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HomeMy WebLinkAboutMINUTES - 03281995 - 1.28 TO: BOARD OF SUPERVISORS FROM: Mark Finucane, Health Services Director Contra Costa DATE: March 16, 1995 Count SUBJECT: Approval of Agreement #28-531-2 with the County of Alameda SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, Board of Supervisors, to execute on behalf of the County, Agreement #28-531-2 with the County of Alameda, in the amount of $433,927, for the period from July 1, 1994 through June 30, 1995, to enhance comprehensive services to Contra Costa County residents with HIV Disease and their families. II. FINANCIAL IMPACT: Approval of this agreement will result in $433,927 of Supplemental Grant funds from the County of Alameda, as the Grantee of federal funds under the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act, Title I, for FY 1994-95. No County match is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: On September 14, 1993, the Board of Supervisors approved Agreement #28-531-1 with the County of Alameda, as the Grantee of federal Ryan White CARE Act, Title I Supplemental Grant funds, for development, organization, coordination, and operation of more effective and cost efficient systems for the delivery of essential services to Contra Costa County residents with HIV Disease and their families. Approval of Agreement #28-531-2 will continue funding for these services through June 30, 1995. The Board Chair should sign eight copies of the agreement. Seven signed copies of the agreement and four certified/sealed copies of this Board Order should be returned to the Contracts and Grants Unit for submission to the County of Alameda. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) Q ACTION OF BOARD ON —�1� n d� gaZ , 19!9!;' APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) cc: Health Services (Contracts) ATTESTED County of Alameda Phil Batchelor, Clerk of the Board of Supe WnaadGountyAdmin&aW Mee2/7-ee BY - DEPUTY FISCAL AGENT AGREEMENT This Agreement, made and entered in this day of , 19 , by and between the County of Alameda and the County of Contra Costa. WHEREAS, the Ryan White Comprehensive AIDS Resources Emergency Act of 1990 (hereinafter referred to as the "Act") was enacted into federal law for the purpose of providing emergency assistance to localities that are disproportionately affected by the Human Immunodeficiency Virus epidemic and to provide financial assistance for the development,organization,coordination and operation of more effective and cost efficient systems for the delivery of essential services to individuals and families with HIV diseases, and; WHEREAS, the Secretary of the United States Department of Health and Human Services,acting through the Health Resources and Services Administration,has awarded$ 1,549,741.00 to the Oakland Eligible Metropolitan Area in accordance with the provisions of the HIV Emergency Relief Supplemental Grant Program of the Act, to be disbursed over the period of ,July 1. 1994 through June 30, 1995 _ to provide essential services, and; WHEREAS, the grant is directed to the President of the Alameda County Board of Supervisors as the chief elected official of the urban county that administers the public health agency that provides outpatient and ambulatory services to the greatest number of people with HIV/AIDS, and; WHEREAS, the President of the Alameda County Board of Supervisors shall establish through intergovernmental agreements with the chief elected officials of the qualifying political subdivisions and administrative mechanism to allocate funds and services; and WHEREAS, both the Health Resources and Services Administration and the Alameda/Contra Costa HIV Planning Council stipulate that 27 percent of the funds awarded to the Oakland Eligible Metropolitan Area be allocated to Contra Costa County and, further, that Contra Costa County has been allocated $ 433,927.00 from the period of July 1. 1994 through June 30, 1995 NOW THEREFORE,IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. The County of Contra Costa shall: A. Provide for the.delivery of essential services to individuals and families with HIV disease,as set forth in Exhibit A; and B. Provide the County of Alameda quarterly invoices for services provided pursuant to this Agreement, which reflect the services provided during the preceding quarter, using the invoice format as set forth in Exhibit B. 2. The County of Alameda shall: A. Remit payment to Contra Costa County within ten(10)working days receipt of each invoice. The total amount payable to Contra Costa County shall not exceed$ 433,927.00 for the period of _July 1. 