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HomeMy WebLinkAboutMINUTES - 06071994 - 1.56 TO: BOARD OF SUPERVISORS Contra FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES 1 Costa County MAY 10 1994 P DATE: r�STI coU-4 c SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR REMODELING AT 1305 MACDONALD AVENUE, RICHMOND, FOR SOCIAL SERVICE DEPARTMENT (WPE942) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I . RECOMMENDATION A. APPROVE a consulting services agreement with Wilson & Wilson and Associates, Inc. , 3735 San Pablo Dam Road, E1 Sobrante, for architectural services for Remodeling at 1305 Macdonald Avenue, Richmond, for Social Service Department. The agreement will be effective February 1, 1,994 and will provide for design development, construction documents, bidding and construction phases, with a payment limit of $126,000 . 00, which amount shall not be exceeded without prior, written authorization by the Director of General Services . B. AUTHORIZE the Director of General Services to execute the agreement and to issue written authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall not exceed $25,000 . 00 . II . ` FINANCIAL IMPACT Sufficient funds are available in the Social Service Department budget to cover the amount encumbered by this agreement. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 7 1 C19 4APPROVED AS RECOMMENDED ✓ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE ✓ UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE-SHOWN. CONTACT: BARTON J. GILB ERT (313-7100) CC: County Administrator ATTESTED PHIL BA4CHELOR,CLERK OF THE BOARD OF General Services Dept. - Arch. Div. , Lease Mgmt. , "Accounting SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Controller Social Service Dept. (Via A/D) M382CPaapltant . (Via A/D) BY E DEPUTY 13513B04 . 20A RH:GB:dp Page 1 of 2 APPROVING CONSULTING SERVICES AGREEMENT 135-9113/A. 1 . 1 FOR ARCHITECTURAL SERVICES FOR REMODELING May 10, 1994 AT 1305 MACDONALD AVENUE, RICHMOND, FOR SOCIAL SERVICE DEPARTMENT III . REASONS FOR RECOMMENDATIONS/BACKGROUND A. The heating ventilating and air conditioning ( "HVAC" ) system at 1305 Macdonald Avenue is substandard and near the end of its useful life. Also, the exterior walls are bare, uninsulated concrete. To make the building more comfortable, improve worker satisfaction and reduce utility costs, the County Administrator' s Office and the Social Service Department have requested renovation of the HVAC system and insulation of the exterior walls . Further, they have requested improvements in the reception area on the first floor to improve public service efficiency. B. The County has a rare opportunity now to accomplish the renovation and improvements in the least possible time and at the lowest possible cost. When the new Social Service office building in Hercules is completed late this year, it will be occupied by the staff from two leased buildings, one on Research Drive in Richmond and one on San Pablo Dam Road in E1 Sobrante. When these two leased buildings are vacated, they can be occupied by staff from 1305 Macdonald Avenue, and the renovation and improvements at 1305 Macdonald Avenue can be accomplished while the building is empty. C. Consequently, on March 1, 1994, the Board approved a consulting services agreement for architectural schematic design services for these and related improvements at 1305 Macdonald Avenue. The Consultant has completed its schematic design studies, the County Administrator has confirmed the project scope and feasibility, and the Consultant is ready to proceed with design and construction documents . D. Architectural services under this agreement will include design development, construction documents, bidding and construction phases of the project. E. Wilson, Wilson and Associates, Inc. , is certified as a women owned firm and will use subconsultants to satisfy the Minority Business Enterprise goals of the County' s Minority and Women Business Enterprise Contract Compliance Program. F. The County must proceed with this agreement for architectural services because it does not have sufficient staff to provide the services . 13513B04 .20A RH:dp Page 2 of 2