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HomeMy WebLinkAboutMINUTES - 05231995 - 1.48 TO: BOARD OF SUPERVISORS Contra FROM: Mark Finucane, Health Services Director Costa DATE: May 11, 1995 County SUBJECT: Approval of Agreement #28-531-3 with the County of Alameda SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Agreement #28-531-3 with the County of Alameda, in the amount of $529, 732 , for the period from July 1, 1995 through March 31, 1996, to enhance comprehensive services to Contra Costa County residents with HIV Disease and their families. II. FINANCIAL IMPACT: Approval of this agreement will result in $529,732 of Supplemental Grant funds from the County of Alameda, as the Grantee of federal funds under the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act, Title I, for FY 1995-96. No County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On March 28, 1995, the Board of Supervisors approved Agreement #28- 531-2 with, the County of Alameda, as the Grantee of federal Ryan White CARE Act, Title I Supplemental Grant funds, for development, organization, coordination, and operation of more effective and cost efficient systems for the delivery of essential services to Contra Costa County residents with HIV Disease and their families. Approval of Agreement #28-531-3 will continue funding for these services through March 31, 1996. The Board Chair should sign eight copies of the agreement. Seven signed copies of the agreement and four certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the County of Alameda. CONTINUED ON ATTACHMENT: YES SIGNATURE: IG'I •`. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON 9 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) cc: Health Services (Contracts) ATTESTED County of Alameda Phil Batchelor, erk of the Board of Supurvi m ad County AdmilliWatU M382/7-83 BY , DEPUTY ' 9 28 ®,52.8 0 6 FISCAL AGENT AGREEMENT l This Agreement, made and entered in this day of , 19______, by and between the County of Alameda and the County of Contra Costa. WHEREAS, the Ryan White Comprehensive AIDS Resources Emergency Act of 1990(hereinafter referred 'to as the "Act")was enacted into federal law for the purpose of providing emergency assistance to localities that are disproportionately affected by the Human Immunodeficiency Virus epidemic and to provide financial assistance for the development, organization, coordination and operation of more effective and cost efficient systems for the delivery of essential services to individuals and families with HIV diseases, and; WHEREAS, the Secretary of the United States Department of Health and Human Services,acting through the Health Resources and Services Administration, has awarded $ 2,321,637 'to the Oakland Eligible Metropolitan Area in accordance with the provisions of the HIV Emergency Relief Formula Grant Program of the Act,to be disbursed over the period of April 01, 1995 through January 31, 1996 to provide essential services, and; ' WHEREAS, the grant is directed to the President of the Alameda County Board of Supervisors as the chief elected official of the urban county that administers the public health agency that provides outpatient and ambulatory services to the greatest number of people with HIV/AIDS, and; WHEREAS, the President of the Alameda County Board of Supervisors shall establish through intergovernmental agreements with the chief elected officials of the qualifying political subdivisions and administrative mechanism to allocate funds and services; and WHEREAS, both the Health Resources and Services Administration and the Alameda/Contra Costa HIV Planning Council stipulate that 29 percent of the funds awarded to the Oakland Eligible Metropolitan Area be allocated to Contra Costa County and,further, that Contra Costa County has been allocated $ 471,292 from the period of July 01, 1995 through January 31, 1996 . NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. The County of Contra Costa shall: A. Provide for the delivery of essential services to individuals and families with HIV disease,as set forth in Exhibit A; and B. Provide the County of Alameda quarterly invoices for services provided pursuant to this Agreement,which reflect the services provided during the preceding quarter,using the invoice format as set forth in Exhibit B. 2. The County of Alameda shall: A. Remit payment to Contra Costa County within ten (10) working days receipt of each invoice. The total amount payable to Contra Costa County shall not exceed $ 471,292 for the period of July 01, 1995 through January 31, 1996 . 