HomeMy WebLinkAboutMINUTES - 06201995 - 1.13 TO: BOARD OF SUPERVISORS, AS THE GOVERNING BODY OF THE CONTRA COSTA
COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT
FROM: J. MICHAEL WALFORD, CHIEF ENGINEER
DATE: June 20, 1995
SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING
SERVICES AGREEMENT WITH CH2M HILL INC. FOR PUBLIC EDUCATIONAL
SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT PROGRAM
PROJECT NO. 0929-6X7056
pec►►c Request(s) or econvmn a►ons Background u ► ca►on
I. Recommended Action:
APPROVE and AUTHORIZE the Chief Engineer to execute a Consulting Services Agreement with
CH2M Hill Inc., to perform services mandated by the Joint Municipal NPDES Permit issued by the
San Francisco Bay and Central Valley Regional Water Quality Control Boards for Contra Costa
County, its incorporated cities and the Contra Costa County Flood Control and Water Conservation
District.
II. Financiallmpact:
The contract amount is $257,000.00. The cost shall be funded by the cities and county
proportioned to their respective populations. Contra Costa County's portion shall be funded by
stormwater utility assessment fees.
III. Reasons for Recommendations and Background:
The United States Environmental Protection Agency issued the National Pollution Discharge
Elimination System (NPDES) regulations for stormwater discharges on November 16, 1990. These
regulations mandated Contra Costa County, its incorporated cities and the Contra Costa County
Flood Control and Water Conservation District obtain a Joint Municipal NPDES permit for their
stormwater discharges. The permit seeks to significantly reduce or eliminate all pollutants from
entering the waters of the San Francisco Bay/Delta Region. The San Francisco Bay Regional .
Continued on attachment: X yes SIGNATURE:*424f
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON: Q-9-5 APPROVED AS RECOMMENDED—,,,-' OTHER
VOTE OF SUPERVISORS
Z UNANIMOUS (ABSENT
AYES: NOES:
ABSENT: ABSTAIN:
DPF:fp
g:\FLDCTL\NPDES\BO\ch2mBO20.t6
Contact: Donald P.Freitas(510)313-2373
Orig.Div.: PW(NPDES) I hereby certify that this Is a truS and Correct Copy of
cc: County Administrator
Community Development an action taken and entered on the minutes of the
Building Inspection Board of Supervlsora on the date Shown.
County Counsel ATTESTED:
County Assessor PHIL CHELOR•clerk �•`��
County�Treasurer-Tax Collector rk of the Beard
County Auditor-Controller of Supervisors 8nd Cour►ty Administrator
Chief Engineer
Accounting
Engineering Services by •Deputy
I
SUBJECT: APPROVE AND AUTHORIZE CHIEF ENGINEER TO EXECUTE A CONSULTING
SERVICES AGREEMENT WITH CH2M HILL INC. FOR PUBLIC EDUCATIONAL
SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
(NPDES) PERMIT PROGRAM
PROJECT NO. 0929-6X7056
June 20, 1995
Page -2-
Ill. Reasons for Recommendations and Background: (cont)
Water Quality Control Board on September 15, 1993 issued their Joint Municipal NPDES
Permit for most municipalities within Contra Costa County. The Central Valley Regional Water
Quality Control Board on January 28, 1994 issued their Joint Municipal NPDES for the City
of Antioch and Contra Costa County.
One requirement of the Joint Municipal NPDES permits is to implement an effective Public
Education and Industrial Outreach Program. The Contra Costa Clean Water Program which
is composed of nineteen (19) municipal representatives went through an extensive selection
process culminating in the unanimous recommendation that CH2M Hill and its sub-consultants
be retained for the 1994-95 fiscal year; and, are satisfied with the work preformed by CH2M
Hili and have unanimously approved the extension of their contract for the 1995-96 Fiscal
Year.
CH2M Hill will be the prime consultant responsible for approximately 45% of the contract
amount; Merritt-Smith Consulting, a woman business enterprise will be responsible for
approximately 33% of the contract amount; Monte, Sandy & Needham a woman business
enterprise will be responsible for approximately 13% of the contract amount; and, IMTECH,
a minoritytwoman business enterprise will be responsible for approximately 8% of the contract
amount. These percentages meet or exceed Contra Costa County's guidelines for
Minority/Woman Business Enterprise objectives.
