HomeMy WebLinkAboutMINUTES - 04111995 - IO.4 TO: BOARD OF SUPERVISORS I .O.-4 5•.••
Cor:gra
INTERNAL OPERATIONS COMMITTEE
FROM: ( :�
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County
April 3, 1995 +
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DATE: r�i, 1J,
SUBJECT: PROPOSED RESPONSES TO THE REPORT OF THE 1994-1995 GRAND JURY:
NUMBER 9501, "CONTRA COSTA COUNTY COMMENDABLE COST CUTTING--
CUTTING THE FAT"
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1 . Adopt this report of our Committee as the Board of
Supervisors ' response to the Report of the 1994-1995 Grand
Jury #9501, "Contra Costa County Commendable Cost Cutting--
Cutting the Fat. "
2 . Remove this item as a referral to our Committee.
BACKGROUND:
On January 31, 1995, the 1994-95 Grand Jury filed the above report,
which was reviewed by the Board of Supervisors on February, 14, 1995
and was, subsequently referred to the Internal Operations Committee.
On April 3, 1995 our Committee met to discuss the recommendations
and review proposed responses . At the conclusion of those
discussions, we prepared this report utilizing a format suggested
by a former Grand Jury, which clearly specifies:
A. Whether the recommendation is accepted or adopted;
B. If the recommendation is accepted, a statement as to who will
be responsible for implementation of a definite target date;
C. A delineation of constraints if a recommendation is accepted
but cannot be implemented within the calendar year; and
D. The reason for not adopting a recommendation.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE O�T�H,ER�n�,
MARK �DeSAULNIER JIM RO"GERS
SIGNATURE(S):
ACTION OF BOARD ON April 11, _199-95 APPROVED AS RECOMMENDED � OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
15
Contact: ATTESTED PHIL BA�HELOR,CLERK 0i��BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
Presiding Judge of the Superior Court
Grand Jury Foreman '
County Counsel BY DEPUTY
CONTRA COSTA COUNTY COMMENDABLE COST CUTTING--"CUTTING THE FAT
REPORT #9501
The 1994-95 Contra Costa Grand Jury recommends that:
RECOMMENDATION #1 .
The Board of Supervisors continue to seek out and abolish the
kind of wasteful spending exhibited by the policies of
Resolution 88/63 .
RESPONSE:
A. This recommendation is accepted.
B. This process is on-going as noted in the recommendation.
On February 28, 1995 the Board stepped up its efforts in
this area by directing the County Administrator to
initiate a county-wide effort to streamline policies,
improve productivity and increase the economy and
efficiency of County departments .
RECOMMENDATION #2 .
The Board of Supervisors seek these spending cuts as a
priority above any further cutbacks in programs or positions .
RESPONSE:
A. This recommendation is accepted.
B. Balancing the 1995-96 County Budget probably cannot be
done solely by eliminating the type of wasteful spending
referred to by the Grand Jury. However, all employees
should be encouraged to bring examples of wasteful
spending to the attention of their Department Head so the
Department Head can evaluate whether the spending is, in
fact, wasteful and eliminate the spending where this is
possible, or bring the issue to the attention of the
County Administrator if it is not within the ability of
the Department Head to address .
RECOMMENDATION #3 .
Within 30 days, the County Administrator and the Board of
Supervisors launch a formal investigation to identify those
who have utilized the Resolution 88/63 policy, to determine if
instances of double compensation have occurred and to seek
corrective action.
RESPONSE:
A. This recommendation is accepted.
B. The identification of those who used Resolution 88/63 was
done last Fall at the request of Supervisor Torlakson.
The results of that survey are attached. Only three
employees actually took advantage of the Resolution and
used any County hours to conduct business in their
capacity as elected officials . We do not know whether
any of the three were also compensated for those same
hours by the agency of which they are elected officials .
-2-
COMMENT:
The County Administrator and the Board of Supervisors could
benefit greatly from outside review of County fiscal policies
and spending. We suggest the Board of Supervisors create and
empower an independent commission of private industry advisors
and individuals familiar with public administration. This
commission should review County fiscal policies and spending
to make recommendations for change that will assist all the
residents of the County to be assured that their tax dollar is
well spent in Contra Costa County.
RESPONSE:
A. The Board wholeheartedly concurs with this comment.
B. In addition to the Ad Hoc Budget Committee, on June 21,
1994, by suggestion of Supervisor DeSaulnier, the Board
formed a group of private sector members: the Business
Leaders ' Budget Review Task Force. The Task Force is
comprised of major business and industry representatives
and is to solicit input and ideas to assist the Board.
Their charge is to review and comment on public service
areas that need additional funding, areas that can be
reduced in funding, and areas (non-mandated) that might
be eliminated. The task force would also make
recommendations to the Board of Supervisors on a budget
review process for the next five years.
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