1994 through June 30, 1995 3. Attached hereto and marked Exhibit A, and incorporated by reference herein, is the scope of work to be performed by the County of Contra Costa and the budget requesting AIDS funding pur-a-aant to the Act. 4. The County of Alameda is not liable for an exchange of money or monetary consideration under this Agreement. 5. Neither the County of Contra Costa, nor any of its employees shall by virtue of this Agreement be an employee of the County of Alameda for any purpose whatsoever, nor shall it or they be entitled to any of the rights, privileges or benefits of Alameda County employees. The County of Contra Costa shall be deemed at all times an independent contractor and shall be wholly responsible for the manner in which it performs the services required of it by the terms of this Agreement. The County of Contra Costa assumes exclusively the responsibility for its actions and those of its employees as they relate to the services to be provided during the course and scope of their employment. 6. The County of Contra Costa shall provide workers' compensation at its own cost and expense and neither the County of Contra Costa nor its carrier shall be entitled to recover any costs, settlements, or expenses of workers' compensation claims arising out of this contract. 7. The County of Contra Costa shall at all times during the term of this Agreement maintain in force those insurance policies and bonds as designated in the attached Exhibit C and will comply with all those requirements. 8. The County of Contra Costa agrees to defend at its sole expense, indemnify, and hold harmless the County of Alameda, its officers, employees and agents, from any liability in addition to any and all acts, claims, omissions, and losses by whomever asserted arising out of the acts or omissions of the County of Contra Costa in performance of the scope of work except those arising by reason of the sole negligence of the County of Alameda, its officers, employees or agents. The County of Alameda agrees to defend at its sole expense, indemnify, and hold harmless the County of Contra Costa,its officers,employees and agents,from any liability in addition to any and all acts,claims, omissions, and losses by whomever asserted arising out of the acts or omissions of the County of Alameda in performance of the scope of work except those arising by reason of the sole negligence of the County of Contra Costa, its officers, employees or agents. 9. The County of Contra Costa shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies. All services performed by the County of Contra Costa must be in accordance with these laws, ordinances, codes and regulations. Contractor shall indemnify and save the County of Alameda harmless from any and all liability, fines, penalties and consequences from any noncompliance or violations of such laws, ordinances codes and regulations. 10. Until the expiration of five years after the furnishing of any services pursuant to this Agreement, the County of Contra Costa shall make available, upon written request, to the federal and/or state government or any of their duly authorized representatives, this Agreement, and such books, documents and records of the County of Contra Costa that are necessary to certify the nature and extent of the effect of the reasonable cost of services. This paragraph shall be of no force and effect when and if it is not required by law. 11. Nothing contained in this Agreement shall be construed to permit assignment or transfer by the County of Contra Costa of any rights under this Agreement and such assignment or transfer is expressly prohibited and void. 12. This Agreement may be altered, changed or amended only by mutual agreement of the parties, and any alterations, changes or amendments shall be in writing and signed by the signatories of this Agreement or their successors in office. COUNTY OF ALAMEDA COUNTY OF CONTRA COSTA BY . BY/ President,Board of Supervisors President,Board of Supervisors MAY 0 2 1995 3 -,;,Ie -9.5 Date # Date APPROVED AS TO FORK- KELVIN IL BOOTY,JR., COUNTY COUNSEL Y CO OF ALAMEDA UNTY COUNTY OF CONTRA COSTA I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on 5/2/95 and that a copy has been delivered to the President as provided by Government Code Section 25103. Date: 5/5195 DARLENE J.BLOOM,Acting Clerk of the Board of Supervisors,County of Alameda,State of California 4F at4�i` O C'"r41Ft3R By_4 � EXHIBIT A Contra Costa County Supplemental Grant Budget and Service Priorities Scope of Work/Activities July 1, 1994-June 30, 1995 L Home Health Care Paraprofessional Care: To provide attendant care to people with disabling HIV to allow people to remain in their homes and avoid unnecessary hospitalizations: $79,379.