HomeMy WebLinkAboutMINUTES - 06281994 - 1.78 TO: BOARD OF SUPERVISORS ;;' C0�1tra
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FROM: County Administrator County
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DATE: June 28, 1994 °SrA'covK�
SUBJECT: CONSULTANT REVIEW of AUDITOR-CONTROLLER'S ACCOUNTS PAYABLE
FUNCTION
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. Accept audit report by Loder, Drew & Associates of the Accounts Payable function.
2. Commend the Accounts Payable division, Auditor- Controller's Office for performing
exceptional work on a consistent basis.
FISCAL IMPACT:
General County revenues of$13,000 to$33,000 less a contingency fee from monies recovered from
duplicate payments, payment on incorrectly billed invoices, and other related actions.
BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
The County contracted with Loder, Drew &Associates to perform an audit of the Accounts Payable
function. The audit was designed to identify duplicate payments, over-payments, missed discounts,
sales and use tax errors and real estate expense overpayments.
The review by Loder, Drew & Associates reveals a job well done by the Auditor-Controller's Office.
Discovery of lost monies caused by Accounts Payable staff errors were virtually nonexistent.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON >2,1 9 APPROVED AS RECOMMENDED ✓OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
✓ UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:Linda Bulkeley 646-4870 1//
ATTESTE _119—i 9 9 7'
PHIL B CH&LOR7CLERK OF
THE BOARD OF SUPERVISORS
Orig Dept: County Administrator AND COUNTY ADMINISTRATOR
cc:Auditor-Controller Q n n n
BY X!� l the e .�L�.a J ,DEPUTY
The findings described below are for the period July 1, 1991 through April 30, 1994.
Total Records Records with Errors
560,394 19
Total Payments Payments made in Error
$1.510 billion $13,000 - $33,000
According to the consultants, the County's error rate of .00339% is significantly lower than the average error
rate of .02%. Loder, Drew & Associates' clients have included such well known companies as Nike Inc.,
Williams Sonoma, Hyundai Motor America, House of Fabrics, Mattel, Dollar Rent a Car, and Data General
Corporation.
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