IV. Consequences of Negative Action:
If the consulting services agreement with CH2M Hill, Inc., is not approved then all municipali-
ties will be in non-compliance with the Joint Municipal NPDES permits issued by the San
Francisco Bay and Central Valley Regional Water Quality Control Boards. Potentially, fines
totaling $10,000 per day for all affected entities could be imposed.
CONSULTING SERVICES AGREEMENT ��
1.Special Conditions. These Special Conditions are incorporated below by reference. I•��
(a) Public Agency:Contra Costa County Flood Control and Water Conservation District
(b) Consultant's Name&Address: CH2M Hill
1111 Broadway. P.O. Box 12681
Oakland,CA 94604-2681
(c) Project Name, Number&Location:Stormwater Pollution Public Education&Industrial Outreach Program, Project No.0929-6X7056
(d) Effective Date:07/01/95 (e) Payment Limit(s):$257,000.00
(f) Completion Date(s):06/30196
(g) Federal Taxpayer's I.D.or Social Security Number:59-098189
2. Sionatures. These signatures attest the parties'agreement hereto:
PUBLIC AGENCY ONSULT NT
By: J. Michael Watford �� `•
Public Works Director/ By:
Chief Engineer (D6signate official capacity in the business
Type of Business(sole proprietorship,government
agency,partnership,corporation,etc.)
If Corporation,State of Incorporation:
By:
(Designate official capacity in th business)
N e to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairperson of the boar ,president
or vice-president;the second signature must be that of the secretary,assistant secretary,chief financial officer or assistant treasurer. (Civ. Code,Sec. 1190
and Corps.Code.Sec.313.) The acknowledgment below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California )
County of., &_ � � 6
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to
me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged
to me that he/shetthey executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or
the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal. lam- JUDYJOH
Dated: �� % comml *10) 1
ti " ` 'VOTAR"DUBLIC C IF lic
COUNP OF AL M A
(Notary's Seal) My COmm,Fires 0 22, 1997
3. Parties. Effective on the above date,the above-named Public Agency and Consultant mutually agree and promise as follows:
4. Employment. Public Agency hereby employs Consultant,and Consultant accepts such employment,to perform the professional services described
herein,upon the terms and in consideration of the payments stated herein.
5. Scope of Service. Scope of service shall be as described in Appendix A,attached hereto and made a part hereof by this reference.
6. Report Disclosure Section. Any document or written report prepared hereunder by Consultant,or a subcontractor,for Public Agency shall contain,
in a separate section,the numbers and dollar amounts of this contract and all subcontracts relating to the preparation of such document or written
report,provided that the payment limit specified in Sec.1(e)exceeds$5,000. When multiple documents or wrdten reports are the subject or products
of this agreement,the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple
documents or written reports.
7. Insurance. Consultant shall,at no cost to Public Agency,obtain and maintain during the term hereof:(a)Workers'Compensation Insurance pursuant
to state law; (b) Professional Liability Insurance with minimum coverage of$1,000,000.00 and a maximum deductible of$250,000.00; and(c)
Comprehensive General Liability Insurance,including blanket contractual(or contractual liability)coverage,broad form property damage coverage,
and coverage for owned and non-owned vehicles,with a minimum combined single limit coverage of$1.000.000.00 for all damages due to bodily
injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof, arising out of each accident or
occurrence,and naming Public Agency,Contra Costa County,City of Antioch,City of Clayton,City of Concord,Town of Danville,City of EI Cerrito,
City of Hercules,City of Lafayette,City of Martinez,Town of Moraga,City of Orinda,City of Pinole,City of Pleasant Hill,City of Richmond,City of
San Pablo,City of San Ramon, City of Walnut Creek,its/their governing bodies,officers and employees as additional insureds. Consultant shall
promptly furnish to Public Agency certificates of insurance evidencing such coverage and requiring 30 days'written notice to Public Agency of policy
lapse,cancellation or material change in coverage.
8. Payment Public Agency shall pay Consultant for professional services performed at the rates shown in Appendix B attached hereto,which include
all overhead and incidental expenses,for which no additional compensation shall be allowed. Notwithstanding the foregoing,those incidental expenses
specifically itemized in Appendix B shall be reimbursable by Public Agency to Consultant,provided that Consultant submits copies of receipts and,
if applicable,a detailed mileage log to Public Agency. In no event shall the total amount paid to Consultant exceed the payment limit(s)specified in
Sec. 1(e)without prior written approval of the Public Agency. Consultant's billing statements shall be submitted at convenient intervals approved
by Public Agency and shall list,for each item of services,the employee categories,hours and rates. Payment will be made within thirty(30)days
after receipt of each statement.
