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HomeMy WebLinkAboutMINUTES - 03281995 - 1.14 IN THE BOARD OF . SUPERVISORS 1 OF \. CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of the Observance ) on April 5, 1995 of ) RESOLUTION NO. 95/138 NATIONAL RECORDS MANAGEMENT DAY ) WHEREAS the administration and management of information is increasingly critical to industry, business and government, and the systematic creation, distribution, storage, maintenance and retrieval of records are of critical importance to organizations; and WHEREAS Contra Costa County' s records are among the most invaluable cultural resources of the County because of the information they provide about its people, institutions, communities, and governments, which is daily put into immediate, practical use; and WHEREAS an effective records management program enhances public access to County information and assures its availability for use as a basis for sound governmental decision-making by providing security and control against loss by mismanagement, natural disaster, theft, neglect or inadvertent destruction; and WHEREAS constantly changing technologies provide an array of information storage media from paper to electronic storage that require a concerted effort to assure proper retention and control , and offer opportunities and challenges for information accessibility; and WHEREAS the Association of Records Managers and Administrators (ARMA International ) has undertaken sponsorship of a national day for promoting professional records management and administration; and WHEREAS in response to the need for a sound program for the identification, preservation, management and use of County records , and the application of related standards of professional practice, the Contra Costa County Clerk-Recorder has initiated a records management services program for County agencies ; and WHEREAS the enactment by the Contra Costa County Board of Supervisors of the BETTER GOVERNMENT ORDINANCE on February 14, 1995 , County Ordinance Number 95-6, further documents the County' s effort to enhance county-wide records and information management activities; NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Board of Supervisors, in acknowledgment and support of professional records management in Contra Costa County, does hereby proclaim April 5 , 1995 as NATIONAL RECORDS MANAGEMENT DAY in Contra Costa County. PASSED AND ADOPTED on March 28 , 1995 by a unanimous vote of the Board Members present. GAYLE BISHOP, CHAIR, ISTRICT 3 JIM ROGEO, DISTR CT 1 . MARK DeSAULNIER, DISTRICT 4 J F IT DISTICT 2 TOM TORLAKSON, DISTRICT 5 I hereby certify that thio b a true and cor an action taken and entered at the minutes of Board of Superubora aD tlta ON tlto" ATTESTED:_mom•--• �a"� t 9 c? L . WL ISAYC t&M Clwk 0 ine BOOM of supervbm and 0MAM4r Uty Association of Records Managers and Administrators t Golden Gate Chapter OFFICERS 0 P.O. BOX 26116 President San Francisco, CA 94126 Terry Lee McCord. CRM �`• ,� ••` te (415) 885-4907 . (415) 822 3310 FcL C ICED Vice President Operations February 24, 1995 wmberiy A. Salamanca tain 2 W5i(50 pg 1418 Contra Costa County Board of Supervisors ARD OF s PERVISORS Vic•Preawant CONTRA COSTA CO. Public Rotations 651 Pine St. Rm 106 Julie J.Miller Martinez, CA 94553 Nor-cat Rocords, Managernont (510) 635-1944 Dcar Supervisors, Secretary John E.Wolbrecht, CRM The first observance of National Records Management Day will occur April Charles Schwab & 5, 1995, initiated by ARMA International, the Association of Records comany s9sr Managers and Administrators. ARNIA's 10,000 menibers and 150 chapters will be presenting special activities on that day to focus on the importance Treasurer of records and information management (RIM). Thomas J.Ciingenpeel datttLOK (415)467-2700 ARMA International is a professional, not-fur-profit membership organization whose primary purpose is education. It has 134 chapters throughout the United States; 13 chapters in Canada; two chapters in New DIRECTORS Zealand and one in Tokyo, Japan. The local Golden Gate Chapter has Arrangements over 180 members representing a wide variety of businesses, organizations, Tons©Cole agencies, and individuals in over 60 Bay Area cities and 7 Bay Area Dwasafe counties. We hold monthly meetings, seminars, .and workshops that address (415) 875-38M various subjects related to records and information management practices. Legislation/Regulatory Affairs Pamola Mott National Records Management Day will be observed in Canada and the BHP Minerals Internatlonai United States to focus attention on the importance of records and (415) 774.2182 information management. Olic way of meeting this challenge is to obtain a Library/Archives proclamation from the cities and counties represented by the ARMA Jeffrey Brewer Golden Gate