HomeMy WebLinkAboutMINUTES - 05161995 - 1.42 /
TO: $ /OARD OF SUPERVISORS �E.�
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FROM: Barton J. Gilbert Costa
Director of General Services •
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County
DATE: April 27, 1995
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SUBJECT: Short-Form Service Contract
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATIONS
APPROVE and AUTHORIZE the Director of General Services to
execute a short-form service contract with Donald Cody in the
amount of $52,000 for the continued provision of computer
coordinating services for the period July 1, 1995, through June
30, 1996 .
II . BACKGROUND
Donald Cody currently has a six-month contract which terminates
June 30, 1995 . During this time, he has set up the Fleet
networked system; improved the operation of the Purchasing
network; installed various computers and software programs for
Administration and Lease Management and trained staff in their
usage; done feasibility studies for Architectural and Central
Services to use automation to improve procedures; and taken care
of � a multitude of day-to-day problems which previously took a
great deal of management staff time and/or coordination with
vendors and Data Processing personnel to troubleshoot and
resolve.
When the County and Department budgets are finalized and
stabilized later in the fiscal year, the Department will be
requesting to add a permanent computer coordinator-type
position. This contract has a five-day cancellation clause.
The Department' s ongoing computer needs, especially with the
networks in Purchasing and Fleet, are greater than the resources
available within the Department and in Data Processing.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS r \
/ 1 HEREBY CERTIFY THAT THIS IS A TRUE
v UNANIMOUS(ABSENT K-� AND CORRECT COPY OF AN ACTION TAKEN M1
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Contact: B. J. Gilbert,.(313-7100) ATTESTED
General Services Department PHIL BATCHGOR.CLERK OF THE BOARD OF
Administration
Accounting SUPERVISORS AND COUNTY ADMINISTRATOR
County Auditor-Controller
M382 (10/88)
BY ,DEPUTY
The primary functions of this coordinator are to provide
technical administration for the networks in Fleet and
Purchasing; to develop automated procedures for Central
Services, Lease Management and Architectural Services; to
diagnose, troubleshoot problems; and to assist and support users
on a daily basis .
III . FISCAL IMPACT
There is no one in the County or the Department who can provide
these services at this rate. Donald Cody works flexible hours,
including evenings when work can be done on systems while the
operations are down, at an hourly rate of $24 . 00 .
This service is a very high priority with the Department. We
believe that automating and improving paper handling procedures
will make the Department more efficient and provide our
customers with more information and better service.