✓ Pamprofes Tonal Care:To provide training and support for non medical home care providers: $21,000. Professional Care:To provitde home N therapies for those people with HIV who are unable to self-ac�iuuster N therapies at home and who are unable to receive clinic-based care: $30,000. Paraprofessional Care:To provide attendant care specifically for hospice level people with AIDS: $25,000. The maximum allowable for home health care services is$155,379.' H. Support Services A. Food To provide congregate meals at a drop-in center for people with HIV in Western Contra Costa County: $10,000.✓ To provide home-delivered meals to people with HN who are unable to prepare meals in their homes: $12,000.✓ B.Case Management To provide HN case management services in East Contra Costa County: $30,000./ To provide case�ement for HIV-infected clients of methadone clinics in Contra Costa County: $73,000. C.Housing To provide emergency housing vouchers to fmancially eligible people with HIV in Contra Costa County: $20,000.J D.Transportation To provide transportation vouchers for clients of community-based HN service providers in Contra Costa County: $20,052.✓ E.Day Services To provide drop-in day support services for people with HIV in West Contra Costa County: $41,800. F. Mental Health To provide mental health services and mental health coordination for people with HIV in Contra Costa county: $50,000.J The maximum allowable for support services is$256,$52.' M. Administration To administer grant funds and ensure provision of contracted services. The maximum allowable for administration is$21,696.' TOTAL APPROVED BUDGET $433,927' i EXHIBIT B ALAMEDA COUNTY HEALTH CARE SERVICES AGENCY OFFICE OF AIDS ADMINISTRATION QUARTERLY INVOICE Period: through Contractor: Contra Costa County Contract No. : Check Pay- able to Co.Co.Co. PH Accounting Date: Address Public Health Accounting 20 Allen Street Martinez, CA 94553 Attn. : Maria Sanguindel Approved Service ,Budget Current Billed Unexpended 7/1/94 - Period To Date Balance 6/30/95 Home Health Care $ 155,379 Support Services $ 256,852 IF- Administration -$ - 21,6961 -IF TOTAL BUDGET $ 433,927 Net Amount Payable by Alameda County: $ I certify that the information contained herein is true and correct in all respects, and in accordance with the terms and conditions of this contract and the financial records of this organization. Signature & Title of Authorized Agent Date Approved for Payment: Contracts Mgmnt. Director / Program Manager Date RW-S Inv. Rev. 1/95 EXHIBIT C ALAMEDA COUNTY CERTIFICATE OF INSURANCE SERVICE CONTRACTS Alameda County Health Care Services Agency Contractor: Public Health Dept./Office of AIDS Admin. Address: ALAMEDA COUNTY AGENCY / DEPARTMENT MAIL INSURANCE CERTIFICATES TO: Contract Term: / / to / / Office of AIDS Administration 1970 Broadway,_Suite 1130 Oakland, CA 94612 Attn: Marietta O. de Boria PART I GENERAL REQUIREMENTS: A. Forms: No other certificates/forms will be accepted. B. Additional Insured: Alameda County must be named as additional insured/obligees with respect to services being provided-on Comprehensive General Liability and Comprehensive Automobile Liability policies, but the County is not liable to the insurance company for any premiums, costs or assessments in connection with the above Contractor's policy/bond,as a result of being an Additional Insured. C. Primary Insurance: The Contractor's policy/bond must be primary insurance to any other insurance available to the County with respect to any claim arising out of this contract. D. Cancellation Notice: Alameda County must be given 30 days written notice of cancellation, non-renewal or reduction in limits or coverage including the name of the Contractor, mailed to the above address. E. Required Coverages: Required Coverages and endorsements are marked with an "x" in a box ( x ]. PART II CERTIFICATES OF INSURANCE: ( X ] A. WORKERS' COMPENSATION (STATUTORY COMPENSATION COVERAGE) LIMITS: [ X ] 1. Employer's liability insurance with limit not less than $100,000 per occurrence. Policy Number Policy Period Name of Insurance Company --- Signature of Individual Authorized by Insurance Company to Bind Company to Broker Name Coverage(s) checked above. Street City State Zip Date rm7292 Certificate of Insurance Page 2 [ 'X J B. COMPREHENSIVE GENERAL LIABILITY LIMITS: [ X ) 1. $1,000,000 per occurrence combined single limit bodily injury and property damage. Deductible of $5,000 or less per occurrence. COVERAGES: [ X ) 2. Required Coverages: a. Bodily Injury b. Property Damage c. Blanket Contractual 3. Other Coverages (Insurer to Check) : Personal Injury Products/Completed Operations Broad Form Property DAmage Fire Damage Legal Liability Cross Liability/Severability of Interests Clause ENDORSEMENTS: [ X ] 4. Special Provisions: a. Alameda County, its Board of Supervisors, officers, agents, and employees are Additional Insureds/Obligees with-.respect to services being provided. b. Policy is primary insurance to any other insurance available to the County with respect to any claim arising out of this contract. c. Thirty (30) days written notice will be mailed to Alameda County, at the address on page 1, of cancellation, non- renewal or reduction on limits or coverage of this policy. FORM: [ J 5. If Claims .Made Form, INSURER TO COMPLETE: a. Coverage for all prior acts? If no, advise retroactive date of coverage b. If policy cancelled by insurer, how long is the period of extended discovery? c. If contractee cancels policy, how long is optional coverage for extended discovery? d. Percent of annual premium cost to purchase extended discovery e. Coverage for the period of the contract will be maintained for a period of no less than five years after the expiration of the contract. If coverage for five years is not available, a shorter term may be negotiated: INSURER TO NAME TERM: BINDING: ( ] 6. Carrier Information & Signature Binding Coverages Above (INSURER TO COMPLETE) Policy Number — Policy Period Name of Insurance Company Signature of Individual Authorized by Broker Name Insurance Company to Bind Company to Coverage(s) checked above_ Street City7,)n State Zip Date Certificate of Insurance Page 3 [ X j C. COMPREHENSIVE AUTOMOBILE LIABILITY LIMITS: [ X ] 1. $1,000,000 per occurrence combined single limit bodily injury and property damage. Deductible of $5,000 or less per occurrence. COVERAGES: [ X j 2. Required Coverages: a. Owned Automobiles, if any b. Hon-owned Automobiles c. Hired Automobiles [ j 3. Cross Liability/Severability of Interests Clause ENDORSEMENTS: [ X j 4. Special Provisions: f a. Alameda County, its Board of Supervisors, officers, agents, and employees are Additional Insureds/Obligees with respect to services being provided. b. Policy is primary insurance to any other insurance available to the County with respect to any claim. arising out of this contract. c. Thirty (30) days written notice will be mailed to Alameda County, at the address on page 1, of cancellation, non- renewal or reduction on limits or coverage of this .policy. BINDING: [ j 5. Carrier Information & Signature Binding Coverages Above (INSURER TO COMPLETE) Policy Number Policy Period Name of Insurance .Company Signature of Individual Authorized by Broker Name Insurance Company to Bind Company to Coverage(s) checked above. Street city State Zip Date [ J D. FIDELITY BOND LIMITS: [ X j 1. Limits shall at least be equal to maximum County funds in contractors posession or control during any given month. Insurer to name limit $ COVERAGES: [ X 2. Faithful Performance Coverage of all officials, agents, and employees with access to funds received by Contractor. Policy Number -— Policy Period Name of Insurance Company Signature of Individual Authorized by Broker Name Insurance Company to Bind Company to Coverage(s) checked above_ Street City State Zip Date ,-77Q') Certificate of Insurance Page 4 [ ] E. PROFESSIONAL LIABILITY .