Loading...
HomeMy WebLinkAboutMINUTES - 06211994 - IO.2 To?, BOARD OF SUPERVISORS 1 .0.-2 ...� Contra FROM: INTERNAL OPERATIONS COMMITTEE Costa a.Tt s County DATE: June 13, 1994 '^ sT"-----•-r-P SUBJECT: REPORT ON THE 1994 WORK PLAN FOR THE HUMAN RELATIONS COMMISSION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . APPROVE the attached Work Plan for the Human Relations Commission for calendar year 1994. 2 . NOTE the continuing need to find some way to finance and staff the Human Relations Commission. 3 . REQUEST the Human Relations Commission to provide a status report on the achievements of the Human Relations Commission to the Board of Supervisors by the end of December, 1994, along with a proposed Work Plan for calendar year 1995 . 4 . REQUEST the Human Relations Commission to forward their by- laws to the Board of Supervisors for review and approval when they have been completed. 5 . REMOVE this matter as a referral to the 1994 Internal Operations Committee. BACKGROUND: When the Human Relations Commission was enlarged last year and a number of new members were appointed, the Board of Supervisors . asked the Commission to prepare a 1994 Work Plan and return it to the Board of Supervisors by March 22, 1994 .. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNT AD I IVRRENDATION OF BOARD COMMITTEE APPROVE THE SIGNATURE(S): JEF1� MARK DeSAULNIER ACTION OF BOARD ONTti ems- 1, 1994 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED Contact: PHI ATCHELOR,CLERK OF THE BOARD OF CC: SUPERVISORS AND COUNTY ADMINISTRATOR See Page 2. BY '�/ 0 0 i1�� p DEPUTY I .O.-2 On March 22, 1994 , the Board of Supervisors referred the proposed Work Plan to the Internal Operations Committee for more detailed discussion with the Commission. On June 13, 1994, our Committee met with members of the Human Relations Commission and Pam Pagni from Supervisor Smith' s Office. Olivia Tafolla Moritz, Chair of the Human Relations Commission, reviewed the attached Work Plan with us . We agree that the proposed Work Plan for the Commission is appropriate and consistent with our view of what the Commission' s activities should include. cc: County Administrator Supervisor Tom Powers, attention Mona Byrkit Supervisor Jeff Smith, attention Pam Pagni Supervisor Gayle Bishop, attention Pat Rosenberg Supervisor Mark DeSaulnier, attention Trevor Norman Supervisor Tom Torlakson, attention Sharon Haynes-Creswell Olivia Tafolla Moritz, Chair, HRC CONTRA COSTA COUNTY HUMAN RELATIONS COMMISSION 11994-1995 WORKPLAN Commissioners Olivia Tafolla Moritz, Chair Brenda M. � Blasingame Stan Norman Daniel-Ray Carothers David Orona Barron T. Evans Pamela R. Perls Sheilah Fish Bonnie J. Robinson Rebecka Garcia Margo Segura Aron S. ' Gilmartin Joseph Silveira Dreama Howard Rev. Curtis A. Timmons Hans Leuschner Barbara Tonningsen Submitted March 22, 1994 TABLE OF CONTENTS Revised H.R.C. Mission Statement II Workplan Focus III Organizational Structure V Workplan Development V Workplan Goals & Objectives V I Financials ATTACHMENTS: 1 ) Action Plans 2) Organization Structure 3) Organization Chart Key REVISED H.W.C. MISSION STATEMENT To ensure that all persons of or in the communities of Contra Costa County, regardless of their age, race, religion, color, sex, ancestry, national origin, ablement or sexual orientation are entitled to equal rights, free from discrimination. II WORKPLAN FOCUS In defining i - e ng the Mission Statement and developing the 1994 1995 Workplan, H.R.C. members identified a variety of considerations as the focus for its efforts. The attached Action Plans represent strategies and objectives for approaching these issues: • Financial resources to effectively realize Workplan objectives and sustain the H.R.C. 's long-term initiatives • Establishing a credible image in the community • Effectively reaching and responding to the target populations • Establishing a viable and committed Volunteer Services sector • Establishing professional working partnerships with City and unincorporated county jurisdictions within Contra Costa County • Establishing professional working partnership with the media • Accurately forecasting and prioritizing the Workplan efforts For purposes of definition, the H.R.C. 's efforts will be targeted to all individuals. (whether resident of or visitor to the County) whose characteristics and lifestyles are reflected in the Mission Statement. Inherent in that undertaking is that not all needs and issues will be served without an active Voluntary Auxiliary, a body of citizens that will be trained to help carry out a variety of H.R.C. initiatives. Their activities will be driven by needs defined in the various Committees, and overseen by the Public Affairs Vice-Chair. Page 2 III H.R.C. ORGANIZATION STRUCTURE (see Attachments 2 & 3) Considering the decision to increase Commission membership, coupled withlthe need to undertake multiple efforts, the H.R.C. has adopted a functional organization design. In its new structure, the role of the Vice-Chair is expanded from 1 to 3, with each having overall responsibility for certain