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Home My WebLink AboutMINUTES - 05161995 - FHS1 TO: BOARD OF SUPERVISORS F&HS-01 Contra `rROM: FAMILY AND HUMAN SERVICES COMMITTEE Costa z; ;$ County DATE. May 8, 1995 STATUS REPORT ON THE FORMAT AND CONTENT OF A CHILDREN AND FAMILY SUBJECT: SERVICES PROGRAM BUDGET SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . ACCEPT the attached report from the County Administrator's Office and APPROVE the format and content of the proposed Children and Family Services Program Budget as contained in the attached report. 2 . REMOVE this item as a referral to the Family and Human Services Committee. BACKGROUND: On April 4 , 1995 the Board of Supervisors approved a report from our Committee on this subject asking staff to return to our Committee on May 8, 1995 with additional details regarding the proposed content and format for a Children and Family Services Program Budget. On May 8, 1995 our Committee met with Sara Hoffman from the County Administrator' s Office. Ms . Hoffman reviewed the attached report with our Committee. This report includes both the type of information Departments are being asked to provide and the categories in which they are being to sort the services which are being provided. In addition, this report outlines the types of information our contract agencies are being asked to provide. Ms . Hoffman hopes that this information will all be available in time for the budget hearings which will begin on June 7, 1995 . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAWJSM�ITH APPROVE /OTHER SIGNATURE s : ARK DeSAULNIER ACTION OF BOARD ON May 16 , 1995 ffAPPROVED AS RECOMMENDED X OTHER X IT IS BY THE BOARD ORDERED that Recommendation No. 1 is APPROVED; IT IS FURTHER ORDERED BY THE BOARD that Recommendation No. 2 is DELETED, keeping this item on referral to "the Family and Human Services Committee. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE �—UNANIMOUS(ABSENT --------"- ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED May 16, 1995 Contact: CLERK OF THE BOARD OF cc: See Page 2 COUNTY AD ISTR ORS' 65ZN'D D Y F&HS-01 -2- Our Committee recognizes that the compilation of this data is a long-term process and we do not expect that it will be perfect in the next 30 days . We do want to begin to see whether there is any duplication or overlapping of services as well as where there are gaps in services . We are interested in seeing whether we can begin to change the system to better utilize the resources we have available and insure that the highest priorities in the community are being met to the maximum extent possible. We believe that the attached report is an excellent start in this direction and we look forward to see the final product at our budget hearings in June. cc: County Administrator Health Services Director Public Health Director Mental Health Director Substance Abuse Program Director Acting Social Service Director County Probation Officer Community Services Director Sara Hoffman, Senior Deputy County Administrator CONTRA COSTA COUNTY OFFICE OF THE COUNTY ADMINISTRATOR 651 Pine Street, 10th Floor Martinez, California 94553 Telephone: 646-1390 DATE: May 3, 1995 TO: Supervisor Mark DeSaulnier Supervisor Jeff Smith Family & Human Services Committee FROM: Sara Hoffman 4/ Senior Deputy Administrator SUBJECT: Children & Family Services Budget and Contractor's Survey The Family & Human Services Committee requested a status report on the preparation of the Children and Family Services Budget and survey of community- based organization contracts. Children and Family Services Budget Attached please,find a copy of a memo to departments requesting information for the Children and Family Services Budget, criteria to determine whether or not a program should be included and the format for the budget entry. The format is mirrored after the format for the program budget to ensure as much uniformity as possible for the Board. As directed by the FHS, the plan is to submit the Children and Family Services Budget for the June budget hearings. Community-Based Organization Contracts The FHS also requested information on the community-based organizations which provide children and family services. The survey is designed to identify the funding sources for all programs which the County supports, either partially or in whole and the relative number of clients supported by the County contract. In addition, the survey will identify the contribution of the County to the agency's total budget. A copy of the survey is attached. CONTRA COSTA COUNTY OFFICE OF THE COUNTY ADMINISTRATOR 651 Pine Street, 10th Floor Martinez, California 94553 Telephone: 646-1352 DATE: May 3, 1995 TO: FROM: Sara Hoffman Senior Deputy Administrator SUBJECT: FY 95-96 Children and Family Services Budget The Board of Supervisors has directed preparation of FY 95-96 Children and Family Services Budget as a supplement to the Program Budget. The FY 95-96 Children and Family Services Budget will provide a compilation of all programs which,provide direct services to children and their families. The Board has given priority to children and family programs and view the budget as a means of ensuring that the County's programs meet the range of children/family needs. Unlike the program budget, the Children and Family Services Budget will be organized by program category rather than department (see attached criteria and category list). Like the program budget, the format for the Children and Family Services Budget will be uniform for every program. A copy of the format is attached along with explanations of the requested information and an example. In addition, a disk with this shell document can be made available if you will contact Harriet Saunders (6-1352) and let her know what format you need. Please return a hard copy and a disk no later than Monday, May 22, 1995 to my attention. To assist you in preparing the required material, attached is your FY 94-95 Program Budget and information previously received from your department regarding children and family programs. Since both programmatic and fiscal information is required, and the FY 95-96 budget may still be in preparation, you may want to focus first on program information, then fiscal (also, in cases where the budget is estimated, program will need to give fiscal the allocation percentage). Please note that the format includes detailed information on how to estimate the budget. Please call me or Nina Goldman (6-4154) if you have any questions or concerns regarding this request. Children and Family Services Budget Criteria and Categories Criteria The following criteria should be used to determine whether or not a program should be listed in the Children and Family Services Budget. 