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HomeMy WebLinkAboutMINUTES - 03281995 - 1.49 TO: BOARD OF SUPERVISORS _ Contra ,E... ,.. ...oma `f Costa FROM: Phil Batchelor, County Administrator �` . County DATE: March 28, 1995 ,.;�._:___: is SUBJECT: Monthly Progress Report on the Merrithew Hospital Replacement Project SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION Acknowledge receipt of the monthly progress report (No. 30 dated March, 1995) prepared by O'Brien-Krietzberg & Associates, Construction Managers on the status of the Merrithew Memorial Hospital Replacement Project. BACKGROUND The contract for construction management with O'Brien-Krietzberg & Associates for the Merrithew Memorial Hospital Replacement Project requires a monthly status report to be filed with the Project Director in the Office of the County Administrator. Copies of the monthly report are provided to the Clerk of the Board and the Board of Supervisors for information purposes . CONTINUED ON ATTACHMENT: YES SIGNATURE: -RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): QQ Q ACTION OF BOARD ON a-,." 53M, - !l APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. �j p C ATTESTED �/�� C) - 199J Contact: DeRoyce Bell, CAO (646-4093) PHIL BATCHELOR,CLERK OF THE BOA D OF CC: F. Pugl i s i, HSD (via CAO) SUPERVISORS AND COUNTY ADMINISTRATOR J. Campbell, OKA (via CAO) BY DEPUTY 1• �-1 q /�t`u.••" "• Oma,-^� CONTRA COSTA COUNTY Merrithew Memorial Hospital Replacement Progress Report 30 March 1995 mY .. SIA #' 5.: •'}rfti, - .-'fT•$. .T•w,- +Ce'r' ` SN iF';S i" rtrt�f77'W r wed:-� �� -• � � �I 4 J Y _ •� sem= .,��.. _ � I � n } r �� _ ! �_ � .}�. r.. _ -APA •�..� r�t�r� ®'Brie n-Kreittberg I: O'Brien-Kreitzberg %- Professional Construction Managers March 15, 1995 DeRoyce Bell Deputy County Administrator Contra Costa County 651 Pine Street, 11th Floor Martinez, CA 94553 SUBJECT: MERRITHEW MEMORIAL HOSPITAL REPLACEMENT, 2500 ALHAMBRA AVENUE, MARTINEZ, CA; Progress Report No. 30 Enclosed for your use and distribution is the Monthly Progress Report for the Contra Costa County Merrithew Memorial Hospital dated March 15, 1995 . The report contains information based upon data through February 1995 . Sincerely yours, ohn Campbell Project Manager March 15, 1995 JC Enclosures File: A2 . 1 . 1 A7 .2 O'Brien-Kreitzberg&Associates,Inc. Merrithew Memorial Hospital project Telephone: (510)646-1040 Co.Administration Building Fax: (510)646-4098 651 Pine Street,8th Floor Martinez,CA 94553 DISTRIBUTION LIST CONTRA COSTA COUNTY BOARD OF SUPERVISORS Jim Rogers Jeff Smith Gayle Bishop Mark DeSaulnier Tom Torlakson COUNTY ADMINISTRATION Phil Batchelor DeRoyce Bell MERRITHEW MEMORIAL HOSPITAL Mark Finucane Frank Puglisi Pat Godley Kathy Jung GENERAL SERVICES DEPARTMENT Barton Gilbert Robert Hill ARCHITECT Kaplan/McLaughlin/Diaz Jim Diaz Phillip Bahr CONSTRUCTION MANAGER O'Brien-Kreitzberg & Associates File A7 .2 John Campbell Rob Robinson Gerry MacClelland Laura McCarty 1 TABLE OF CONTENTS SECTION I . EXECUTIVE SUMMARY II. PROJECT DESCRIPTION III . PROJECT INFORMATION AND STATUS A. SCHEDULE B. COST C. ISSUES D. CONSTRUCTION PROJECTS I EXECUTIVE SUMMARY Project Scope: The new building is to be located at the contract date was established as February 22, site of the hospital. This five story, 1995, the effective Notice to Proceed (NTP) 210,000 sq. ft. new building will house the date is April 3, 1995 and, on-site work is following: Inpatient Nursing for Medical, projected to start on July 3, 1995. The Surgical, Geriatrics, Obstetrics, Labor/ Project Labor Agreement was executed on Delivery, New Born Nursery, Intensive Care; February 16, 1995. Emergency; Crisis; Medical Imaging; as well as necessary administration and support Bid Package No. 2 was authorized for award by functions. the County on October 5, 1993. Issues/Actions: Hidden Conditions: Bid Package III was submitted to OSHPD on A concrete septic tank, concrete found- May 10, 1993 . Back check comments were action and concrete stem walls, steam and submitted to OSHPD by KMD on July 7, 1994. condensate lines insulated with asbestos and KMD anticipated completing the document two underground storage tanks have been revisions within two weeks and concluding uncovered. the OSHPD review by the end of August. This process was placed on hold pending A Temporary Injunction, granted by the resolution of the preliminary injunction Federal Court, caused a stop work order to be granted by the Federal Court. The Court issued thereby halting the construction of dissolved the injunction on November 29, Bid Package No. 2. A stipulation was ordered 1994 and KMD secured OSHPD approval on by the court on August 26 allowing for a December 5, 1994. OSHPD approval took 574 revised scope of work known as "Site Safety calendar days. KMD is preparing a and Winterization Issues" . The construction conformed set of bid documents for the manager issued an NTP on August 30, 1994. record contract document set as well as any This delayed the construction of Bid Package necessary addendum as a result of the bid No. 2 