HomeMy WebLinkAboutMINUTES - 04041995 - 1.48 Qk 1B
TO: BOARD OF SUPERVISORS ...s
.._omaContra
FROM: JOAN V. SPARKS, DIRECTOR
Costa
COMMUNITY SERVICES DEPARTMENT 5
County
DATE: ?rTa c6 N�
APRIL 4, 1995
SUBJECT: RELIEF OF CASH SHORTAGE
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION
APPROVE relief of cash shortage in the amount of $200 . 00 in the
Community Services Department as recommended by the Auditor-
Controller.
II . FINANCIAL IMPACT
Relief of the cash shortage will have an impact on the general fund
in the amount of $200 . 00 .
III . BACKGROUND/REASONS FOR RECOMMENDED ACTION
This Board Order, if approved, will relieve the Community Services
Department of a cash shortage in a revolving fund account in the
amount of $200 . 00 that occurred during the tenure of a previous
departmental administration back in 1986 .
The Department has established new revolving fund procedures and
controls that will reduce the risk of future shortages .
The Auditor-Controller' s Office has reviewed the Department's
proposed procedures, and recommends that the relief of $200 . 00 be
granted.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 1:Q� Q - 99 APPROVED AS RECOMMENDED _1Z OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE j
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Joan Sparks, 313-7350 (�.11 `I. 99S
CC: CAO ATTESTED T
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
9LBY DEPUTY
M382 (10/88)
t
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
March 15, 1995
TO: Phil Batchelor, County Administrator
FROM: Kenneth J. Corcoran, Auditor-Controller
By: David A. Sumner, CIA, Staff Auditor
SUBJECT: Relief of Cash Shortage, Community Services Department
We have reviewed the Community Services Department letter dated March 13, 1995, concerning a
shortage of$200 in the Department's petty cash fund.
The Department requests relief of shortage, and has established procedures that are expected to reduce
the risk of a shortage occurring in the future.
We recommend that relief of the $200 shortage be granted.
KJC/DS:ds
Attachment
CC: Joan Sparks D � �, n
Al Prince (J (�
MAR 15 1995
l.1
C�n°�rU,��tTY
SERV,Cc'C�Aa�Tf�SC,'�S7
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"-Community Services DepartmentChild Development 374-3994
Contra Communty Action 313-7363
Administration Costa Food Service 374-3850
1220 Morello Avenue, Suite 101
Head Start 646-5540
Martinez, California 94553-4711 County Housing and Energy 646-5756
(510) 313-7350 PATHS 427-8094
Fax: (510) 313-7385 s e_•L
Joan V. Sparks,
Director
r�
�O'• cS
DATE : March 13 , 1995
TO: Ken Corcoran, Auditor-Controller
through: Jack Cooper, Principle Auditor
FROM: Joan V. Sparks, Community Services Department Director
by: Al Prince, Administrative Services Officer
SUBJECT: Relief of Shortage Request
1 . The purpose of this memorandum is to request relief from the
shortage of $200 . 00 form the Department' s petty cash fund.
2 . This shortage took place in 1986 under the administration of
Ms . Ida Daniel Berk, the former Director of the Community
Services Department . She resigned from County employment in
1988 .
3 . Apparently, Ms . Berk borrowed funds from this account to
advance funds to several former Departmental employee and
consultants . Neither Ms . Berk nor the individuals paid the
money back to the petty cash fund.
4 . while it is clear that the acts in question were the result of
negligence on the part of former County employees, we do not
believe that these actions were either fraudulent or of
gross negligence .
5 . Since the employment of Ms . Joan V. Sparks as the Director of
the Community Services Department, steps have been taken to
ensure that instances of this nature involving the advancing
of petty cash funds would not happen again.
6 . The Department requests relief from the shortage of $200 . 00
7 . I verify to the best of my knowledge the above statements are
true .
Please call me at 313-7360 if you have any questions regarding this
matter. Thank you.
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