Chapter. I am contacting YOU to request that Contra Costa Charles Schwab & Company County iSSlte a proclamation acknowledging National Records Management (415)395-5`.63 Day. I have enclosed two sample proclamations. Membership Pat 1.Tighe If you, or your resprescntative, would like to present the proclamation in Valent USA Corporation person, we will be hosting an open house and informal "Brown Bag (510) 258.2708 Luncheon" at the Federal Records Center in San Bruno from 11:30 a.m. - Proleaslonal Development 1:30 p.m. I will work with you and your staff to coordinate the presentation henry Williams, CRM and receipt of an proclamation you would issue. If there are an questions Nancy A.Williams & P Y P Y Y �1 Associates or if I can be of anv further assistance, pique contact me at 415-822-3310. (415) 771.94151 Publicatlone Sincerely,. Helen Haase Delta Diablo Sanitation oiatrict (510)778.4040 Terry Lee McCord, CRM President OFFICE OF THE CLERK-RECORDER CONTRA COSTA COUNTY Courthouse Building, First Floor Room 103 Martinez, California M E M O R A N D U M DATE: March 16, 1995 TO: Phil Batchelor., County Administrator FROM: Stephen L. Weir, County Clerk-Recorder SUBJECT: Request for Board of Supervisors' Resolution Proclaiming April 5, 1995 as NATIONAL RECORDS MANAGEMENT DAY in Contra Costa County. In response to correspondence to the Board of Supervisors from the Golden Gate Chapter of the Association of Records Managers and Administrators (ARMA) , I request that, in its meeting to be held on March 28, 1995, the Board of Supervisors proclaim by resolution April 5, 1995 to be National Records Management Day in Contra Costa County. A copy of the ARMA letter and a draft proclamation are attached. I also request that this proclamation be placed on the Board Agenda for the 28th as a Consent Item--in order that I might make a few brief remarks on the matter to the Board. (Attachments) )OAA V A e'r,4 Association of Records Managers and Administrators Golden Gate Chapter OFFICERS P.O. Box 26116 President San Francisco, CA 94126 Terry Lee McCord. CRM FiloSato sum" (415) 885-4907 (415)822-3310 RECEIVED Vice Prealdent Operations February 24, 1995 Kmberly A. Salamanca Iron Mountain (510)639-106 Contra Costa County F,,, r. F SUPERVISORS Board of Supervisors CLERK 80"--- Vice President CONTRAqO_SLA cO J Public Relations 651 Pine St. Rm 106 Jude J.Miller Martinez, CA 94553 Nor-CW Records Managernont Dear Supervisors, (510)635-1944 Secretary John E,Wolbrecht, CRM The first observance of National Records Management Day will occur April Charles Schwab & 5, 1995, initiated by ARMA International, the Association of Records Company Managers and Administrators. ARMA's 10,000 mcnibm and 150 chapters (415)39S,6957 will be presenting special activities on that day to focus on the importance Treasurer of records and information management (RIM). Thomas J. Clingenpeal dataLOK ARMA International is a professional, Dot-for-profit membership (415)467-2700 organization whose primary purpose is education. It has 134 chapters throughout the Unitcd States; 13 chapters in Canada; two chapters in New DIRECTORS Zealand and one in Tokyo, Japan. The local Golden Gate Chapter has Arrangements over 180 members representing a wide variety of businesses, organizations, Tondo Cole agencies, and individuals in over 60 Bay Area cities and 7 Bay Area DwaSafe counties, We hold monthly meetings, seminars, and workshops that address (415)$75-3800 various subjects related to records and information mana.geillerit practices. Legislation/Regulatory Aff airs National Records Management Day will be obscfvcd in Canada and the PHP MIMott neraIG International United States to focus attention on the importance of records and (415)774.2182 inform'ation management. ODC way of irlecting this challenge I'S to Obtain a Library/Archives proclamation from the cities and counties represented by the ARMA Jeffrey Brewer Golden Gate, Chapter. I am contacting you to reque-st that Contra Costa Charles Schwab & -z County issue a proclamation acknowledging National Records Management Company(415) 395-6563 Day. I have enclosed two sample proclamations. Membership Pal 1,Tighe If you, or your respresentative, would like to present the proclamation in Valent USA Corporation person, we will be hosting an open house and informal "Brown Bag (510) 256-2708 LUnchcon" at the Federal Records Center in San Bruno from 11:30 a.m. - Protessionai Development 1:30 p.m. I will work with you and your staff to coordinate the presentation Nancy Williams, CRM and receipt of any proclamation you would iSSUC. If there are any questions Nancy A, Wflliarr;; or if I can be of any further assistance, please contact mo at 415-822-3310. Assoclatos (415) T71-9451 Sincerely, Publication* Haler) Haase Delta Diablo Sanitation Terry Lee McCord, CRM, (510)778-4040 President