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HomeMy WebLinkAboutMINUTES - 03071995 - 1.24 TO: BOARD OF SUPERVISORS Contra ^ . Phil Batchelor, County Administrator J. j FROM: Costaa County r•j. _ ,•CTy March 1, 1995 T;.._.US DATE: �'°��+ SUBJECT: REQUEST TO THE LEGISLATURE FOR CHANGES TO THE COUNTY'S MUNICIPAL COURT PAY AND STAFFING STATUTES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Request the Senate or Assembly Judiciary Committee to include in its omnibus Municipal Court Pay & Staffing bill the �att-a:ched changes for the County of Contra Costa which are required to reflect in state statutes changes which have been made by the Board of Supervisors . BACKGROUND: Each year the Board of Supervisors sponsors legislation to conform state law to changes in the pay and staffing of employees of the County who work for the Municipal Courts. State law required that the Legislature set the pay and staffing for all employees of the Municipal Courts . The County is authorized to go ahead and make changes in the pay and staffing of Municipal Court employees, on the condition that these changes are reflected in state law within two years after the changes became effective. As has been true for the past several years, this year either the Senate- or Assembly Judiciary Committee will sponsor an omnibus Municipal Court Pay & Staffing bill into which any county can place its required amendments . The Committees require a confirming request from the Board of Supervisors to ensure that the Board of Supervisors has approved the requested changes . CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S : k4z , ACTION OF BOARD ON -ch 7, 1995 APPROVED AS RECOMMENDED 11_ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT /� ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. MAR 7 1995 ATTESTED Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF cc: See Page 2 SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY -2- The attached letter outlines the changes which are being requested for the 1995 omnibus Municipal Court Pay & Staffing bill . These include the following: 1 . A change in Government Code 5 73348 to adjust the salary for official reporters to reflect the one percent salary increase granted to most employees effective July 1, 1994 . 2 . An amendment to Government Code S 73351 to correct an oversight and properly reflect a class title change made by the Board of Supervisors to retitle the class of Deputy Clerk- Division Supervisor as Municipal Court Division Supervisor. 3 . Changes to Government Code S 73353 to reflect the one percent salary change approved by the Board of Supervisors for Municipal Court employees effective July 1, 1994 . 4 . A change to Government Code Section 73358 to reflect the reduction of one Municipal Court Division Supervisor and the addition of one Municipal Court Collections Agent. It is recommended that the Board of Supervisors approve the request for these changes to the state law. These changes do not reflect salary adjustments made effective January 1, 1995, because the details of the related pay equity adjustments are still being made. These changes will either be amended into the bill later in the year or will be reflected in amendments in 1996 . cc: County Administrator Interim Municipal Court Administrator Director of Personnel George Roemer, Senior Deputy County Administrator Les Spahnn, Heim, Noack & Spahnn Bank of California Building 770 L Street, Suite 960 Sacramento, CA 95814 l S i County Administrator Contra Board of Supervisors c Tom Powers County Administration Building Costa 1st District 651 Pine Street, 11th Floor Jeff Smith Martinez,California 94553-1229 (510)646-4080 Count Y 2nd District FAX: (510)646-4098 Gayle Bishop _. c 3rd District Phil Batchelor '. Mark DeSaulnier County Administrator _ —_ 4th District o. ..• � iS Tom Torlakson - 0 5th District Srq coiir`� January 9, 1995 Les Spahnn Heim, Noack & Spahnn Bank of California Center 770 L Street, Suite 960 Sacramento, CA 95814 Dear Les : Attached are the changes which Contra Costa County requires to its Municipal Court Pay and Staffing Statutes for 1995 . These changes reflect actions which have already been approved by the Board of Supervisors and require ratification by the Legislature. These changes are generally the result of an approximately 1% salary increase given to most employees effective July 1, 1994 . Please forward these proposed changes to CSAC or otherwise insure that they get included in the Omnibus Municipal Court Pay and Staffing Bill which is generally authored by the Assembly or Senate Judiciary Committee. Very truly yours, ? &e&�Xe. Claude L. Van Marter Assistant County Administrator CLVM:amb Spahnn08.95 Attachment cc: Leslie Knight, Director of Personnel Nancy Rampani, Interim Municipal Court Administrator Victor J. Westman, County Counsel George Roemer, Senior Deputy County Administrator Sheri Jelich, Municipal Court Management Analyst CONTRA COSTA COUNTY MUNICIPAL COURT PAY AND STAFFING AMENDMENTS FOR 1995 SECTION 1. Section 73348 of the Government Code is amended to read: (a) In Contra Costa County, the annual salary of each regular official reporter shall be based on a four-step salary plan with one-year increments. Effective januaFy 1, 1994 July,1, 1994, the four salary steps are as follows: Step 1. Forty-six thousand six hundred thirty-two dollars ($46,6321 Step 2. FeFty eight theusand feur hundfed sixty eight dellars ($48,468). Forth-eight thousand nine hundren sixty dollars ($48,96a. Step 3. , Fifty-one thousand four