H.R.C. activities. Under each Vice- Chair resides a distinct set of Committees, with membership comprised of self-selected individuals having expertise and/or interest in the function. Each Commissioner serves on more than one Committee, prisuring cross-communication, broad-based participa- tion and accountability by each Committee to fulfill its charter. The Steering Committee (comprised of the Chair, 3 Vice-Chairs, Secretary and Parliamentarian) may establish ad hoc committees to achieve short-term objectives. The roles of Secretary and Parliamentarian exist for order and record-keeping, while Friends of the H.R.CJ, a non-profit funding organization, are reactivated to tap Bay Area resources for supporting H.R.C. initiatives. V WORKPLAN DEVELOPMENT The H.R.C. membership was selected from a broad resource pool to assure that a cross-section of County perspectives would be brought to the organization. In order to create a direction for the H.R.C., a non-profit sector leader facilitated two sessions which allowed the Commissioners to: 1 ) become better acquainted with one another and identify individual skills, and 2) begin defining issues and needs to be addressed, in line with the H.R.C.'s charter. Subsequently, the Acting Chair;appointed an ad hoc Work Plan Committee to review, organize and pre-format the aggregate data and present it to the H.R.C. for edit and consideration. As part of the Committee's efforts, a proposed organization structure was drafted to assure the Work Plan activities would be effectively implemented and managed. Finally, the newly-created "Internal Administration" Committee will undertake a ii nomination and appointment process for filling the six open positions and seven standing Committees. The 1994-1995 Workplan, then, represents this 2-month development process. Page 3 V WORKPLAN ; GOALS AND OBJECTIVES In order to identify and efficiently present the activities being undertaken by the H.R.C., an action plan format was established. The design responds to key questions that each activity will demand, and establishes accountabilities for their fulfillment. In reviewing the attached Action Plan pages, the format is read as follows: GOAL: The macro vision for that particular endeavor...a Vice-Chair i oversees its progress, and a Committee(s) carries it out. OBJECTIVE. A content. or activity-specific effort which, coupled with the other objectives, will serve to achieve the overall Goal. Each objective is identified. by a letter, e.g., A), B) etc. SUPPORT. Identifies individual components and accountabilities deeded to fulfill the objective, and answers four key questions: 1 ) Resources That Are Needed? 2) Who Does What? 3) Target Dates? 4) Budget Needs? The H.R.C. planning efforts surfaced three focus areas in the 1994-1995 Workplan: I • Public Affairs: includes Program Services and Volunteer Services GOAL: "Educate all segments of the public on issues of hate violence and cultural/sexual diversity." OBJ. A: Define the target audience(s). OBJ. 13:1 Define the level and depth of education to be provided. OBJ. C: Identify funding to develop/implement programs. OBJ. D: Identify volunteer resources to present programs. OBJ. E: Establish and maintain working relationships with law enforcement jurisdictions and other official human relations organizations. I Page 4 • Resource Development: Includes Fund Development, Media Relations and (external) Nominations GOAL: "Ide'tify multiple funding sources to sustain the H.R.C.'s long-term fiscal health." OBJ. A: Appoint a qualified fund development professsional. OBJ. B: Define and tap into multiple funding sources. OBJ. C: Develop a fiscal plan and budget (to be administered be an qualified accountant). • Operations: Includes Investigations and Internal Administration GOAL: "Efi(iciently and effectively respond to, conduct, and resolve investigations of hate crime, violence and discrimination." OBJ. A: Identify resources to manage H.R.C. administrative functions. (e.g., office staffing, record-.keeping) OBJ. B: Create Investigations Committee. OBJ. C: Develop and implement professional investigation training for H.R.C. and Volunteer Auxiliary. V I FINANCIALS Funding is vital for the H.R.C. to successfully realize its goals and objectives. While the organization as a whole will keep aware of financial support opportunities, the Fund Development Committee specifically '�will identify, negotiate and confirm funding sources. . In addition,? the Fund Development Committee will establish a budget process and use accounting expertise (e.g., a C.P.A.) to assure solid fiscal management. An initial budget is forthcoming (as an Addendum to the 1994-1995 Workplan), targeted for July, 1994. I I ATTACHMENT 1 I OPERATIONS :i GOAL: Efficiently and effectively respond to, conduct, and resolve investigations of violence, hate crimes and discrimination. A. Identify resources available to staff the HRC office phones. 1. HRC member or volunteer staff. 2. HRC Internal Administration Subcommittee. 3 . Targeted Start Date: May 1994 . 