by twenty seven (27) days. Safety and process. Winterization work was completed on November 30, 1994. On November 29, 1994 the Federal Bid Package III Contractor Prequalification Court dissolved the injunction and work was approved by the Board on May 17, 1994 resumed beginning December 8, 1994. The and the County Administrator's office current estimated completion date for this advertised for General Contractors to work is July 13, 1995. submit Statements of Prequalification. On July 12th, the Board authorized the office Equipment Planning/Budget: of the County Administrator to solicit bids A budget deficit for equipment exists; the with a scheduled return date of August budgeted amount is $8,882,675, the 12th. A Temporary Injunction granted by anticipated cost prior to the application of the Federal Court suspended the bidding existing inventory savings is $15,446,878; process of Bid Package No. 3 . The bidding the savings suggested by the Equipment process was resumed based upon 1) Consultant as a result of the inventory is authorization of agenda item No. 2.2 dated $2,213,573, the remaining deficit is 12/13/94 and, 2) the authorization and $6,426,019. ratification of the previous action (2.2 on 12/13/94) by the Board noted as item 1.84 Schedule: on the 12/20/94 consent calendar. Seven The Project Master Schedule is being impacted firms indicated their desire to submit by the delays incurred during the rebidding bids. The Clerk of the Board placed the of Bid Package No. 1; excessive rain days, advertisements for bids and contract hidden conditions discovered during Bid documents were printed and distributed in Package No. 2, the requirement that a Stop accordance with public contract law. Bids Work Order be issued effective August 3, 1994 were submitted on January 31, 1995. The in order to comply with the temporary submitted bids were approximately $6 injunction granted by the Federal Court which million below the engineers estimate. The also suspended the bidding process of Bid savings have been distributed to the Package No. 3. In accordance with the master contingency portions of the project budget. schedule BP 3 construction was to have started July 1994, the attached schedule The Board authorized the County notes the NTP date of April 3, 1995 and on- Administrator' s office to award a contract site work to begin July 3, 1995, to date this to the low apparent monetary bidder. An represents an overall delay of eight (8) award letter was sent to the low bidder months. requesting signed contracts, bonds and, insurance. The bonds and insurance Cost: certificates were reviewed for compliance The total project budget remains at by the appropriate County departments. The $81, 841,000 as approved by the County. EXECUTIVE SUMMARY Schedule Duration Plan Plan Cost Summary Start Complete Summary: Schematics 384 02-12-91A 03-02-92A 2.0 Consultant Services $10,281,800 3.0 County Staff 644,000 Design Dev. 225 03-02-92A 10-13-92A 4.0 Permits,Printing&Misc. 1,936,802 5.0 Construction 47,438,822 Construction 6.0 Doc. Furnishings & Equip 8,892,675 a. Phase I 56 10-13-92A 12-08-92A b. Phase ][[ 70 10-13-92A 12-22-92A 7.0 Communications 987,305 c. Phase III 206 10-13-92A 05-07-93A 8.0 Contingencies 11.659.569 TOTAL $81,841,000 OSHPD Review a. Phase I 128 01-18-93A 07-05-93A b. Phase 11 191 01-18-93A 07-28-93A c. Phase III 574 05-10-93A 12-05-94A Construction a. Phase I 90 10-04-93A 04-28-94A b. Phase ][[ 370 01-10-94A 07-14-95 c. Phase III 850 04-03-95 07-30-97 II PROJECT DESCRIPTION The new Hospital is a five story building with a mechanical penthouse. The building is set into the hillside, with the public entrances at the first and third levels. The total area of the building i's -approximately 210, 000 square feet of building and four acres of site work and landscaping. There are 144 beds in the current design. The functional areas to be included int he new building are: First Floor Main entrance Lobby, Medical Records, Pharmacy, Admitting, Gift Shop and Volunteers Material Management, Communications and Security and the Central Energy Plant. Second Floor Surgery, Central Supply, Inpatient and Outpatient Recovery, Central Energy Plant. Third Floor Emergency, Imaging (Radiology) , Crisis Unit, Intensive Care Unit (8 beds) and Step-down Unit (10 beds) . Fourth Floor Geriatric Nursing Unit (8 beds) , Medical Nursing Unit (30 beds) , Surgical Nursing Unit (3 0 beds) , and Family Care Nursing Unit (3 0 beds) . Fifth Floor Labor/Delivery, Nursery, Intensive Care Neonatal Nursery (6 bassinets) , and Post Partum Nursing Unit (22 beds) . o � "o MOSnT.LL � G w / Q J PHASE TWO SITE PLAN MERRITHEW MEMORIAL HOSPITAL Cover rendering and site plan are Copyright by 1 Kaplan/McLaughlin/Diaz V 7040' 170, NORTH I III PROJECT INFORMATION AND STATUS A. SCHEDULE 1. Progress CONSTRUCTION DOCUMENTS AND CONSTRUCTION The construction documents have been prepared as three separate and distinct bid packages . The bid packages consist of the following elements . DOCUMENTS Phase I : Minor alterations to Ward E at the Psychiatric Crisis �. Unit, Ward