(REQUIRED FOR PROFESSIONAL EMPLOYEES LICENSED AS A CONDITION OF EMPLOYMENT) LIMITS: [ X ] 1. $1,000,000 per claim. Deductible of $5,000 or less per claim. COVERAGES: [ X ] 2. Insures against errors or omissions in rendering or failing to render professional services. FORM: [ ] 4. If Claims Made Form, INSURER TO COMPLETE: o f a. Coverage for all prior acts? If no, advise retroactive date of coverage b. If policy cancelled by insurer, how long is is period of extended discovery? c. If contractee cancels policy, how long is optional coverage for extended discovery? d. Percent of annual premium cost to purchase extended discovery e. Coverage for the period of the contract will be maintained for a period of no less than five years after the expiration of the contract. If coverage for five years is not available, a shorter term may be negotiated: INSURER TO NAME TERM: BINDING: [ ] 5. Carrier Information & Signature Binding Coverages Above (INSURER TO COMPLETE) Policy Number Poticy Period Name of Insurance Company Signature of Individual Authorized by Br er Name Insurance Company to Bind Company to Coverage(s) checked above. Street city State Zip Date rm7292 Certificate of Insurance Page 5 [ ] F. MONEY AND SECURITIES LIMITS: [ ] 1. Limits shall at least be equal to maximum contract funds in contractors possession or control during any given month. COVERAGES: [ ] 2. Insurance against the disappearance, destruction or wrongful abstraction of funds on and off premises of contractor. Policy Number Policy Period Name of Insurance Company Signature of Individual Authorized by Broker Name Insurance Company to Bind Coapanny to f Coverage(s) checked above. Street City State Zip Date ( ] G. other (Describe Below) Policy Number Policy Period Name of Insurance Company Signature of Individual Authorized by Broker Name Insurance Company to Bind Company to Coverage(s) checked above_ Street City State Zip Date rm7292 care fieaae et Iaetiraace (To be coaaleted by Contrs - r Rsps•ssentatlTe) Page 6 f�l A• SZLF-ZNZURUC3 (Cantrac:ors se;f-insured for any risks shall attach to cont=act evidence satisfactory to County of Contrac-tor's financial ability to respond tc losses in amounts shown for each risk so!!-insurad (such as a current financial statement) . Nom: If excess insurance is nee red to meat the limits required for insuranr-o9 is Exhibit C, . .then t:^e . authorised representative of the excess insurance company(s) must sign the certificates in exhibit C .pertaining to the necessary coverages. The Ccntrac_or is self-insured for the .ollcwing coverages with respe:_ tc t:us contract: ( X j worker's Ccmversatica to the limit,of S 4l a,=), © 0 ( X j Comprehensive General Liability to the limit of S 1, 00 0,00 C ( X , ] Bed--'y injury ( X j Property damage ( X j Blanket Contractual ( j Personal injury ( ] Products/ccmcleted vgeratioas ( J Bread fort( property damage ( j Fire damage legal Liability ( X j Comprehen$ive Auto Liability to the limit of 3 �, C Oo� p C-) ( X j Owned Automobiles, if any ( X j *Jon-awned au--==biles ( X ] Hired autcmebi.;es ( Professional Liability to the limit of S 1, (Oyo, O C�rt,) ( x j Endorsement: special Provisions: a. Alameda County, its board of supervisors, officers, agents, and employoos are Additional Znsuseds/obligeeQ with respect to services being- requi_sd. b. Policy is Primary insurance to any otter insurance available to the County with respect to any claim arisiaq out of this contract. C. Thi_-ty (30) dayu written notice will be mailod to Alameda County, at the address on pegs . 1, of cancellation, non-renewal or reduction on limits or ccvsraga of t1his policy. CU5- CV caatractor ........... 31�ettw of ZF?Wr i zea repceaentat i rs of r i t t e —0 c Cm,mrmtor or R i alt ft up er FEB - 2 x - 93 TUE 1 4 . Z> 4 k—k-1 `r 1 KH AMINO. CERTIFICATE aF INSURANCE IgsuEail7/93TE 0 YY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND riS Of California CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE Johnson Lit Higgins DOES NOT AMEND; EXTEND OR ALTER THE COVERAGE AFFORDED BY THE 345 California Street San Francisco, CA 94104 COMPANIES AFFORDING COVERAGE CCMPANY LETTER A Hartford Fire Insurance Company COMPANY B LETTER INSURED Contra Costa County COMPANY LETTER c 651 Pine Street Martinez, CA 94553 COMPANY LETTER D COMPANY E LETTER covER�►aEs THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM100/YY) DATE(MAAIDD/YY) GENERAL LIABILITY GENERAL AGGREGATE. 