9. Status. The Consultant is an independent contractor,and shall not be considered an emplovee of Public Agency.
10. Time for Completion. Unless the time is extended in writing by Public Agency,Consultant shall complete all services covered by this Agreement no
later than the Completion Date(s)listed above.
11. Record Retention and Auditing. Except for materials and records delivered to Public Agency, Consultant shall retain all materials and records
prepared or obtained in the performance of this Agreement,including financial records,for a period of at least five years after Consultant's receipt
of the final payment under this Agreement. Upon request by Public Agency,at no additional charge,Consultant shall promptly make such records
available to Public Agency,or to authorized representatives of the state and federal governments,at a convenient location within Contra Costa County
designated by Public Agency,and without restriction or limitation on their use.
12. , Documentation. Consultant shall prepare and deliver to Public Agency at no additional charge,the items described in Appendix A to document the
performance of.this Agreement and shall furnish to Public Agency such information as is necessary to enable Public Agency to monitor the
performance of this Agreement. I .
13. Ownership of Documents. All materials and records of a finished nature,such as final plans,specifications,reports,and maps,prepared or obtained
in the performance of this Agreement,shall be delivered to and become the property of Public Agency. All materials of a preliminary nature,such
as surrey notes,sketches,preliminary plans,computations and other data,prepared or obtained in the performance of this Agreement,shall be made
available,upon request,to Public Agency at no additional charge and without restriction or limitation on their use.
14. Extra Work. Any work or services in addition to the work or services described in Appendix A shall be performed by Consultant according to the
rates or charges listed in Appendix B. In the event that no rate or charge is listed for a particular type of extra work,Consultant shall be paid for the
extra work at a rate to be mutually agreed on prior to commencement of the extra work. In no event shall Consultant be entitled to compensation
for extra work unless a written authorization or change order describing the work and payment terms has been executed by Public Agency prior to
the commencement of the work.
15. Payment Retention. Public Agency shall retain ten percent(10%)of the monies due the Consultant as security for the fulfillment of this Agreement.
After the Consultant has completed each task as identified in Appendix"A" under this Agreement,submitted final billing,and the Public Agency has
found the work to be accurate,the Public Agency will pay all withheld funds. Payment of withheld funds will be made within thirty(30)days of
completing this work and submittal of a final billing. A retention will not be withheld for any"on-cail"work.
16. Termination by Public Agency. At its option, Public Agency shall have the right to terminate this Agreement at any time by written notice to
Consultant,whether or not Consultant is then in default Upon such termination,Consultant shall,without delay,deliver to Public Agency all materials
and records prepared or obtained in the performance of this Agreement,and shall be paid,without duplication,all amounts due for the services
rendered up to the date of termination.
17. Abandonment by Consultant In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior
to completing all of the services described in this Agreement, Consultant shall,without delay,deliver to Public Agency all materials and records
prepared or obtained in the performance of this Agreement,and shall be paid for the reasonable value of the services performed up to the time of
cessation or abandonment,less a deduction for any damages or additional expenses which Public Agency incurs as a result of such cessation or
abandonment.
18. Breach. In the event that Consultant fails to perform any of the services described in this Agreement or otherwise breaches this Agreement,Public
Agency shall have the right to pursue all remedies provided by law or equity. Any disputes relating to the performance of this Agreement shall not
be subject to non judicial arbitration. Any litigation involving this Agreement or relating to the work shall be brought in Contra Costa County,and
Consultant hereby waives the removal provisions of Code of Civil Procedure Section 394.
19. Compliance with Laws. In performing this Agreement,Consultant shall comply with all applicable laws,statutes,ordinances,rules and regulations,
whether federal,state or local in origin.
20. Assignment. This Agreement shall not be assignable or transferable in whole or in part by Consultant,whether voluntarily,by operation of law or
otherwise; provided, however,that Consultant shall have the right to sub-contract that portion of the services for which Consultant does not have
the facilities to perform so long as Consultant notifies Public Agency of such subcontracting prior to execution of this Agreement. Any other purported
assignment,transfer or sub-contracting shall be void.
21. Endorsement on Plans. Consultant shall endorse all plans, specifications, estimates, reports and other items described in Appendix A prior to
delivering them to Public Agency.
