either in whole or in part. 5. Time is of the essence in this agreement. . G: No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto,and no oral understanding;or agreement not incorporated herein,shall be binding on any of the parties hereto. 7. The consideration to be paid Contractor. as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and, per diem, unless otherwise expressly so provided. 91 61014 - i -� Contractor: County of Contra Costa Contract Number: 94-20004 FISCAL DISPLAY EPIDEMIOLOGY AND RESEARCH PROJECTS Amount Encumbered: $16,600 Program/Category: Clearing Account(Local Assistance) Fund Title: General Fund CONTINGENT UPON THE BUDGET ACT OF 1994/95 Item:4260-111-001 Chapter: Statute: 1994FiscalYear: 1994-95 Object of Expenditure: 94-51335-4493-702-05