hundred eight dollars ($51,408)- Step $51 408)- Step 4. Fifty three theusand feur hundred thiFty six dellars ($53,436). Fifty-three thousand nine hundred seventy-six dollars ($53,976). The step of entry to the above schedule shall be Step 1. However, the judges of the court may appoint a court reporter to a duly allocated exempt position at a higher step if, in the opinion of the appointing judge, an individual to be appointed has the experience and qualifications to entitle that individual to the higher initial step, and if the higher initial salary has the approval of the presiding judge of the court and the board of supervisors, but in no case may the initial salary be above the third step of the salary range. Except as provided below, official reporters shall advance to the next higher step on the salary plan annually. The compensation of each official reporter pro tempore shall be an amount which is equivalent to 1.05 times the daily wage of the fourth step in the salary range for full-time official reporters in Contra Costa County for each day the reporter actually is on duty under order of the court which per diem rate shall apply when an official reporter is appointed pursuant to Section 869 of the Penal Code. Irrespective of the step of the salary range to which initially appointed, an official court reporter shall be eligible for advancement to the next higher step in the salary range after six months' service, and thereafter shall advance on the salary range based on annual reviews. (b) During the hours which the court is open for the transaction of judicial business, the regular official reporter shall perform the duties required by law. When not engaged in the performance of any other duty imposed upon him or her by law, he or she shall render stenographic or clerical assistance to the judge of the court to which he or she is assigned as the judge may direct. (c) The board of supervisors shall adjust the salary of regular official reporters as part of its regular review of county employee compensation. The adjustment shall be to that salary level closest to the average percentage adjustment in basic salaries of the county classes of superior court clerk, legal clerk, secretary and clerk (experienced level). The reporter salary adjustment shall be effective on the same day as the effective date of the board's action as to all of the aforesaid county classifications, but for official reporters of each municipal court district shall be effective only until January 1 of the second year following the calendar year in which the adjustment is made. The compensation of each official reporter pro tempore shall remain at the rate specified in subdivision (a) for the days he or she actually is on duty until changed by the board of supervisors at the same time and on the same basis as regular official reporters. SECTION 2. Section 73351 of the Government Code is amended to read: There are the following classes of positions into which each of the positions of the municipal courts shall be assigned as prescribed in the section pertaining to each court: (a) Deputy clerk-beginning level, which shall include all municipal court employments assigned routine clerical tasks under continuous immediate supervision. (b) Deputy clerk-data entry operator I,which shall include all municipal court employments at the entry level assigned to operate data entry devices for the purpose of entering and verifying a wide variety of data from coded or uncoded source documents. (c) Deputy clerk-experienced level, which shall include all municipal court employments assigned clerical tasks requiring exercise of discretion as to methods and priorities and for which supervision is available on a periodic basis only. (d) Deputy clerk-data entry operator II, which shall include all municipal court employments at the experienced working level assigned to operate data entry devices for the purpose of entering and verifying a wide variety of data from coded or uncoded source documents. (e) Deputy clerk-senior level, which shall include all municipal court employments assigned complex clerical work involving responsibility for the establishment, maintenance, calendaring, issuance of process, and updating of case records using manual and automated systems. 2 t ' (f) Deputy clerk-specialist level, which shall include all municipal court employments assigned lead direction of a work unit or assigned clerical duties of a complex administrative nature, requiring exercise of initiative and discretion in work organization, methods, and priorities. (g) Deputy clerk-courtroom clerk, which shall include all municipal court employments assigned clerical duties involving responsibility for keeping the minutes of court proceedings and the processing and maintenance of a variety of documents and records. (h) Deputy elefk divisien superviser Municipal court division supervisor, which shall include all municipal court employments assigned responsibility for planning, organizing, and directing the clerical activities of a division in a municipal court including the supervision of clerical staff. (i) Court operations coordinator I and II, which shall include implementation of the calendar management and trial court delay reduction program, as directed by the judges, supervisory and management duties associated with the calendar management and trial court delay reduction program, and being responsible for court operations in the absence of the district court manager. Chief deputy clerks holding the position on January 