HomeMy WebLinkAboutMINUTES - 03281995 - 1.54 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: March 28, 1995
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 1995
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No.3745 approving collection loss write-off in the amount of$8,634.33 for
the quarter ending March 31, 1995,as recommended by the Advisory Housing Commission.
11. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income. At the end of each
quarter,the Housing Authority takes action to write off those accounts which have been determined to be
uncollectible. For the quarter ending March 31, 1995,a collection loss write-off in the amount of
$8,634.33 is recommended.
III. REASONS FOR RECOMMENDATIONBACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 12 accounts that are being recommended for write-off,representing an average of
$719.53 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
12/94 $4,520.00
09/94 $20,022.43
06/94 $11,972.63
03/94 $13,026.73
Prior to a submission of an account for write-off,the staff makes every,effort,including referral to
a collection agency,to collect money that is owed the Housing Authority.
At its Regular Meeting on March 20, 1995 the Advisory Hosuing Commission approved the
collection loss write-off in the amount of$8,634.33 and recommended adoption of Resolution No.3745,
authorizing collection loss write-off by the Board of Commissioners.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3745,these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOAR COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON'Yn n._J e)�-o . APPROVED AS RECOMMENDED ✓ OTHER
VOTE OF COMMISSIONERS
/
I HEREBY CERTIFY THAT THIS IS A
" . UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED
� )n a
BATCHEL , CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY. C , DEPUTY
I
r
THE BOARD OF COMMISSIONERS HOUSING AUTHORITY
OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3745
WHEREAS, certain accounts of vacated tenants have been determined to be uncollectible by
management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a collection
agency for continuing collection efforts;
NOW, THEREFORE,BE IT RESOLVED by the Board of Commissioners of the Housing
Authority of the County of Contra Costa that the following amounts be written off
for collection loss for the quarter ending March 31, 1995:
Conventional
Program....
Dwelling Rent $3,763.23
Legal Charges $1,468.82
Maintenance& Other Surcharges $3,402.28
$8,634.33
PASSED ON March 281 1995 by the following vote of the Board of Commissioners:
AYES: Supervisors Rogers, Smith, DeSaulnier, Torlakson, Bishop
NOES: None
ABSENT: None
ABSTAIN:''None