G; for the temporary relocation of Geriatrics, Ward J; demolish the existing covered recreation area and construct a new space on the opposite side of the building, also construct required fire protection features due to adjacency of new building and, construct a new garden. Phase II : Demolish the existing paint shop building, widen road # four, demolish buildings H and L, remove all civil features such as streets, retaining walls, foundations, and utility services which have not been relocated as an additional part of the scope of this phase. Install new primary utility services, and perform excavation to the extent possible without the necessity of 1 installing shoring, and revise the outdoor recreation area at I Ward. Phase III : Construct the new hospital, associated site hardscape and landscape. CONSTRUCTION Abatement of Asbestos Containina Materials : 100% COMPLETE The Abatement of Asbestos containing material was completed on May 15, 1994, the contract is however not being closed at this time pending conclusion of site related construction activities and the potential discovery of additional asbestos containing materials . Bid Packaae No. 1 : COMPLETE The renovation of G, J and E Wards is complete. Bid Package No. 2 : 85% COMPLETE Two hundred and four (204) calendar days were completed to the date of issuance of a Stop Work Notice in accordance with the preliminary injunction granted by the Federal Court. On August 26, 1994 a stipulation was ordered ' allowing limited BP 2 work to continue, this work was known as Page 1 "Site Safety and Winterization Issues" . A meeting was conducted on August 29, 1994 with the General Contractor, Architect and, Hospital to review the approved scope and what issues were pending in order to allow for the completion of that work, a Notice to Proceed (NTP) was issued to resume work effective August 30, 1994 . The stop order delayed the BP 2 work twenty seven (27) days. The actual completion date for "Site Safety and Winterization Issues" work was November 30, 1994 . On November 29, 1994 the Federal Court dissolved the preliminary injunction and a Notice to Proceed (NTP) was issued to the BP 2 contractor to complete the remaining contract work. Work began December 05, 1994 . A current schedule for the remaining work is included in section III D. c. Bid Package No. 2; this schedule reflects a new completion date of July 14, 1995. Mitigating measures are being discussed to complete this work on/or before July 3 , 1995, the anticipated start of Bid Package No. 3 work on site. Bid Packaae No. 3 : The Office of Statewide Health Planning and Development (OSHPD) completed their review of the Contract Documents and approved them on December 05, 1994 . The complete OSHPD review took four hundred and seventy nine (479) days . Refer to section III D d. for a preliminary submittal and commencement schedule for BP 3 . Bids were received on January 31, 1995 . On February 07, 1995 the Board of Supervisors voted to award the construction contract. The contract award date is February 21, 1995 with an effective Notice to Proceed (NTP) date of April 3 , 1995 . The contract allows for eight hundred and fifty (850) calendar days for completion and the target construction completion date is July 30, 1997 Delays : The current status of overall project completion has been delayed eight (8) months from the master schedule prepared in July 1992 . There are two distinct elements which drove the delay: 1 . a six month delay associated with the preliminary injunction and, a two month delay for the abatement of underground piping insulated with materials containing asbestos . An evaluation is underway to determine methods to reduce these delays and avoid any financial impact to the project budget. Page 2 III PROJECT INFORMATION AND STATUS B. COST 1. Project Budget/Actual Cost The architect ' s estimates of Construction and Furnishings and Equipment costs were incorporated into the project budget. The Construction Budget was revised to reflect the net estimated reduction for incorporation of Value Engineering items. Professional Liability Insurance has been shifted from 2 . 0 Consultant Services to 4 . 0 Permits, Printing, and Miscellaneous. The estimated amount for Signage and Graphic Services has been moved from 6 . 0 Furnishings & Equipment to an actual cost for the service under 2 . 0 Consultant Services . 2 . 0 Consultant Services has been revised to reflect actual costs for additional consultant services . The bid price including additive alternates 1 - 8 and AV-7 and AV-8 came in below the engineer' s estimate for construction, the bid price has been inserted into the attached project budget. All savings associated with the above revisions have flowed to 8 . 0 Project Contingencies . See the attached budget and actual cost report for details . 