1, 1989, shall be titled court operations coordinator ll. (j) District court manager, which shall include any municipal court position charged with the overall responsibility for managing and supervising court clerical operations including courtroom duties. District court manager III has administrative responsibility for managing and supervising court clerical operations including courtroom duties. District court manager II is assigned to a court with five judges or more. District court manager I is assigned to a court with no more than four judges. (k) Court probation officer, which shall include all municipal court employments assigned to exercise the same powers and duties of deputy probation officers with respect to the business of the court. (1) Court commissioner, which shall include all municipal court employments who exercise the same powers and duties of judges of the court with respect to traffic and small claims matters. (m) Municipal court program assistant, which shall be assigned to serve as the confidential secretary to the county municipal court administrator. (n) County municipal court administrator, which shall be responsible for the overall administration of all municipal court judicial districts in the county. 3 (o) Municipal court systems and facilities manager, which shall be responsible for managing the development, implementation, and enhancement of court systems, and related work as required. (p) Municipal court fiscal and administrative manager , which shall be responsible for planning, reviewing, and coordinating fiscal and accounting activities of the county's municipal courts, and related work as required. (q) Municipal court operations and training manager, which shall be responsible for planning, reviewing, and coordinating training and educational activities of the county's municipal courts, and related work as required. (r) Municipal court management analyst, which shall be responsible under general direction for planning, developing, and implementing projects and assignments for the county's municipal courts, and related work as required. (s) Municipal court accounting specialist, which shall be responsible for assisting the municipal court fiscal and administrative manager with departmental budgetary and accounting activities, and for coordinating the day-to-day activities of the court collections unit. (t) Municipal court collections agent, which shall be responsible for intensive collection efforts on delinquent court accounts. The board of supervisors may create a new class or classes by specifying the number of positions for each new class and the compensation therefor, provided that the new class or classes shall be effective only until January 1 of the second year following the calendar year in which the classes are created unless the change has been incorporated into this article. SECTION 3. Section 73353 of the Government Code is amended to read: Effective January 1, 1994 July 1. 1994, classes of positions provided in Section 73351 are allocated to the salary schedule as follows: Class Title Salary Pay Level Schedule Deputy Clerk-Beginning Level G.74249' 1 G0�25 C5-1260 1601-1947 Deputy Clerk-Experienced Level G5-1394- 4B3+-222- 05-1404 1849-2248 Deputy Clerk-Senior Level XB 1553 2844-26A9- XB-1563 2064-2636 Deputy Clerk-Specialist Level SEG-1654- 2261-2886 XC-1669 2295-2931 Deputy Clerk-DEO I GGA 1 C�G1 C5-1327 1712-2081 Deputy Clerk-DEO II L�GD5 1 414 4868-227-& C5-1424 1887-2293 Deputy Clerk-Courtroom Clerk GS 1816 279ZT92-3393 C5-1826 2820-3427 Court Operations Coordinator II 65-2083 36464431 C5-2093 3682-4476 Court Operations Coordinator I G&498& 33094022 C5-1996 3342-4062 District Court Manager III G! 2412 6156 C1-2422 6218F District Court Manager II X382 45385515 C5-2312 C5-2312 4583-5571 District Court Manager I GS 2162 3n5-4 -9 C5-2177 4005-4868 Court Probation Officer G5-1915 30823746 C5-1930 3129-3803 Municipal Court Collection Agent G5 1662 2393 2909 C5-1672 2417-2938 i��C n�nn oinn Municipal Court Accounting Specialist XB 1755 ��- XB-1765 2524-3223 Municipal Court Division Supervisor G5 1841 286LII62 3479 C5-1851 2891-3514 5 Municipal Court Program Specialist GS 1847 2880-3588- 05-1857 2908-3535 Municipal Court Operations and Training Manager G5 2083 3468-424-& C5-2043 3503-4258 Municipal Court Management Analyst GS 2107 37344539 C5-2117 3772-4584 Municipal Court Systems and Facilities Manager G'3-2-176, 4OG4-4663- 05-2186 4041-4912 Municipal Court Fiscal and Administrative GS 2199 4094-497-6- Manager C5-2209 4135-5026 County Municipal Court Administrator GI 2573 72a4--F C1-2583 .7304 F SECTION 4. Section 73358 of the Governitient Code is amended to read: The total number of positions authorized for: operation of municipal courts in Contra Costa County is as follows: Class Title Number of Positions Deputy clerk-(deep class), including beginning, 230 experienced, senior, and specialist levels Deputy clerk-DEO I or 11 26 Deputy clerk-courtroom clerk 18 Court operations coordinator 11 2 Court operations coordinator 1 2 District court manager 111 1 District court manager 11 2 District court manager 1 1 Court probation officer 4 Municipal court division supervisor 4-5 14 Municipal court accounting specialist 1 Municipal court collections agent 4- 2 6,, Municipal court program assistant 1 Municipal court operations and 1 training manager Municipal court management analyst 1 Municipal court systems and facilities manager 1 Municipal court fiscal and administrative manager 1 County municipal court administrator 1 7