22. Patents and Copyrights. The issuance of a patent or copyright to Consultant or any other person shall not affect Public Agency's rights to the
materials and records prepared or obtained in the performance of this Agreement. Public Agency reserves a license to use such materials and
records without restriction or limitation,and Public Agency shall not be required to pay any additional fee or royalty for such materials or records.
The license reserved by Public Agency shall continue for a period of fifty years from the date of execution•of this Agreement,unless extended by
operation of law or otherwise.
23. Indemnification. Consultant shall defend,indemnify,save and hold harmless Public Agency,Contra Costa County,City of Antioch,City of Clayton,
City of Concord,Town of Danville, City of EI Cerrito, City of Hercules, City of Lafayette,City of Martinez,Town of Moraga,City of Orinda,City of
Pinole,City of Pleasant Hill, City of Richmond,City of San Pablo,City of San Ramon,City of Walnut Creek,itsftheir governing bodies,officers and
employees from any and all claims,costs and liability for any damages, injury or death arising directly or indirectly from,or connected with,the
services provided hereunder and due to,or claimed or alleged to be due to,negligence or willful misconduct of Consultant,its officers,employees,
agents,sub-consultants,or any.person under its direction or control,save and except claims or litigation arising through the sole negligence or sole
willful misconduct of Public Agency,and will make good to and reimburse the indemnitees for any expenditures,including reasonable attorney's fees,
the indemnitees may make by reason of such matters and,if requested by any of the indemnitees,will defend any such suits at the sole cost and
expense of Consultant.
24. Heirs.Successors and Assigns. Except as provided otherwise in Section 20 above,this Agreement shall inure to the benefit of and bind the heirs,
successors,executors,personal representatives and assigns of the parties.
25. Public Endorsements. Contractor shall not in its capacity as a contractor with Public Agency publicly endorse or oppose the use of any particular
brand name or commercial product without the prior approval of the Public Agency's governing board. In its Public Agency Contractor capacity,
Contractor shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-
established and widely-accepted scientific basis for such claims or without the prior approval of the Public Agency's governing board. In its Public
Agency contractor capacity,Contractor shall not participate or appear in any commercially-produced advertisements designed to promote a particular
brand name or commercial product,even if Contractor is not publicly endorsing a product,as long as the Contractor's presence in the advertisement
can reasonably be interpreted as an endorsement of the product by or on behalf of Public Agency. Notwithstanding the foregoing,Contractor may
express its views on products to other contractors,the Public Agency's governing board,its officers,or others who may be authorized by the Public
Agency's governing board or by law to receive such views.
26. Project Personnel. In performing the services under this Agreement,Consultant shall use the personnel listed in Appendix C,attached hereto and
made a part hereof by this reference. Changes in project personnel may only be made with Public Agency's written consent,and Consultant shall
notify Public Agency in writing at least thirty(30)days in advance of any proposed change. Any person proposed as a replacement shall possess
training,experience and credentials comparable to those of the person being replaced.
Attachments:Appendix A,Appendix B,Appendix C
Form approved by County Counsei(8193)
g:\F LDCTL\N PDES\CO NTRACT\C H2MCSA2.gen
APPENDIX A
YEAR 2 SCOPE OF SERVICES
COSTING ASSUMPTIONS
CH2M HILL will provide support services to the Contra Costa Clean Water Program
(CCCWP) to develop and implement Public Education and Industrial Outreach activities.
CH2M HILL will provide services described in this scope of work through the end of
Fiscal Year, June 30, 1996.
Task 1: Communications Plan
Develop an approach for and place broadcast public service announcements (PSAs) and
print copy with media covering Contra Costa County. Coordinate placement with the Bay
Area Stormwater Management Agencies Association (BASMAA) media campaign and
local activities to maximize impact. A PSA plan will be developed for Program manager
and PEIO Committee approval prior to implementation. The plan will primarily use
previously developed materials, e.g., PSAs, brochures. Print material/copy will be
developed as appropriate for publicizing CCCWP activities. Quarterly placement activity
status reports are included.
Task 2: Outdoor Advertising
Develop and implement an outdoor advertising campaign using billboards, BART and bus
posters as appropriate to achieve greatest coverage and frequency. Coordinate placement
with the BASMAA media campaign and local activities to maximize impact; spring
placement is anticipated. This budget includes media plan development, use of one of the
existing concepts ("The Bay and Delta are Dying...", or "1-800 NO DUMPING") with
production of the appropriate sizes/quantities, and media placement. The estimate includes
two advertising agency meetings with Staff/Committee.