2. Pending Solicitations NONE 3. New Contract Amendments NONE 4 . Pending Contract Amendments NONE 5. New Contracts In accordance with Board Resolution No. 94/156, dated March 15, 1994 a Request for Statement of Prequalification for Bid Package No. 3 was prepared. On May 17, 1994 the Board approved the Notice of Request for Statements of Prequalification. Eleven firms were recommended to the Board for determination as having met Page 1 the requirements for prequalification and the Board approved all eleven (11) firms on June 28 . On July 12, 1994 the Board authorized the County Administrator to solicit Bid Proposals from the eleven prequalified firms. The bidding process was put on hold in accordance with . the preliminary injunction granted by the Federal Court on August 01, 1994 . The bidding process resumed based upon 1) authorization of agenda item No. 2 .2 dated 12/13/94 and, 2) . the authorization and ratification of the previous action (2 .2 on 12/13/94) by the Board noted as item 1 . 84 on the 12/20/94 consent calendar. The eleven prequalified general contractors were polled to determine their interest in bidding on the hospital replacement project. Seven firms indicated their desire to submit bids. The Clerk of the Board placed the advertisements for bids and contract documents were printed and distributed in accordance with public contract law. Bids were submitted on January 31, 1995. Six (6) contractors submitted bids, the low apparent monetary responsible bidder was Centex Golden. On February 07, 1995 the Board voted to award the contract for the partial replacement of Merrithew Memorial Hospital (Bid Package No. 3) . An award letter was prepared and submitted to Centex Golden on February 08, 1995 . All required bonds and certificates of insurance were prepared and are on file. A Project Labor Agreement was executed on February 16, 1995 . The contract was executed and the contract date is February 22, 1995 . A Notice to Proceed (NTP) has been issued with an effective date of April 3 , 1995 . The authorized contract price is $39, 484, 000 . 00 . 6 . Contract Change Orders a. Bid Package No. 2 . change order # ' s 1 to 20 $671, 556 . 67 . ' 7. Pending Contract Change Orders a. Asbestos Abatement, $1, 657 .78, for decontamination of abandoned equipment and materials located in the "Old Paint Shop. " Equipment and materials were contaminated by deteriorated falling friable pipe insulation. b. Bid Package No. 2, has two (2) CO' s outstanding with a value of $42 , 046 . 00 and, twelve (12) PLO' s ' with a requested value of $149, 786 . 00 and an estimated value of $125, 466 . 00 . Page 2 RIEN-KREITZBERG Professional Construction Managers ers g MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT BUDGET ACTIVITY SCHEMATIC DES DEVL UPDATED 1,o LAND ACQUISITION 2.0 CONSULTANT SERVICES 2.01 Architect/Engineering $4,210,000 $4,295,111 $4,295,111 2.01.01 Acoustical &Communication Consultant $39,875 $39,875 2.01.02 Equipment Planner $25,500 $25,500 2.01.03 On-Site Verification & Measurement $40,000 $40,000 2.01.04 Rendering For Displays $7,225 $7,225 2.01.05 Reimbursables $198,000 $198,000 2.01.06 Liability Insurance $433,000 2.01.07 Communication Coordination $49,750 2.01.08 Communication Consultants $30,000 2.01.09 V. E. Meetings $10,961 2.01.10 V. E. Changes $57,225 2.01.11 Signs and Graphics $47,950 ' 2.01.12 Radiation Physicist $3,500 2.01.13 Medical Equipment Specifications $16,500 2.01.14 Communications "Combined Option B" $5,910 2.01.15 Security Consultant $12,695 2.01.16 Signage & Graphics C. A. $10,900 2.01.17 Security System C. A. $3,200 1 2.01.18 New Main Water Service $7,994 2.01.19 New Garden 0 "J" Ward $12,271 2.01.20 Additional OSHPD Meetings $10,400 2.01.21 Correct Unforseen Field Conditions $25,000 2.01.22 Cable Television System $14,151 2.01.23 Imaging Design Information $24,733 2.01.24 Added Data Outlets $8,515 2.01.25 Revisions to OR/ER/Crisis $31,652 2.01.26 Rendering (Revised) $7,950 2.01.27 Added Electrical Service $7,903 2.01.28 Mechanical System Changes $44,492 2.01.29 Added GAP Items $20,707 2.01.30 Winterization Items $25,000 2.02 Soil Engineering $100,000 $100,000 2.03 Testing Services $250,000 $640,000 2.04 Construction Managment $3,588,000 $3,415,000 $3,778,440 2.04.01 District Hospital Survey $25,000 2.Q4.02 M/WBE Workshop $2,000 2.04.03 Delay Cost $320,000 ' 2.04.04 Revised Staffing Plan $167,940 2.04.05 AA/EEO Coordinator $150,000 1 OBRIEN-KREITZBERG Professional Construction Managers 2.05 Asbestos Abatement Consultant $10,000 $23,100 2.06 Survey $30,000 $30,000 SUBTOTAL CONSULTANT SERVICES $7,798,000 $8,893,461 $10,281,800 3.0 COUNTY STAFF 3.01 Architectural Division $164,000 $164,000 3.05 County Administrative Office $480,000 $480,000 SUBTOTAL COUNTY STAFF $644,000 $644,00() 4.0 PERMITS, PRINTING, & MISC EXPENSE$ 4.01 Encroachment Permits $0 $0 4.02 Traffic Mitigation $0 $0 ' 4.03 OSHPD Permits $957,000 $957,000 $957,000 4.04 Printing 4.04.1 Bid Package 1 $50,000 $50,000 4.04.2 Bid Package 2 $50,000 $50,000 i 4.04.3 Bid Package 3 $100,000 $100,000 4.04.4 Other Printing: $15,000 $15,000 4.05 Utility Connections $132,000 $132,000 $132,000 4.06 Relocation &Temporary Parking $352,000 $137,000 $137,000 4.06.1 Asbestos Removal H & L Wards $175,000 $48,190 4.06.2 Relocate Office Trailers $40,000 $0 4.07 Liability Insurance $447,612 SUBTOTAL PERMITS, PRINTING, & iIISC $1,441,000 $1,656,0001 ,936,802 5,0 CONSTRUCTION 5.01 Bid Package I (Remodel Wards E, G, I & J) $655,000 $508,000 $270,400 5.01.01 Change Order No. 1 $20,834 5.01.02 Change Order No. 2 $23,863 5.01.03 Change Order No.3 $24,767 ' 5.01.04 Change Order No. 4 $24,606 5.01.05 Change Order No.5 $18,969 5.01.06 Change Orden No. 6 $9,185 5.01.07 Change Order No. 7 $24,876 5.01.08 Change Order No. 8 $10,124 5.02 Bid Package ll (Make Ready Phase) $3,136,000 $1,390,000 $1,124,644 5.02.01 Change Order No. 01 $25,000 5.02.02 Change Order No. 02 $22,879 5.02.03 Change Order No. 03 $75,728 5.02.04 Change Order No. 04 $13,031 5.02.05 Change Order No. 05 $13,960 5.02.06 Change Order No. 06 $43,767 5.02.07 Change Order No. 07 $194,554 5.02.08 Change Order No. 08 $23,670 5.02.09 Change Order No. 09 $24,654 2 OBRIEN-KREITZBERG Professional Construction Managers ' 5.02.1 Change Order No. 10 21 4 Q g $ 35 5.02.11 Change Order No. 11 $21,450 ' 5.Q2.12 Change Order No. 12 $18,293 5.02.13 Change Order No. 13 $21,473 5.02.14 Change_ Order No. 14 $13,217- 5.02.15 13,2175.02.15 Change Order No. 15 $12,594 5.02.16 Change Order No. 16 $24,336 5.02.17 Change Order No. 17 $43,737 5.02.18 Change Order No. 18 $21,780 5.02.19 Change Order No. 19 $24,868 5.02.20 Change Order No. 20 $11,128 ' 5.03 Bid Package III (Building) $44,050,000 $46,321,000 $39,514,000 5.04 Design Contingency $2,386,000 $2,280,400 5.05 Construction Escalation $3,056,000 $3,420,600 SUBTOTAL CONSTRUCTION $47,841,000 $53,661,000 $47,4,38,822 8,0 FI.)RNI$HINGS & EQUIPMENT 6.01 Furniture, Fixtures, &,Equipment $9,337,000 6.01 Owner Furnished- Contractor Installed $741,000 $741,000 6.02 Owner Furnished-Owner Installed Over$4,ODO $5,278,675 $5,278,675 6.03 Furniture Over$4,000 $750,000 $750,000 6.04 Taxes, Freight, & Installation $1,633,000 $1,633,000 6.05 Signage And Graphics 200,000 SF @ $1.50/$F $300,000 $300,000 6.06 Signage & Graphics Consultant $90,000 6.07 Medical Equipment Consultant $301,325 $180,000 8.07.01 Change Order No. 1 $10,000 SUBTOTAL FtY RNISHlMS & EOUI.1= IMENT $9,337,000 $9,094,000 $8,892,67/5 70 COMMUNICATION$ 7.01 Telephone System(Instruments& Equipment) $500,000 $500,000 7.02 Other Systems (CCTV, Security, Ambulance, Intrusion, Etc) $500,000 $487,305 SUBTOTAL COMMUNICATIONS $1,000,000 `987„305 8,0PROJECT CONTINGENCY 8.01 Consultants $300,000 $412,072 8.02 County Staff $360,000 $435,000 8.03 Permits& Miscellaneous $161,000 $161,000 8.04 Construction $2,683,050 $3,492,280 8.05 Furn, Fixtures, & Equip $3,000,000 8.06 Miscellaneous $6,642,000 $3,388,489 $3,647,919 8.07 Medical Equipment Consultant $511,325 SUBTOTAL PROJECT CONTINGENCY $6,642,000 $6,892,539 $11,6539,596 9,0 FINANCE 3 OBRIEN-KREITZBERG Professional Construction Managers 9.01 Escalation $8,782,000 ' SUBTOTAL FINANCE $8,782,000 ' TOTAL BUDGET $81,841,000 $81,841,000 $81,841,000 4 roa z ct Ct1�It It 1! 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ISSUES AND ACTIONS SUMMARY OF ISSUES 1 . GENERAL ISSUES a. Out Reach and MBE/WBE Programs b. Contract Compliance Officer 2 . CONTRACT DOCUMENT REVIEW a. OSHPD Addendum(s) 3 . HOSPITAL BUILDING a. Study and cost estimate for noise mitigation at existing buildings 4 . EQUIPMENT PLANNING AND PROCUREMENT a. Equipment Budget ATTACHMENTS Equipment Budget Analysis i 1 1 . GENERAL ISSUES a. OUT REACH AND MBE/WBE PROGRAMS Issue: The Board of Supervisors of Contra Costa County, on July 20, 1993 recommended that a concentrated focus be placed with-in Contra Costa for stimulation of economic growth and development with continuing attention to Minority and Women owned business . The Board went on to say; The new hospital is the largest public works project that the county' s ever done, and should be a source of employment and economic development for citizens of Contra Costa County. Action: Nothing new to report. b. CONTRACT COMPLIANCE OFFICER Issue: The County requested that an affirmative action compliance officer be provided for during the construction of Bid Package No. 3 . This will be a contracted service to the Construction Manager reporting to the county' s Contract Compliance Officer. Action: The Construction Manager prepared a Request for Proposal and submitted it to seven (7) firms . On the required due date five firms responded. These responses were distributed for review and comment. The procurement process was delayed as a result of the preliminary injunction issued by the Federal Court. The procurement process was resumed based upon 1) authorization of agenda item No. 2 .2 dated 12/13/94 and, 2) the authorization and ratification 1 of the previous action (2 .2 on 12/13/94) by the Board noted as item 1. 84 on the 12/20/94 consent calendar and authorization for award of the BP 3 contract by the Board of Supervisors on February 07, 1995 . Solicitation has been referred to the county' s Contract Compliance Officer. Interviews with the firms were conducted and a selection was made. Contract negotiations are in process and Page 1 ' reporting formats are in the process of being developed by the County Contract Compliance Officer for inclusion into the Bid Package No. 3 Procedures manual. 