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WHEN RECORDED, RETURN File: 250-8814/C. 1. 1
TO CLERK, BOARD OF RECORDED AT REQUEST OF OWNER
SUPERVISORS at o'clock
Contra Costa County Recorder
Stephen L. Weir, County Recorder
Fee $Official
BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA
In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE
Notice of Completion of Contract with ) and NOTICE OF COMPLETION
West Bay Builders, Inc. ) (C.C. §3086 , 3093)
Budget Line Item No. 4427-4380 ) RESOLUTION NO. 95/217
Authorization No. 0928-WH380B j
The Board of Supervisors, RESOLVES THAT:
The County of Contra Costa on April 19, 1994, contracted with West
Bay Builders, Inc. for General Services Department Service Center,
2467 Waterbird Way, Martinez, Budget Line Item No. 4427-4380,
Authorization No. 0928-WH380B, with The Continental Insurance Company
as surety, for work to be performed on the grounds of the County; and
The Director of General Services reports that said work has been
inspected and complies with the approved plans and specifications,
and recommends its acceptance as complete as of May 16, 1995; and
recommends extending the contract completion time by 33 calendar days
from November 21, 1994 to December 24, 1994; and recommends assessing
liquidated damages pursuant to Sections 1 and 5 of the contract for
the period from December 24, 1994 to January 17, 1995, the date on
which the County took possession of the Service Center and began to
use it for its intended purpose, in the amount of $12,000.00; and
recommends waiving liquidated damages between January 17, 1995 and
May 16, 1995, the date on which the Board accepted the contract as
complete; and recommends the withholding of $48,500 . 00 pursuant to a
letter dated May 3, 1995;
Therefore, said work is accepted as recommended above, and the Clerk
shall file with the County Recorder a copy of this Resolution and
Notice as a Notice of Completion for said contract; and the Auditor-
Controller is directed to withhold $12,000 . 00 from the final payment
as liquidated damages; and. the Director of General Services is
directed to withhold monies otherwise due pursuant to the letter
dated May 3, 1995.
PASSED BY THE BOARD on May 16, 1995, by the following vote:
AYES: Sueprvisors Rogers, Smith, DeSaulnier, Bishop
NOES: None
ABSENT: Sueprvisor Torlakson
CERTIFICATION and VERIFICATION
I certify that the foregoing is a true and correct copy of a
resolution and acceptance duly adopted and entered on the minutes of
this Board's meeting on the above date. I declare under penalty of
perjury that the foregoing is true and correct.
Dated: '-' 6. 1 q q 5' Phil Batchelor, Clerk of the
at Martinez, C lifo nia. Board of Supervisors and
County Administrator
BY
Originator: General Services Department - ArclYitectural Division
cc: General Services Department - Architectural Division
Accounting
County Administrator's Office (Via A.D. )
Auditor-Controller (Via A.D. )
Consultant (Via A.D. )
Contractor (Via A.D. )
County Recorder
25014B04 . 18A
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GENERAL SERVICES DEPARTMENT Barton J. Gilbert
C o' n- t rc,� Director of General Services
Costa Architectural Division Robert D.Hill
Lease Management Division Supervising Architect
County 1220 Morello Avenue,Suite 100 (510)313-7200
Martinez, California 94553-4711 W.Alan Pfeiffer
se c Lease Manager
(510)313-7250
FAX (510)313-7299
May 3, 1995
oa ------UN In reply refer to:
250-8814/C.1.1
WEST BAY BUILDERS
PO BOX 3474
SAN RAFAEL CA 94912-3474
SUBJECT: GENERAL SERVICES DEPARTMENT SERVICE CENTER, 2467 WATERBIRD WAY, MARTINEZ
(WH380B); Withhold Agreement and Acceptance of Contract
Before we recommend to the County Board of Supervisors that they accept the Contract
for the subject project as complete, we must have your concurrence with the
following:
The County may withhold from monies otherwise due, the. amount of $48,500.00
for materials and labor to complete the items listed on the attached "Punch
List and Withhold Summary." If any item is not satisfactorily completed by
June 16, 1995, the County may use the money withheld, in the amount
designated at the respective line item, to complete the work.
If you are in agreement with these conditions, please sign on the line provided at
the bottom of this letter and return it to us to serve as notice of your agreement.
We will need your response by May 10, 1995, in order for the Board of Supervisors to
act on acceptance of the contract at their meeting on May 16, 1995.
If you have questions or need more information, you may call me or Steve Jordan at
(510) 313-7200.
S�'ncerely,
Robert D. Hill
Supervising Architect
Attachment: Punch List and Withhold Summary, G.S.D. Service Center, 2467 Waterbird
Way, Martinez, two pages, 81x11 inches, dated April 26, 1995.
25014R05.03A
SJ:ls
cc: County Counsel: David Schmidt
General Services Department: G. S. Accounting
WEST BAY BUILDERS AGREES TO THE CONDITIONS DESCRIBED IN THIS LETTER:
(Signature) (Date)
(Printed Name and Title)
250-8814/C.10.1
April 26, 1995
"PUNCH LIST AND WITHHOLD SUMMARY"
PROJECT: GSD SERVICE CMTnM, 2467 WATERBIRD WAY, MARTINEZ; (WH380B)
WITHHOLD
AMOUNT
1. EXTERIOR ITEMS
General
1.4 Horizontal Reveal: Paint and/or stucco observed on virtually 3,000
all prefinished reveals.
Building C
1.42 Door 63: Door requires paint at top. 500
1.44 Beam protruding from structure at this location does not appear 1,000
adequately sealed.
1.46 Concrete swale west of Building C appears to have a partial 5,000
topping coat added to increase slope to drain. This material
has been applied inconsistently, and is chipping away.
Adjacent to topping, the concrete has been ground down, and
remains with an unacceptable finish. These conditions must be
corrected.
2. INTERIOR ITEMS
General
2.1 Doors and frames: set too high (approximately one inch above 5,000
finish floor, in Buildings A and B) . Non-fire rated doors
and frames to be repaired or replaced. Fire rated doors and
frames to be lowered or replaced with rated assemblies.
Building B
Rooms 127/128 (Women's Lockers and Toilet)
2.68 Ceramic tile wainscot stops short of lockers at south end 500
of 127.
2.74 Chipped tile by mirror. 1,000
Room 131 (Janitor)
2.86 Door warped. 500
3. Not used.
4. ADDITIONAL ITEMS
4.1 Submit Verification of Performance form (Division E, 6F and
page 22) .
4.3 Submit signed off permits, including building, grading, 5,000
fire, sanitary district.
*County will not authorize release of retention until this item is completed.
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4.6 Provide fire sprinkler maintenance for one year (15300/3.06) . 1,000
4.7 Provide landscape maintenance for 90 days (02499/1.04). 3,000
4.9 Sign, seal, and submit guarantee forms for each sub and WBB 5,000
(Div. F, page 21) .
4.10 Submit warranties. 2,500
4.11 Submit Record Drawings. 5,000
4.12 Submit O&M manuals. 3,000
4.13 Submit extra materials. 5,000
4.15 Submit required certificates (such as WIC for casework) . 1,000
4.16 Submit Statement to Accompany Final Payment (Div. F, page 22) .
4.19 Submit certification that plaster subcontractor paid his 1,500
employees prevailing wages.
TOTAL WITHHOLD AMOUNT $48,500
25014PO4.13A
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*County will not authorize release of retention until this item is completed.
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