Task 3: Local Cable Advertising
Develop and implement a local cable television advertising schedule using existing :30
spots. Coordinate placement with the BASMAA media campaign and local activities to
maximize impact; spring placement is anticipated. This budget includes media plan
development, purchase of airtime and a placement status report following completion of
schedule.
Task 4: Flyers
Consultant will provide reprints of existing collateral materials or develop and produce
new collateral as budget allows.
A-1
Task 5: Point of Purchase (POP)
Consultant will conduct a spot check of `94/`95 participating retailers to guide future
efforts and arrange for display pickup for storage at CCCWP. Consultant will reprint
existing motor oil POP displays as needed to supply retail locations in the spring. CH2M
HILL will assist CCCWP identify a new retail segment and design appropriate POP to
encourage proper use and disposal of household pollutants. This new POP will be
produced and distributed in the following budget year.
Task 6: Homeowner Packet
Consultant will design a packet targeted to new homeowners that describes the
stormwater issue and steps homeowners can take to protect water quality in their
community. Consultant will develop funding from a partner such as a realty company or
builder to produce and distribute the package to new homeowners.
Task 7: Community Action Activities
The CH2M HILL team will develop a master "How To" manual for municipalities to
encourage and guide municipal efforts to conduct outreach to and coordinate development
of activities that enhance local education efforts, watershed protection and waterbody
cleanup consistent with CCCWP goals. Consultant will provide a camera-ready to
Program for CCCWP production.
Task 8: Database
CH2M HILL will work with Program staff to identify enhancements to the existing
database. The scope of this task could include updating the database, integrating the
database into an Oracle environment, and/or data entry to support the countywide
commercial inspection program. The database is designed to support industrial (NPDES)
and commercial business inspection and compliance efforts countywide.
Task 9: Commercial Workshops
CH2M HILL will develop workshops that target a defined commercial business
segment(s). Consultant will create workshop concept, invite attendees, create workshop
materials and conduct workshops. The purpose of the workshops is to educate and enroll
commercial businesses in the best management practices that can be implemented to
reduce pollutant contribution to waterbodies.
Task 10: Public Opinion Survey
Consultant will conduct the third annual telephone survey of a representative segment of
the county population. The survey will measure public awareness of the stormwater issue
and willingness to practice measures that reduce pollutant loads to waterways. Results will
be presented to the PEIO and Management Committees for the current year and
comparison to prior years' results.
A-2
Task 11: Coordination Meetings
Project manager to attend selected meetings with designated agencies such as the
consortium spearheading the Delta Science Center. Project manager will look for
opportunities to extend resources and avoid duplication of effort. Regular reports of
meetings attended will be provided to Staff and PEIO Committee.
Task 12: Management/PEIO Meetings
Consultant will prepare for and attend up to 24 meetings of the PEIO and Management
Committees. Project Manager will continue to coordinate agenda with Program staff and
prepare meeting minutes for PEIO meetings.
Task 13: Grant Development
CH2M HILL will work with Program staff to identify and develop grant opportunities.
Consultant will prepare and submit grant applications with Program input as the budget
allows.
Task 14: Industrial Workshops
CH2M HILL will develop workshops that target industries required to file an NOI and
develop a SWPPP. Consultant will create workshop concept, invite attendees, create
workshop materials and conduct workshops. The purpose of-the workshops is to achieve
compliance with the State General Permit by educating and supporting industries in filing
an NOI and developing and implementing a SWPPP.
Task 15: Implementation Plan/Annual Report
Consultant will update the Implementation Plan (Table 6-1) based on input from Staff,
municipalities and feedback from tasks (Years One through Three) for Year Four.
Consultant will also provide components of the Annual Report as appropriate.
Task 16: Project Management
C112M HILL will prepare monthly status reports and invoices for submittal to the
Program Manager. Subcontracts will be established with each team participant. Project
Manager will coordinate efforts of all task leaders to support development and delivery of
each task to CCCWP. Regular communication with each subconsultant and Program
Manager will be maintained.