2 . CONTRACT DOCUMENT REVIEW a. OSHPD Addendum(s) Issue: During the bid process, questions regarding the bid documents were raised by the contracting community. Action: The Construction Manager documented questions raised by the contracting community during the bid phase. All questions were referred to the Design Professionals for evaluation. Addendum were prepared during the bidding process and issued to the bidders, these addend are now being submitted to OSHPD for review and approval. Questions that were not responded to as a result of the allotted time are undergoing review by the Design Consultant and, as necessary, will be submitted to OSHPD for review. 3 . HOSPITAL BUILDING a. STUDY AND ESTIMATE, NOISE MITIGATION Issue: KMD has secured a consultant to prepare a sound mitigation plan with the associated estimate for implementation. Action: The Construction Manager has reviewed the estimate for implementation and recommended that it not be executed since the Project Budget has no allowances ' for the designed scope and estimated expenditures. The Construction Manager will be working with KMD' s Acoustical Consultant to review existing noise patterns on site, develop presentations of typical construction noises based upon optional methods of construction, select methods which meet Hospital Operational Noise Criteria as well as the Project Budget and provide to KMD for incorporation into Page 2 Project Construction Documents. The Construction Manager has contracted with the acoustical consultant. A meeting to develop final scope has concluded and development work is complete. The initial presentation to Hospital Operations was conducted at the consultant ' s office on Friday, February 11, 1994 . Hospital Operations will now decide as to when, where and to whom the sound simulation will be presented. 4 . EQUIPMENT PLANNING AND PROCUREMENT a. EQUIPMENT BUDGET Issue: The Project Budget has an established line item for budgeted equipment. 6 . 0 FURNISHINGS AND EQUIPMENT is set at $8, 882, 675 . 00 . The present estimate for equipment required for the project is $15, 446, 878 . 00 . What is being done to off set this deficit? r Action: The Hospital is presently purchasing equipment as part of their annual capital equipment acquisition program. The equipment planning consultant has completed an inventory of all existing hospital 1 equipment and ranked the findings, the ranking is as follows: G good, F fair and P poor. The net savings for each item by category has been applied to the budget to determine the impact. Hospital Operations is reviewing the Consultant' s findings to determine the hospital ' s ability to reuse equipment. The final results will then be applied to the estimate to determine the impact and additional measures which may be required if any. The initial application of the Consultant ' s estimate for good and fair equipment items has been applied to the budget, the results are noted on the attached spread sheet. The deficit was $5, 859, 517 at the completion of that exercise. The Hospital has reviewed the Consultants recommendations to determine if they agree, as well as determine which additional measures they intend to implement to continue to reduce this deficit. At this time all departments have reviewed and revised their proposed equipment list and this information has been transmitted to the Equipment Planning Consultant for the development of a revised Equipment List and Budget. This was submitted on January 07, 1994. The revised deficit is reflected in the attached spread sheet, dated March 15, 1995 . Page 3 The revised deficit is now $6, 426, 019 . Hospital operations will now review the equipment list to determine what/if any revisions can be made; and evaluate opening levels required. r i Page 4 o oZ OEEZ 9-2 w mm m mm CC �o C cq o � �W U CU U U CS NN O CAJ 2.s C C C Ch E9 EA rh CO / W/� EA 6s Lo V rn Z T LO cn LL T r 1coL O C W a 1rnW > W 0 --- O O LoCAN t- N Z — ZZZ m m d d N M O O OD r m mm m m m C+j to C') CSD N c � N �" CU Ci ci Ci U N N Z c C c C CO W? 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Bid Package No. 2 Change Request Log Request for Information Log Submittal Control Log Remaining Contract Construction Schedule ' d. Bid Package No. 3 Submittal Control Schedule Preliminary Submittal Schedule 1 III PROJECT INFORMATION AND STATUS D. CONSTRUCTION PROJECTS ' a. ASBESTOS ABATEMENT Issue: The Hospital campus contains structures which will be required to be demolished. The demolition is to occur during the make ready phase of construction. The first step required prior to the demolition will be to secure and remove all materials containing asbestos. Action: This project was completed during the week of May 16, 1994 . Stats : One Potential Change Order, $1, 657 . 