HomeMy WebLinkAboutMINUTES - 05021995 - 1.49 I. N�
To BOARD OF SUPERVISORS
FROM; Diane Iwasa, Animal Services Director Ckntra
April 14, 1995 Costa
DATE: CNJ/
SUBJECT: Destruction of Certain Animal Services Department Records v1�� ��J
SPECIFIC REQUESTS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. Recommended Action:
1. Authorize the Animal Services Director to destroy all records that have been
duplicated on optical disc, microfilm or microfiche, in accordance with Government
Code Section 26205.
2. Authorize the Animal Services Director to destroy any records over two (2) years old
which in the judgment of the Animal Services Director are no longer necessary or
required for county purposes, in accordance with Government Code Section 26202.
II. Financial Impact:
The retention of unnecessary records will result in the expenditure of funds for storage
that are needed to finance other aspects of the Departments operations.
III. Background:
The Animal Services Department generates approximately 100,000 records of various
types each year. The Department has been transferring these records to optical disc.
The original records are therefore redundant and may be destroyed as authorized by
Government Code Section 26205.
Certain older records that have not been preserved on optical disc are no longer
necessary for the conduct of the Departments business and may therefore be
destroyed as authorized by Government Code Section 26202.
IV. Consequences of Negative Action:
The Department no longer has room to store unnecessary paperwork. Increased staff
time is required to file, move, and work around these unnecessary records. Not
destroying these old and or redundant records will result in the expenditure of funds
needed for other purposes and will decrease the efficiency of the Department.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE:
RECOMMENDATION OF COUNTY AUMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S
ACTION OF BOARD ON tIFPROVED AS RECOMMENOED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT _ _ AND CORRECT COPY OF AN ACTION TAKEN
AYES: _ , NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT;_ ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact:
cc'AniATTESTED ► 1 1 -�-�95
cc:Animal Services -
PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382/7-83 - -