r
3\C\YRSCPA\5.25.95
A-3
CONTRA COSTA CLEAN WATER PROGRAM
Task 1--Communications Plan Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 1 145 145
Smeeth E4 CH2M HILL Task Leader 2 104 208
Regos E1 CH2M HILL Task Leader 1 57 57
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 45 80 3,600
Total Labor 30 4,010
Expenses 5,990
Service Center 200
Travel 93
Miscellaneous 591
Outside Services 0
Communications 4 6
Merritt Smith Outside Services 5,100
Total Task Cost $10,000
Task 2--Outdoor Advertising Labor
Name' Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 2 104 208
Regos El C142M HILL Task Leader 2 57 114
Merritt-Smith Merritt Smith Principal-Proj.Mngr. 19 80 1,520
Monte MSN Principal 16 85 1,360
Sandy MSN Principal 40 125 5,000
Total Labor 79 8,202
Expenses 13,798
CH2M HILL Service Center 200
Travel 154
Miscellaneous 1,938
Outside Services 0
Communications 4 6
MSN Production/Placement 11,500
Total Task Cost $22,000
A-4
CONTRA COSTA CLEAN WATER PROGRAM
Task 3--Local Cable Advertising Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 2 104 208
Regos E 1 CH2M HILL Task Leader 1 57 57
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 10 80 800
Sandy MSN Principal 40 125 5,000
Monte MSN Principal 16 85 1,360
Total Labor 69 7,425
Expenses 12,575
Service Center 214
Travel 200
Miscellaneous 1,756
Outside Services 0
Communications 3 5
MSN Production/Placement 10,400
Total Task Cost $20,000
Task 4--Flyers Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 3 104 312
Regos E1 CH2M HILL Task Leader 8 57 456
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 9 80 720
Nakano Imtech Principal 20 83 1,660
Total Labor 40 3,148
Expenses 6,852
Service Center 162
Travel 165
Miscellaneous 808
_ Outside Services 0
Communications 11 17
Imtech Production, 5,700
Total Taslc Cost $10,000
A-5
CONTRA COSTA CLEAN WATER PROGRAM
Task 5-Point of Purchase Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 C142M HILL Task Leader 2 104 208
Regos El CH2M HILL Task Leader 2 57 114
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 80 80 6,400
Nakano Imtech Principal 25 83 2,075
Total Labor 109 8,797
Expenses 11,203
CH2M HILL Service Center 184
Travel 100
Miscellaneous 1,763
Outside Services 0
Communications 4 6
Imtech Production 9,150
Total Task Cost $20,000
Task 6--Homeowner Packet Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 4 104 416
Regos E1 CH2M HILL Task Leader 8 57 456
Office OF CH2M HILL Office 2 48 96
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 8 80 640
Nakano Imtech Principal 28 83 2,324
Total Labor 50 3,932
Expenses 1,068
Service Center 101
Travel 100
Miscellaneous 346
Outside Services 0
Communications 14 21
Imtech Production 500
Total Task Cost $5,000
A-6
CONTRA COSTA CLEAN WATER PROGRAM
Task 7— Community Action Activity Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 2 145 290
Smeeth E4 CH2M HILL Task Leader 9 104 936
Regos E1 CH2M HILL Task Leader 25 57 1,425
Office OF CH2M HILL Project Assistant 15 48 720
Graphics T3 CH2M HILL Graphic Artist 12 66 792
Merritt-Smith Merritt Smith Principal-Prof. Mngr. 10 80 800
Total Labor 20 4,963
Expenses 1,037
Service Center 252
Travel 240
Miscellaneous 203
Outside Services 300
Communications 28 42
Total Task Cost $6,000
Task 8—Database Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 2 145 290
Smeeth E4 CH2M HILL Task Leader 2 104 208
Gardiner E4 CH2M HILL Project Engineer 22 102 2,244
Office OF CH2M HILL Project Assistant 6 48 288
Merritt-Smith Merritt Smith Principal-Prof. Mngr. 8 80 640
Total Labor 38 3,380
Expenses 1,620
Service Center 297
Travel 220
Miscellaneous 64
Outside Services 1,000
Communications 26 39
Total Task Cost $5,000
A-7
CONTRA COSTA CLEAN WATER PROGRAM
Task 9--Commercial Workshops Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL ' Project Administrator 6 145 870
Smeeth E4 CH2M HILL Task Leader 4 104 416
Gardiner E4 CH2M HILL Project Engineer 142 102 14,484
Office OF CH2M HILL Project Assistant 40 48 1,920
Graphics T3 CH2M HILL Graphic Artist 43 66 2,838
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 9 80 720