78 . i 1 1 1 III PROJECT INFORMATION AND STATUS D. CONSTRUCTION PROJECTS C . BID PACKAGE No. 2 Issue: OSHPD approval of Bid Package No. 2 for construction is complete. The Construction Manager is responsible to now manage the County process for 1 Construction. Action: This project has been delayed, underground items - have been discovered which are as follows : 1) an old septic tank located to the north of L Ward, 2) underground steam and condensate return piping buried underground in concrete trenches which were insulated with asbestos containing materials, 3) a fill spout for an underground storage tank, 4) concrete footings/stem walls under L Ward and, 5) an underground storage tank at the north end of L Ward. On August 1, 1994 the Federal Court issued a preliminary injunction stopping all construction activity and, on August 2, 1994 a Stop Work Notice was issued to the contractor, two hundred and four (204) calendar days had passed since the issuance of the Notice to Proceed. A list of recommended actions was prepared and submitted to County Counsel, this list was forwarded to Plaintiff ' s Counsel and reviewed with ' Plaintiff ' s Counsel on site. On August 26, 1994 a stipulation was granted allowing limited BP 2 work to continue, this work was known as "Site Safety and Winterization Issues" . A meeting was conducted ' on August 29, 1994 with the General Contractor, Architect and, Hospital to review the approved scope and, what issues were pending in order to allow for the completion of that work, a Notice to Proceed (NTP) was issued to resume work effective Page 1 ' August 30, 1994 . The stop order delayed the BP 2 work twenty seven (27) days . A schedule for the revised scope was prepared and submitted by the General Contractor on September 14, 1994. This work was completed on November 30, 1994 . On November 29, 1994 the Federal Court dissolved the preliminary injunction on the replacement ' hospital project. A Notice to Proceed (NTP) was issued to the contractor to resume the balance of the contract work. The effective NTP date was December 8, 1994 and a kick off meeting was held at the hospital to review the contractor' s revised schedule and discuss the impacts to operations and the required Methods of Procedures to mitigate the impacts . A copy of the current completion is attached. Rain continues to impact the completion date, the following is a list of rain days by month; December (3 days) , January (26 days) , February (0 days) and, March to date (6 days) . Stats : RFI ' s 308 total 306 answered 2 outstanding 18 days maximum outstanding duration Submittals 39 total Field Instructions 104 issued to date Change Orders 20 approved ($671, 556 . 67) Change Orders 2 pending ($ 42, 046. 00) ' Potential C.O. 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R.D. 1995 ID start finish B MAR APR MAY JUN JUL AUG 13 20,27 13 20 27 A 1017 94,1 15 22 29,5 1219 26,3 1017 24 01 ,7 14,21 28 A1 BP200190 21 FEB95A 21 MAR95 30 6 B Street J Int Tren0h � ( fII BP2002-80 06MAR95A 20MAR95 9 5 PI Concrete Walk&Ramp At J Ward 4 I BP200165 08MAR95A 29MAR95 10 9 Pa 1 Exc�vatlon At Retaining Walls � BP200166 09MAR95A 16MAR95 3 3 Rain Delay=AMW ; BP200150 14MAR95 14MAR95 1 1 Place FAj&Paging At E Ward ! Relocate when Panel 2P work is performed ............................... .....................!..............................•.............................>........... BP200290 14MAR95 14MAR95 1 1 Tle4n Mi�sc Services I BP200420 14MAR95 17MAR95 4 4 at Ins Street 5 To New Waterline G BP200330 15MAR95 15MAR95 1 1 Excavato Upper B Street i BP200460 20MAR95 1211MAR95 7 7 Oxyggn Line I 1 BP200300 21 MAR95 24MAR95 4 4 Piaco Fencing At J Ward ZWNot Complete Constrained by BP200260; ...... i........................... ... ;........... 13P200340 30MAR95 06APR95 6 6 gemove Retaining Wall � R BP200220 04APR95 06APR95 3 3 € Place Concrete At B Street Co#8 BP200380 06APR95 19APR95 10 10 i Place Shoring ANEW BP200240 07APR95 10APR95 2 2 ,f Place Fence CO#8 BP200370 20APR95 17MAY95 20 20 Place #3 To MH#2(12) E ...............f.........................................................:..................... ......I.....................A................................. ..........................:......... BP200400 18MAY95 07JUN95 15 15 Place Storm(Drain)fl�H#8 To DI#1 ANNOMEW i BP200410 08JUN95 23JUN95 12 12 Mass Excaaation lIP200430 26JUN95 1211JUN95A 44 StormDrain MH#4 To DI#5 BP200450 26JUN95 12WUN-95 4 4 Finish San Sewer;MH#3 To MH#10 AW BP200390 30JUN95 �04JU195 3 3 est SewerAW , BP200440 30JUN95 04JUL95 3 3 ...............`...............................,..........................,............................;................................................................................ ave Ur.BS . ........................................ Street A BP200470 05JUL95 05JUL95 1 1 t Striping Ar ; Ar BP200460 06JUL95 12JUL95 55 Clean&Sell] A BP200490 13JUL95 13JUL95 1 1 _ Derroobllle i l E i ' Project Start OBDEC94 �Earty Bar MooK sheet 7 of t Protect Finish 28JUL98 ♦ Progress Bar Data Data 14MAR95 APEMW Cddcal Activity O'Brien-Kreltzberg And Associates Plot Date 14MAR95 Merrithew Hospital Bid Package 2 (c)Prkravers Systems.Inc. 1 III PROJECT INFORMATION AND STATUS ' D. CONSTRUCTION PROJECTS d. BID PACKAGE N0. 