0 COMMERCIAL GENERAL LIABILITY PRODUCT S-COMPIOP AGG, S CLAIMS MACE OCCUR. PERSONAL&ADV.INJURY 3 OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE S FIRE DAMAGE(Any one tire) S MED.EXPENSE(Arty we person) S AUTOMOBILE LIABILITY COMBINED SINGLE 3 ANY AUTO LIMIT ALL OWNED AUTOS BODILY INJURY 3 SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY S NON-OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE $ .._ EXCESS LIABILITY EACH OCCURRENCE $�--— UMBRELLA FORM AGGREGATE 9 --- OTHER THAN UMBRELLA FORM -- STATUTORY LIMITS WORKER'S COMPENSATION EACH ACCIDENT S AND DISEASE—POLICY LIMIT S EMPLOYERS*LIABILITY DISEASE—EACH EMPLOYEE S A Honesty Blanket Bond PEBHI6505 7/1/92 7/1/95 $5,000,000 each.loss Subject to $25,000 Deductible DESCRIPTION OF OPERATIONS/LOCAT10NSNRMICLESISPECSAL ITEMS To evidence existence of Employee Dishonesty coverage written in favor of Contra Costa County CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Alameda County EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO Fiscal Agent Agreement MAIL 3_DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE #28-531 for Ryan White LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESBNT`I ACORD 25-8 (7/90) CACORD CORPORATION 1990 4 , , EXHIBIT D COMMUNITY BASED ORGANIZATION MASTER CONTRACT AUDIT OF CONTRACTORS RECEIVING FUNDS THROUGH THE COUNTY The County contracts with various organizations to carry out programs mandated by the state and federal governments or sponsored by the Board of Supervisors. Under the Single Audit Act of 1984 and Board policy, the County has the responsibility to determine whether those organizations receiving funds from the County have spent them in accordance with contractual agreements and applicable laws and regulations. The County discharges this responsibility by,,reviewing audit reports 'submitted by Contractors and through other monitoring procedures. - I. AUDIT REQUIREMENTS AND STANDARDS A. Federal Funds If the Contractor is a State or local government OMB Circular A-128 "Audits of State and Local Governments" applies. If the Contractor.is a non-profit-organization OMB Circular A-133 "Audits of Institutions of Higher Education and Other Nonprofit Institutions" applies. The requirements are summarized as follows: 1. Contractors receiving annually less than$25,000 in federal funds are exempt from these audit requirements. 2. Contractors receiving annually at least$25,000 but less than$100,000 in federal funds must have a Single Audit in accordance with Circular A-128 or A-133 or a financial-compliance audit of each federal program. 3. Contractors receiving annually $100,000 or more in federal funds must have a single audit in accordance with Circular A-128 or A- 133. If the Contractor is a non-profit organization with only one federal program, the audit can be made for that one program only. B. Non-federal Funds Contractors receiving annually an aggregate of non-federal funds from the County of" 1. less than $100,000 are exempt from audit requirements except as otherwise required by this Contract. 2. $100,000 or more must have a financial and compliance audit in accordance with the U.S. Comptroller General's Government Auditing Standards (1988 revision) covering all County programs. C. General Requirements for All Audits 1. All audits must be conducted in accordance with Government Auditing Standard (1988 revision) prescribed by the U.S. Comptroller General. 2. Audits can be made annually or biennially (if done biennially, it must cover a two-year period). 3. Audit reports must identify each County program covered by the audit, i.e. contract numbers, contract amounts and contract period must be shown. 4. If a funding source has more stringent and specific audit requirements, those shall prevail over: those described herein II. AUDIT REPORTS Copies of the audit report including all attachments should be sent to the County Auditor and the County department administering the Agreement within the time frame specified by the department or six months after the end of the contract period. The County will notify the Contractor if the report is not acceptable with respect to form and/or content, and indicate the reason for rejection. In the County's sole discretion, the Contractor may be given an opportunity to cure the defects within a mutually agreed upon period of time. III. AUDIT RESOLUTION The Contractor must submit to its County liaison a plan of corrective action within 30 days of issuance of the report to address the findings contained therein. Questioned costs,disallowed costs and appeals shall be resolved according to the procedures established by the finding agencies. IV. SUBSEQUENT AUDIT WORK The County or other State or Federal agency may make additional audits or reviews to carry out its regulatory responsibilities; to the extent possible, this additional work shall be built upon the audit work already+ performed in accordance with these requirements. 4/26/93