Total Labor 244 21,248
Expenses 3,752
Service Center 1,150
Travel 223
Miscellaneous 151
Outside Services 2,000
Communications 152 228
Total Task Cost $25,000
Task 10—Public Opinion Suneli Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 4 104 416
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 88 80 7,040
Total Labor 92 7,456
Expenses 14,544
Service Center 294
Travel 100
Miscellaneous 1,344
Outside Services 0
Communications 4 6
Merritt Smith Expense 12,800
Total Task Cost $22,000
A-8
CONTRA COSTA CLEAN WATER PROGRAM
Task 11--Coordination Meetings Labor
Name Grade Firm Title Hours Rate Cost
Smeeth E4 CH2M HILL Task Leader 5 104 520
Regos E1 CH2M HILL Task Leader 5 57 285
Office OF CH2M HILL Project Assistant 2 48 96
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 31 80 2,480
Total Labor 43 3,381
Expenses 619
Service Center 200
Travel 146
Miscellaneous 256
Outside Services 0
Communications 11 17
Total Task Cost $4,000
Task 12--Management/PEIO Meetings Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 24 145 3,480
Smeeth E4 CH2M HILL Task Leader 80 104 8,320
Regos E1 CH2M HILL Task Leader 70 57 3,990
Office OF CH2M HILL Project Assistant 24 48 1,152
Graphics T3 CH2M HILL Graphic Artist 16 66 1,056
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 195 80 15,600
Total Labor 409 33,598
Expenses 4,402
CH2M HILL Service Center 1,000
Travel 1,081
Miscellaneous 1,560
Outside Services 500
Communications 174 261
Total Task Cost $38,000
A-9
CONTRA COSTA CLEAN WATER PROGRAM
Task 13—Grant Development Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 4 145 580
Smeeth E4 CH2M HILL Task Leader 22 104 2,288
Regos E1 CH2M HILL Task Leader 20 57 1,140
Office OF CH2M HILL Project Assistant 12 48 576
Graphics T3 CH2M HILL Graphic Artist 10 66 660
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 42 80 3,360
Total Labor 110 8,604
Expenses 1,396
Service Center 591
Travel 400
_ Miscellaneous 336
Outside Services 0
Communications 46 69
Total Task Cost $10,000
Task 14--Industrial Workshops Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 5 145 725
Gardiner E4 CH2M HILL Project Engineer 117 102 11,934
Office OF CH2M HILL Project Assistant 40 48 1,920
Graphics T3 CH2M HILL Graphic Artist 16 66 1,056
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 10 80 800
Total Labor 188 16,435
Expenses 3,565
CH2M HILL Service Center 1,029
Travel 273
Miscellaneous 80
Outside Services 2,000
Communications 122 183
Total Task Cost $20,000
A-10
CONTRA COSTA CLEAN WATER PROGRAM
Task 15—Implementation PlanlAnnual Report Labor
Name Grade Firm Title Hours 1995 Rate Cost
Richardson E6 CH2M HILL Project Administrator 4 145 580
Smeeth E4 CH2M HILL Task Leader 11- 104 1,144
Regos E 1 CH2M HILL Task Leader 10 57 570
Office OF CH2M HILL Project Assistant 6 48 288
Graphics T3 CH2M HILL Graphic Artist 6 66 396
Merritt-Smith Merritt Smith Principal-Proj.Mngr. 74 80 5,920
Total Labor 111 8,898
Expenses 1,102
Service Center 300
Travel 177
Miscellaneous 592
Outside Services 0
Communications 22 33
Total Task Cost $10,000
Task 16 Project Management Labor
Name Grade Firm Title Hours Rate Cost
Richardson E6 CH2M HILL Project Administrator 16 145 2,320
Ingles E6 CH2M HILL Asst. Project Mngr. 36 127 4,572
Smeeth E4 CH2M HILL Task Leader 24 104 2,496
Office OF CH2M HILL Project Assistant 14 48 672
Merritt-Smith Merritt Smith Principal-Proj. Mngr. 212 80 16,960
Total Labor 302 27,020
Expenses 2,980
Service Center 500
Travel 592
Miscellaneous 1,696
Outside Services 0
Communications 128 192
Total Task Cost $30,000
A-11
CONTRA COSTA CLEAN WATER PROGRAM
Summary Table
CH2M HILL
Labor $83,718
Expenses
Service Center $6,674
Travel $4,264
Miscellaneous $13,484
Outside Services $5,800
Communications $1,130
Total CH2M HILL Cost $115,070
%of Total
Firm Totals Total Contract DBE Type
CH2M HILL* $115,070 45% Prime
Merritt Smith Consulting $85,900 33% Woman
Imtech $21,410 8% Minority
Monte Sandy & Needham $34,620 13% Woman
Project Totals $257,000 1 100%
Total DBE 55%
*CH2M HILL total includes 10%markup on each of the three subconsultants.
