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HomeMy WebLinkAboutMINUTES - 04251995 - 1.81 TO: BOARD OF SUPERVISORS 5.. Contra FROM: JOAN V. SPARKS, DIRECTOR COMMUNITY SERVICES DEPARTMENT Costa DATE: APRIL 25, 1995 *° County ,r SUBJECT: -1994-95 INSTRUCTIONAL MATERIALS CONTRACT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION (IM-0169) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION APPROVE and AUTHORIZE the Community Services Director or her designee to execute the 1994-95 one-time-only Instructional Materials contract with the California Department of Education (Contract Number IM-0169) in the amount of $2, 608 for the period of March 1, 1995, through June 30, 1995 . These funds are intended to supplement other General Child Care Contracts managed by the Department' s Child Development Division. II . FINANCIAL IMPACT This contract will have no impact on the County General Fund. It will add $2,.608 to the department' s Child Development budget for FY 1994-95 . III . CONSEQUENCES OF NEGATIVE ACTION A decision not to approve would result in the loss of needed instructional materials for the County' s Child Development Centers which provide subsidized child care to eligible parents who work or attend job training classes . IV. REASONS FOR RECOMMENDED ACTION By virtue of its large program to provide State subsidized child care to eligible families, the Community Services Department' s Child Development program is eligible for funds to supplement its materials and supplies budget . State-funded Child Development centers have not received a COLA in several years . The supplemental money is needed to provide books and video tapes to be used for staff in-service training and parent workshops, and to enrich the cognitive developmental program for 650 young children. CONTINUED ON ATTACHMENT: YES SIGNATURE: Qt;�Q4,� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOR COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON_AeALL CQ /S . f '1 9 .S APPROVED AS RECOMMENDED VL OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: Joan Sparks, 313-7350 a,5- 9 9S- .CC: CAO ATTESTED CSD PHIL BACHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY DEPUTY r nC A L I F • DE-PA 0 F EDUCATION DELAINE EASTIN State Superintendent of Public GtStnicdon . 721 Capitol Mail P.O. Sacramento,CA t 1 March 20, 1995 TO: EXECUTIVE OFFICERS OF CENTER-BASED, FAMILY CHILD CARE, AND RESOURCE AND REFERRAL CONTRACTORS This letter is to inform you that as an eligible child care and development contractor, your agency has been selected to participate in the funding for the PURCHASE OF EDUCATION MATERIALS AND SUPPLIES. Funds totalling $4.2 million are available on a one-time-only basis pursuant to the 1994 Budget Act from Child Care and Development Block Grant 25 percent monies. These funds may be expended from March 1, 1995, through June 30, 1995. Funding levels were determined based upon the proration of the Maximum Reimbursable Amount (MRA) of individual contracts under $500,000 which your agency has with the California Department of Education for child development services or a $1,000 minimum, whichever is greater. Alternative payment programs, specialized services, pilot projects, and quality improvement projects were excluded, as well as contractors who recently received funds as a result of the Title IV-A, At-Risk unexpended prior year funds (one-time-only funds) . Enclosed is the contract for this funding, which must be signed and returned to the Department's Contract Office. - The first apportionment representing 90 percent of funds will be issued approximately three to four weeks after the receipt of the signed contract. The final ten percent, if reported as expended, will be issued upon submittal of the enclosed fiscal report (Form 9529) due July 20, 1995, to the Education Finance Division. Failure to submit this report and/or failure to abide by the funding terms and conditions could result in a billing from the Department for all or part of apportioned monies. Questions regarding this process should be addressed to the Educational Supplies and Materials Coordinator in the Child Development Division at (916) 323-1341. Questions regarding payment of funds should be addressed to your assigned analyst in the Education Finance Division. ,-Z (^ Robert A. Cervantes, Ph.D. chae L. Ricketts Assistant Superintendent Director Child Development Division Education Finance Division Enclosures 0 CALIFORNIA DEPARTMENT OF EDUCATION ' 721 Capitol Hall: P.O. Box 944272 F. Y. 94 95 Sacramento, CA 94244-2720 ONE-TIME-ONLY Instructional Materials DATE: March 1, 1995 LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACT NUMBER IM-0169 PROGRAM TYPE: GeneraTCChild Care CONTRACTOR'S NAME: CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT By signing this Agreement and returning it to the State, you are agreeing to use the funds identified below for purchase of materials and supplies for the child development program. These funds shall not be used for any purpose considered nonreimbursable pursuant to the 1994-95 Funding Terms and Conditions (FT&C) and Title 5, California Code of