4. Budget: To be determined. B. Develop and/or review existing investigation procedures for conducting investigations. 1. Training program developed by outside professionals. 2. HRC Investigations Subcommittee. 3 . Targeted Start Date: June 1994 . 4. Budget: To be determined. C. Establish a formal investigations committee. 1. HRC members and community volunteers. 2 . HRC Internal Administration Subcommittee. J . Targeted Start Date: July 1994. 4. Budget: To be determined. PUBLIC AFFAIRS GOAL: Educate all segments of the public on issues in the following areas: Hate/Violence; Cultural/Sexual Diversity. A. Define the targeted audience. 1. Define the demographics of the county and coordinate and prioritize the audience segments. 2. HRC Education Subcommittee. 3 . Targeted Start Date: April 1994 . 4. Budget: To be determined. B. Define the level and depth of education. 1. Conduct community needs assessment and identify specific areas of interest/need. 2. An outside marketing firm. 3 . Targeted Start Date: May 1994 . ' 4 . Budget: To be determined. C. Identify resources for funding education needs. 1. Allocation from HRC Fund Development Subcommittee. 2 . HRC Resource Development Committee. 3 . Targeted Start Date: June 1994 . 4. Budget: To be determined. D. Identify resources to do education presentations. 1. Network with various speakers bureau's; volunteer spokespersons. 2. HRC Volunteer Services Subcommittee. 3 . Targeted Start Date: June 1994. 4. Budget: To be determined. E. Establish working relationships with legal, law enforcement and other official entities. 1. Identify and prioritize official organizations. 2 . HRC Program Services Subcommittee. 3 . Targeted Start Date: May 1994 . 4. Budget: To b determined. RESOURCE DEVELOPMENT GOAL: Identify multiple funding sources to sustain the HRC's long-term fiscal health. A. Find a qualified fund developer. 1. Develop a pool of qualified candidates. 2. HRC Resource Development Committee. 3 . Targeted Start Date: July 1994 . 4. Budget: To be determined. B. Identify multiple funding sources. 1. Identify a list of available resources. 2. HRC Resource Development Committee. 3 . Targeted Start Date: June 1994. 4. Budget: To be determined. C. Develop a fiscal plan and budget. 1. HRC member or community volunteer with strong accounting background, i.e. , CPA. 2 . HRC Resource Development Committee. 3 . Targeted Start Date: August 1994 . 4. Budget: To be determined. � Z 3 M Z m 0 D -� -� (n . ns G) Z y Z D cn O fD V/ - O a Z N m �rn tD rn 0 Z ' D 0 --q CCD 90 O G7 D S.0 o o O• C < C7 (n of (n Oo °' = D (n m m C7 n n nD COQ m -n _0O cn D y zI ri) m . 055 cn m m 0• ;o D c O Z. CA o m! m O C ,mom m O ml o F m cZn <.I 0m ml` z M C/),] O 9 m z ATTACHMENT 3 ORGANIZATION CHART KEY ELECTED POSITIONS CHAIR:* Manages the overall H.R.C. operations and assures the Mission and Goals are achieved; heads the Steering Committee. PARLIAMENTARIAN:* Manages the order of meetings and assures that parliamentary procedures are followed. SECRETARY:* Records notes about meeting discussions and decisions; sees to it that accurate documentation of all official activities is maintained. VICE-CHAIR/OPERATIONS:* Oversees the H.R.C.'s overall internal administrative activities; ensures that investigations are effectively responded to and carried out. VICE-CHAIR/PUBLIC AFFAIRS:* Oversees all H.R.C. externally-focused functions, including education'�and program development, speakers, media and public relations, and liaison relations with legal and other official organizations. VICE-CHAIR/RESOURCE DEVELOPMENT:* Oversees all H.R.C. activities that enable the organization to carry out its Mission; includes fund development and fiscal management, identification/processing of H.R.C. nominees, volunteer recruitment and activities, and potential benefactors for Friends of the H.R.C. FRIENDS OF THE H.R.C: A non-profit (Tax Code 501C3) organization, set up independent of the H.R.C., to assure the H.R.C's long-term viability through in-kind contributions and financial donations. A non-voting representative sits on the Steering Committee. * Sits on Steering Committee COMMITTEES INVESTIGATIONS: Responds to incoming County-based human relations complaints and pursues resolution with the citizens involved. INTERNAL ADMINISTRATION: Manages all activities that support Commission operations, i.e., liaisons with official organizations, policies/procedures, training, Committee appointments. PROGRAM SERVICES: Develops, coordinates and implements all H.R.C. educational activities. VOLUNTEER SERVICES: Non-H.R.C. members that give time to support H.R.C. initiatives, i.e., a speaker's bureau, targeted largely to program services. FUND DEVELOPMENT: Manages all funding and fiscal management activities; collaborates with Friends of the H.R.C. on funding allocations. MEDIA/PUBLIC RELATIONS: Establishes and builds positive public relationships with community- based constituencies, print & broadcast media organizations; creates & markets promotional materials. NOMINATIONS: Receives suggestions for, conducts interviews of, and recommends candidates for appointment to the H.R.C.