A-12
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Appendix B
Salary Rates, Expenses and Payment Terms
CH2M HILL LABOR
CH2M HILL staff will be billed at actual salary rate times a 3.00 multiplier according to the
following rate scale. Rates will increase in January 1996 by approximately 3.5 percent. The
following tasks will take place in both 1995 and 1996: Communications Plan, Flyers, Point of
Purchase, Homeowner Packet, Coordination Meetings, Management/PEIO Committee Meetings,
Grant Development and Project Management.
1995 Rate
Professional Level Low Average High
Engineer 0 $36.68 $ 53.80 $ 70.91
Engineer 1 46.44 65.33 84.21
Engineer 2 54.48 71.84 89.19
Engineer 3 57.36 79.39 101.42
Engineer 4 65.65 99.90 134.14
Engineer 5 78.03 117.91 157.79
Engineer 6 92.33 128.57 164.81
Technician 1 28.80 43.00 57.20
Technician 2 39.08 51.24 63.40
Technician 3 44.98 62.41 79.83
Technician 4 54.32 66.90 79.48
Technician Assistant 20.52 33.51 46.49
Office 20.96 42.79 64.61
CH2M HILL EXPENSES
Service Center
Communications charges (telephones, faxes, conference calls, mobile phones) will be billed at
$1.50 per professional hour charged.
Computer charges will be billed at $8.50/hour for routine document processing, $15.00/hour
for graphic design, and $16.50/hour for CAD/UNIX.
Other non-routine computer charges will be billed at actual cost.
Charges for film and photo processing will be billed at actual cost.
Charges for printing, reproduction, and graphics will be billed at actual cost.
SF010030943.DOC B-1
Travel
Mileage will be billed at $.30/mile for personal vehicles.
Mileage will be billed at $.50/mile for company vehicles, and $.60/mile or $37/day for trucks
and cargo vans.
Other travel charges, including parking and tolls, will be billed at actual cost.
Miscellaneous
Postage, supplies, and temporary help will be billed as actual costs.
All other expenses will be billed at actual cost.
Markup
All the abovelisted expenses will be billed with a 10 percent markup.
Subconsultants shall be billed with a 10% markup unless otherwise noted.
SUBCONSULTANTS
Merritt Smith Consulting
Labor
Merritt Smith Consulting staff will be billed at the following salary rates for 1995 and 1996.
Staff 1995 Rate 1996 Rate
Principal $75.00 $85.00
Principal $90.00 $95.00
Task Leader $55.00 $60.00
Office $45.00 $50.00
Expenses
Expenses will be billed as actual costs incurred. Any consultant services used by Merritt Smith
Consulting will have a 5% markup by CH2M HILL and 5%by Merritt Smith Consulting.
SF010030943.DOC B-2
Monte Sandy & Needham
Labor
Monte, Sandy, &Needham staff will be billed at the following salary rates:
Staff Rate
Principal $125.00
Principal $ 85.00
Expenses
Expenses will be billed as actual costs incurred.
Imtech
Labor
Imtech staff will be billed at the following salary rates:
Staff' Rate
Principal $83.00
Designer $83.00
Expenses
Expenses will be billed at actual costs incurred.
SF010030943.DOC B-3
Appendix C
Project Personnel
The following staff are the key project personnel to perform work on the Contra Costa Clean
Water Program. These personnel will not be changed without written approval of the Program.
Other support staff including word processing, clerical, graphics and editing staff will work on this
project and will be billed according to the rate schedule in Appendix B.
Name Title Firm Professional
Level
Kendal Smeeth Task Leader CH2M HILL Engineer 4
Leslie Regos Task Leader CH2M HILL Engineer 1
Bill Ingles Asst. Project Manager CH2M HILL Engineer 6
Dave Richardson Project Administrator CH2M HILL Engineer 6
Nancy Gardiner Project Engineer CH2M HILL Engineer 4
Amy Merritt-Smith Project Manager Merritt Smith Principal
Dave Smith Project Engineer Consulting Principal
Rick Maddox Task Leader Technician
Linda Grayson Office Support Office
Nancy Nakano Task Manager Imtech Principal
Robert Kung Project Staff Imtech Designer
Guy Needham Principal Monte Sandy Principal
Karen Monte Principal &Needham Principal
Diane Sandy Principal Principal
SF010013524.WP5 C-1