Regulations. The period for which expenditures may be made with these funds shall be from March 1, 1995 through June 30, 1995. Expenditure of these funds shall be reported to the Education Finance ivision (EFD) on form EFD/CD 9529 no later than July 20, 1995. Amounts received pursuant to this agreement must be included in the 1994/95 audit due no later than November 15, 1995, or earlier if specified by the California Department of Education. The total amount payable pursuant to this agreement shall not exceed $ 2,608 . Any provision of this contract found to be in violation of Federal or State statute or regulation shall be invalid but such a finding shall not affect the remaining provisions of this contract. STATE OF CALIFORNIA CONTRACTOR _... _.. _ . ... _... BY (AUTHORIZED SIGNATURE) BY (AUTHORIZED SIGNATURE) PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Donna Sala ' Manager TITLE ADDRESS Contracts Office AMOUNT ENCUMBERED BY THIS PROGRAM/CATEGORY (CODE AND TITLE) 7FUND TITLE Department of General Services DOCUMENT 30.10 use only $ 2,608 Child Development Pro rams General PRIOR AMOUNT ENCUMBERED FOR (OPTIONAL USE) THIS CONTRACT ITEM CHAPTER STATUTE FISCAL YR 'TOTAL AMOUNT ENCUMBERED To 6100430-001 . 3 g g DATE OBJECT OF EXPENDITURE (CODE AND TITLE) T.B.A. N0. B.R. N0. I hereby cert/fy upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. SIGNATURE OF ACCOUNTING OFFICER DATE STANDARD PROVISIONS FOR STATE CONTRACTS . 1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or.supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or .resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor, and the agents and employees of the Contractor, in the performance of this contract, shall act in an independent capacity and not as officers or employees or agents of the State of California. 3. The State may terminate this contract and be relieved of the payment of any consideration to Contractor 'should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination, the State may proceed with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this contract, and the balance, if any shall be paid the Contractor upon demand. 4. Without the written consent of the State, this contract is not assignable by Contractor either in whole or in part. S. Time is.the essence of this contract. 6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. 7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. 8. Contractors entering into a contract funded wholly or in part with.funds from the United States Government agree to amendments in funding to reflect any reduction in funds if the Congress does not appropriate sufficient funds. In addition, the contract is subject to any restrictions, limitations or enactments of Congress which affect the provisions, terms or funding of this contract in any manner. , The State shall have the option to terminate the contract without cost to the State in the event the Congress does not appropriate funds or a United States agency withholds or fails to allocate funds. NONDISCRIMINATION CLAUSE (OCP-1) STD. 17A(REV. 2-93) 1. During the performance of this contract, contractor and its subcontractors shall not unlawfully discriminate, harass or allow harassment, against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractors and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provision's of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 2. This contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. DRUG-FREE WORKPLACE CERTIFICATION By signing this contract, the contractor hereby certifies under penalty of perjury under the laws of the State of California that the contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions: A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). B. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following: I. the dangers of drug abuse in the workplace; 2. the person's or organization's policy of maintaining a drug-free workplace; 3. any available counseling, rehabilitation and employee assistance programs; and Q. penalties that may be imposed upon employees for drug abuse violations. C. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract: 1. will receive a copy of the company's drug-free policy statement; and 2. will agree to abide by the terms of the company's statement as a condition of employment on the contract. Failure to comply-with these requirements may result in suspension of payments under the contract or termination of the contract or both and the contractor may be ineligible for award of any future state contracts if the CDE determines that any of the following has occurred: (1) the contractor has made: false certification. or (2) the contractor violates the certification by failing to carry out the requirements As noted above. STATEMENT OF COMPLIANCE The contractor's signature affixed hereon shall constitute a certification under the penalty of perjury under the laws of the State of California that the contractor has, unless exempted, complied with the nondiscrimination program requirements of.Government Code Section 12990 (a - f) and Title 2, California Code_of Regulations, Section 8103.