1. Program is a direct service program, prevention or early intervention; and 2. Eligibility for the program is age 21 or younger or 3. Eligibility for the program is parent/guardian/caregiver of children or youth under the age of 21. DO NOT INCLUDE ADULT PROGRAMS WHERE ELIGIBILITY HAS NO RELATIONSHIP TO THE STATUS OF THE ADULT AS PARENT/ CAREGIVER. (Example: include health care for pregnant women and for AFDC recipients but not medically indigent adults) If you have any questions, concerning whether or not a program should be included, please call. Categories The Children and Family Services Budget will group all programs into the following categories. Examples of programs are listed under each category. 1. Family Support/Parenting Skills Examples: Family Preservation Child Care/Head Start Family Maintenance Family Reunification Cooperative Extension Independent Living Skills Refugee Social Adjustment 2. Economic Support/Self-Sufficiency Examples: Income Maintenance DA Family Support Job Creation Job Training/Education Literacy/ESL 3. Food and Shelter Examples: Food Stamps/Food Distribution Public Housing/Section 8 Shelters/Transitional Housing Housing Rehab/Affordable Housing WIC 4. Alternative Homes for Children Examples: Adoptions Foster Care - FG, GA, SSED, Probation Placement Permanent Placement State Mental Hospital, IMDs, Local Institutions/Hospitals 5. Medical Care Examples: Children's Hospital/Clinic Care Pre and Post-natal Hospital/Clinic Care CCHP -AFDC Public Health - Clinical Services 6. Other Health Services Examples: Mental Health Out-of-Home Residential Care/Treatment/Outreach George Miller Centers Drug Abuse Prevention, Intervention, Treatment Alcohol Abuse Prevention, Intervention, Treatment' Public Health Grants - MCAH, CHDP, School Dental, EPSDT, Black Infant Health, High Risk Infant , t .. 7. Safety/Justice Examples: Emergency Response - CWS Child Abuse Prevention Violence Prevention, Conflict Resolution Juvenile Hall/Byrons Boys Ranch Juvenile Probation Public Defender/ADO - Juvenile District Attorney - Juvenile County Counsel - Juvenile 8. Other Children/Family Services Examples: Recreation Information & Referral Service Integration Library FORMAT - CHILDREN/FAMILY BUDGET Program Category: (see attached list for categories) Program Name: Department - Division, if applicable: Description: (include program description and geographic service area) No. of Clients: (estimated average/month for FY 94-95) Outcome Indicators: (measures of program success, if available) Level of Discretion: (from program budget) Program Budget Reference: (Department/division and program name from Program Budget-may be the same as Children/Family Budget program name) Gross Expenditures: (for the children/family portion of the program) Financing: (for the children/family portion of the program) Net County Cost: (for the children/family portion of the program) Funding Sources: (for the children/family portion of the program) Budget Basis: % (Percentage of program funds that serve children and family as defined by criteria; 100% would indicate that the entire program serves children and families. This is NOT percentage of clients served, but of dollars spent.) Estimated (If the children/family portion of program is based on estimates of the relative number of children/family clients.) Actual (If it is based on hard data.) CONTRA COSTA COUNTY CONTRACTOR SURVEY Agency Name: Address: Contact Name: Title: Contact Phone: Fax: Briefly describe scope and geographic service areas of programs provided by your agency: FY 94-95 Budget Total: FY 94-95 Revenue by Source: Contra Costa County $ Please attach a copy of your agency's latest audited financial statement. Return by 5/22/95 to: Sara Hoffman, Senior Deputy Administrator, Contra Costa County, 651 Pine St., 10th Flr., Martinez, CA 94553 or FAX to 646-1353. SAMPLE - CHILDREN/FAMILY SERVICES BUDGET Program Category: Other Health Care Program Name: State Mental Health Care Department - Division, if applicable: Health Services - Mental Health Description: Long term, psychiatric inpatient care at Napa, Patton and Camarillo State Hospitals for adolescents and children who require structured treatment and are too severely mentally disabled to be handled in a less restrictive setting. No. of Clients: 5/month Outcome Indicators: Percentage of clients transferred to less restrictive settings. Level of Discretion: Very Limited Program Budget Reference: Mental Health - State Mental Hospital Care Gross Expenditures: $2,016,000 Financing: -0- Net County Cost: $2,016,000 Funding Sources: Realignment and County General Fund Budget Basis: 40% Program budget - Estimated. For each of your services/programs which the County supports financially in whole or in part: Agency Name Name of Service/Program 1. Briefly describe service/program (type, length, etc.), its client population and geographic service area. 2. Average number of clients served per month, FY 94-95. 3. List FY 94-95 revenue sources for the program and annual contribution. Contra Costa County $ City of $ City of $ State of California $ Federal Government $ Donations $ Other (list): 4. For each funding source, please provide the following information (additional forms on attached page): ■ Contracting Agency/County Dept.. Contract # (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- ■ Contracting Agency/County Dept. Contract# (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- ■ Contracting Agency/County Dept. Contract # (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- Contracting Agency/County Dept. Contract# (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- ■ Contracting Agency/County Dept. Contract# (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- Contracting Agency/County Dept. Contract# (if available) Contract Term Contract amount Average No.of Clients served/mo ---------------------------------- Contracting Agency/County Dept. Contract# (if available) Contract Term Contract amount Average No.of Clients served/mo