3. Attached hereto and marked Exhibit A, and incorporated by reference herein, is the scope of work to be performed by the County of Contra Costa and the budget requesting AIDS funding pursuant to the Act. r 4. The County of Alameda is not liable for an exchange of money or monetary consideration under this Agreement. 5. Neither the County of Contra Costa, nor any of its employees shall by virtue of this Agreement be an employee of the County of Alameda for any purpose whatsoever,nor shall it or they be entitled to any of the rights, privileges or benefits of Alameda County employees. The County of Contra Costa shall be deemed at all times an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by the terms of this Agreement. The County of Contra Costa assumes exclusively the responsibility for its actions and those of its employees as they relate to the services to be provided during the course and scope of their employment. 6. The County of Contra Costa shall provide workers'compensation at its own cost and expense and neither the County of Contra Costa nor its carrier shall be entitled to recover any costs, settlements, or expenses of workers' compensation claims arising out of this contract. 7. The County of Contra Costa shall at all times during the term of this Agreement maintain in force those insurance policies and bonds as designated in the attached Exhibit C and will comply with all those requirements. 8. The County of Contra Costa agrees to defend at its sole expense,indemnify,and hold harmless the County of Alameda, its officers, employees and agents, from any liability in addition to any and all acts, claims, omissions,and losses by whomever asserted arising out of the acts or omissions of the County of Contra Costa in performance of the scope of work except those arising by reason of the sole negligence of the County of Alameda, its officers, employees or agents. The County of Alameda agrees to defend at its sole expense,indemnify,and hold harmless the County of Contra Costa, its officers, employees and agents, from any liability in addition to any and all acts, claims, omissions,and losses by whomever asserted arising out of the acts or omissions of the County of Alameda in performance of the scope of work except those arising by reason of the sole negligence of the County of Contra Costa, its officers, employees or agents. 9. The County of Contra Costa shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies. All services performed by the County of Contra Costa must be in accordance with these laws,ordinances,codes and regulations. Contractor shall indemnify and save the County of Alameda harmless from any and all liability, fines, penalties and consequences from any noncompliance or violations of such laws, ordinances codes and regulations. 10. Until the expiration of five years after the furnishing of any services pursuant to this Agreement, the County of Contra Costa shall make available,upon written request,to the federal and/or state government or any of their duly authorized representatives, this Agreement, and such books, documents and records of the County of Contra Costa that are necessary to certify the nature and extent of.the effect of the reasonable cost.of services. This paragraph shall be of no force and effect when and if it isnot required by law. 11. Nothing contained in this Agreement shall be construed to permit assignment or transfer by the County of.Contra Costa of any rights under this Agreement and such assignment or transfer is expressly prohibited and void. 12. This Agreement may be altered, changed or amended only by mutual agreement of the parties, and any alterations, changes or amendments shall be in writing and signed by the signatories of this Agreement or their successors in office. 1 .TO;' BOARD OF SUPERVISORS . Contra. FROM: Mark Finucane, Health Services Director Costa DATE: May 11, 1995 County SUBJECT: Approval of Agreement #28-531-3 with the County of Alameda SPECIFIC REQUESTS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Agreement #28-531-3 with the County of Alameda, in the amount of $529,732, for the period from July 1, 1995 through March 31, 1996,. to enhance comprehensive services to Contra Costa County residents with HIV Disease and their families. II. FINANCIAL IMPACT: Approval of this agreement will result in $529,732 of Supplemental Grant funds from the County of Alameda, as the Grantee of federal funds under the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act, Title I, for FY 1995-96. No County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On March 28, 1995, the Board of Supervisors approved Agreement #28- 531-2 with the County of Alameda, as the Grantee of federal Ryan White CARE Act, Title I Supplemental Grant funds, for development, organization, coordination, and operation of more effective and cost efficient systems for the delivery of essential services to Contra Costa County residents with HIV Disease and their families. Approval of Agreement #28-531-3 will continue funding for these services through March 31, 1996. The Board Chair should sign eight copies of the agreement. Seven signed copies of the agreement and four certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the County of Alameda. CONTINUED ON ATTACHMENT: YES SIGNATURE: IG, RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON Z7, C1 q APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CER i IFY :"HAT-THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN- AC:TION TAKEN ABSENT: ABSTAIN: AND ENTERED-'ON THE-MINUTFS,OF THE BOARD OF SUPERV12 ORS ON THE .DAT`"r'. SHOWN. Contact: Wendel Brunner, M.D. (313-6712) cc: Health Services (Contracts) ATTESTED = � ! County of Alameda .'hi! batchelor; erk of the Board of V.SMpoCQW ty,4fo1115 aW M382/7-63 BY DEPUTY q9 COUNTY OF ALAMEDA COUNTY OF CONTRA COSTA BY BY t President, Board of Supervisors President, Board of S ervisors. AUG 1 5X995 995 Date Date APPROVED AS TO FORM: KELVIN H. BOOTY,JR, COUNTY COUNSEL COUNT .OF ALAMEDA COUNTY OF CONTRA COSTA BY BY Deputy County Counsel Date Date I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on 8/15/95 : and that a copy has been delivered to the President as provided by Government Code Section 25103. ATTEST: Date: 8/22/95 DARLENE J.BLOOM,Acting Clerk of the Board of Supervisors,County of Alameda,State of California O F 41,4 0 u r , �40FOPN� By EXHIBIT A Contra Costa County Formula Grant Budget and Service Priorities Scope of Work/Activities July 1, 1995 - January 31, 1996 I. Home Health Care To provide professional and paraprofessional care to people with disabling HIV to allow people to remain in their home or to receive hospice services and avoid unnecessary hospitalizations and to provide training and support for non- medical home care providers. Professional care includes home IV therapies for those people with HIV who are unable to self-administer IV therapies at home and who are unable to receive clinic-based care: $49,583 The maximum allowable for home health care services is: $49,583 11. Support Services A. Food To provide nutritious, culturally appropriate food to financially eligible people with HIV in Contra Costa County! $78,692 B. Case Management ' To provide HIV case management services in Contra Costa County: $40,833. C. Client Advocacy To provide client advocacy and social work services to HIV-infected clients in Contra Costa County and to provide client intake, crisis intervention and referrals for medical and support services: $134,286 D. Housing To provide housing advocacy to people with HIV throughout Contra Costa County and to provide rental assistance to financially eligible people with HIV in Contra Costa County: $68,364 The maximum allowable for support services is: $322,175 Ill. Services Planning, Coordination and Evaluation To develop and implement ongoing needs assessments and to provide planning and evaluation support to enable collaboration and coordination of HIV care and treatment services. To provide technical assistance to community agencies in the development and provision of services: $75,969 The maximum allowable for planning, coordination and evaluation is: $75,969 IV. Administration To administer grant funds and ensure contract compliance: $23,565 The maximum allowable for administration is: $23,565 TOTAL APPROVED BUDGET: $471,292 EXHIBIT B ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY OFFICE OF AIDS ADMINISTRATION QUARTERLY INVOICE Period: through Contractor: Contra Costa County. Contract No.: Check Payable to: Date: - Contra Costa County Public Health Accounting Address: Public Health Accounting 20 Allen Street Martinez, CA 94553 Attn:, Maria Sanguindel Service Approved 'Budget Current Period Billed to Unexpended 7/1,/95-1/31/96 Date Balance Home Health Care $49,583 Support Services $322,175 Services Planning, Coord & Evaluation 575,969 Administration $23,565 TOTAL BUDGET $471,292 Net Amount Payable.by:Alameda County: certify that the information contained'herein is true and correct in all respects and in accordance with the terms and conditions of this contract and the financial records of this organization. Signature & Title of Authorized Agent Date Approved for Payment: Contracts Mgmnt. Director/Program Manager Date RW-F.Inv.