3 ' Issue: The Board authorized the office of the County Administrator to enter into a contract with the low ' monetary responsible prequalified bidder for the construction of the 210, 000 square feet - 144 bed acute care Merrithew Memorial Hospital at Martinez, Ca. Action: A current schedule of; the preliminary submittal process, Notice to Proceed (NTP) and, projected start of on-site activities is attached. Bids were received on January 31, 1995 . The Board authorized the award of construction on February 7 , 1995 . An ' award letter was submitted to the contractor for contracts, bonds and, certificates of insurance. The contract date is February 22 , 1995 and all bonds and insurance instruments have been reviewed by the county for compliance. The project labor agreement was executed on February 16, 1995 . A Notice to Proceed (NTP) was issued with an 1 effective date of April 3 , 1995 and, the projected start of on-site construction activities is July 3 , 1995 . Stats : Submittals 5 Total 3 Answered 2 Pending Page 1 IO'BRIEN KREITZBERG errithew Memorial Hospital Review Stamp Processing Time Bid Package#3 1-Approved A-Receipt to Review 2-Approved as noted B-Schedule Return Vs Actual Submittal Log 3-Revise and resubmit C-From Review To Contractor ,Monday,March 13, 1995 4-Rejected D- Total Turn Around Sub# Spec Sec. Description From To Due From To Review Contr Review Date Review Contractor Stamp A B C D '0001 01010 Resumes(Saia,Link,Jones) 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 1 0 16 0 5 0002 01150 Cost Breakdown by 16 Spec.Di 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 1 0 16 0 5 0003 01010 Request for substitution of Proje 3/3/95 3/3/95 3/24/95 3/8/95 3/8/95 0 16 0 5 0004 01310 90 day CPM and Prebid iSchedu 3/13/95 0 0 ":0 1. 0005 01340 Submittal schedule 3/13/95 3/13/95 0 0 0 1` r Acth►lty orifi Early Early 1995 ID Dur start finish 13 MAR APR MAY UN JUL U 13 0 27 13 90 27 10 17 24 1 0 15 22 29 t5 12 19 26. 3 10 17 24 1 7 14 AAA0000 0 22FEB95A NOTICE OF AWARD ' AAA0100 20 22FEB95A 01APR95 WORK PUN-SS 01010-1.08E , ®® Operational Site Analysis 3/13/95 ' AAA0200 10 22FEB95A 02MAR95A SHIT C ST BREAKDOWN OF BIDS-;SS 01150-1.02A AAA0300 15 22FEB95A 27MAR95 SUBMIT A PROACH AND METHODS-SS 01150-1.028 e� AAA0400 15 22FEB95A 27MAR95 SUBMIT...........TRAFFIC/SECURITY PLAN-SS 01540-1.08 F................... ... -d.................... ... AAA0450 0 16MAR95 QSCHEDULING MEETING-SS 01310-1.02B AAA0500 15 22FEB95A 13MAR95A SUBMIT DAY CPM SCHEDULE-SS 01310-1.028"" Include Prebid Schedule AAA0550 0 02MAR95A ME G WITH KMD-1:00 P.M. ' AAA0575 0 02MAR95A MEET G WITH CENTER GOLDEN-2:00 P.M. : AAA0600 20 22FEB95A 13MAR95A SUBMITS HEDULE OF SUBMITTALS-SS 01340-1.02 ..... =-wBMIT .......... .......................................................................................................)S low 30 ay evieuti bme tart.ofconstruction.is.................. AAA0700 30 22FEB95A 11APR95 LPROJECT CPM-SS 01310-1.028* contingent upon receipt of an acceptable schedule' AAA0800 30 22FEB95A 11APR95 SUBMITSCHEDULE OF VALUES-SS 01150-1.026 c)Use 01310-1.02Bnot � D13f0-1.04A&C o! NTP0000 0 03APR95" NOTICE TO PROCEED r) NTP0100 5 03APR95 07APR95 PARTNERING SESSION-SS 01010-1.16A NTP01010 45 03APR95 17MAY95 SUBMIT SUBST.. LIST(REPLACE$DIV F 18E)SS 0188 .................................................................................................................:........................................................................................... ' NTP01020 60 03APR95 01 JUN95 SUBMIT FINAL SUBSTITUTIONS-SS 01860-1.03C NTP01100 60 03APR95 01 JUN95 SUBMIT ALL DEFERRED APPROVALS-SS 01340-102J E ' NTP01200 90 03APR95 01JUL95 SUBMIT STRUCT,MAIN FRAME,HVAC-SS 01340-1.MW NTP01210 90 03APR95 01JUL95 SUBMIT GRAVITY DRAIN,SPRINKLERS,LONG LEAD ITEM ' NTP01300 120 03APR95 31JUL95 SUBMIT REMAINING SUBMITTALS-SS 01340-1.02J .............................................................................................................................,..................................,....................................,..................-- NTP0200 15 03APR95 17APR95 SUBMIT SAFETY PROGRAM-SS 01540-1.06A ` NTP0300 15 03APR95 17APR95 DESIGNATE ENV.CONTROL OFFICER-SS 01540-1.:08A NTP0400 15 03APR95 17APR95 SUBMIT RATES-DIVISION G.10.J.2.A NTP0500 15 03APR95 17APR95 SUBMIT OVERHEAD RATES-DIVISION G.10.J.2.K NTP0600 15 03APR95 17APR95 ' SUBMIT ORIGINAL BID&BACKUP DATA-DIV G.10.J.2. ............................... ..................................................................................-........:..................................i........................................................ NTP0700 15 03APR95 17APR95 DELIVERY OF VIDEO EQUIPMENT-SS 01400.) ' NTP0800 30 03APR95 02MAY95 SUBMIT SITE CLEANUP PLAN-SS 01561-3.01A ' NTP0900 30 03APR95 02MAY95 SUBMIT ALL SUBCNTR AGREEMENTS-SS 01010-1.022 OSW1000 0 03JUL95 TART OF ONSI1~E WORK Project Sart 08DECa4 Z_WaW Eerty liar MERI Sheet 1 of 1 ProjedFWah 31JULS5 j0pMW Progress Bar O'Brien-Kreftzberg Data Date 13MAR95 Ctltical ActMty Rot Date 13MARe5 Merrithew Memorial Hospital ' Preliminary Submittal Schedule (c)Prbmvera Systems,Inc.