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TO: BOARD OF SUPERVISORS Costa
FROM: PHIL BATCHELOR ' �r `county
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County Administrator
DATE: June 21, 1994
SUBJECT: APPROVING AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE WOMEN'S PROGRAM BUILDING,
WEST COUNTY DETENTION FACILITY, RICHMOND (WH 379B)
Specific Request(s) or Recommendation(s) & Background & Justification
RECOMMENDATIONS:
1 . APPROVE Amendment No. 1 of the Consulting Services Agreement, and
authorize the County Administrator or his designee to execute the
Amendment effective May 31, 1994 .
2 . AUTHORIZE the County Administrator or his designee to issue written
authorization for extra work, provided that the cumulative total extra
cost for all such authorization shall not exceed $10,000 .
FINANCIAL IMPACT:
Amendment No. 1 authorizes up to $50,000 for construction management
services . Funds in the capital account (75% State Board of Corrections grant
and 25% County match) are sufficient to cover the amount encumbered by this
Amendment. In addition, contingency funds also are sufficient to cover extra
work- anticipated by item I .B. above.
REASONS FOR RECOMMENDATION/BACKGROUND:
In September 1990, the County made application to the Board of Corrections
for additional housing for women at the West County Detention Facility
(WCDF) . Proposition 86 grant funds were committed to the County. Given
changes in projected inmate populations, level of staffing available at the
WCDF and management changes required to separate the male and female
populations, the County did not proceed with construction of an additional
housing building in accordance with the grant propos 1 . On August 3, 1993,
Continued on Attachment: X YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: JUN 2 11994 Approved as RecommendedOther
Vote of Supervisors : I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN- ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes : Noes : ) BOARD OF SUPERVISORS ON DATE SHOWN.
Contact: George Roemer (646-4855) Attested: -Q-11-IN 2 1 1994
cc: County Administrator-JSP Phil Batchelor, Clerk of
Sheriff-Coroner the Board of Supervisors
Auditor-Controller and lCunty Administrator
GSD, Accounting Department (� 01Risk Management By: �"`�x` , DEPUTY
Page 2
June 21, 1994
the Board of Supervisors wrote to the Board of Corrections requesting
authorization to modify the grant to instead build a satellite women's
programs building adjacent to their housing building. This proposed project
would allow women inmates access to the same programs and services now only
available in centralized facilities. These new facilities will thus allow
the Sheriff's Department to fully separate the male and female inmate
populations .
On September 16 , the Board of Corrections approved the County's request and
granted a six-month extension for the construction award of this grant
project to March 30, 1994 . Failure to award would have resulting in losing
state grant funds .
To meet this stringent deadline, the County established a follow-on contract
with O'Brien-Kreitzberg & Associates (OKA) , the project management firm
selected earlier to provide comprehensive project management services for the
design, construction and occupancy phases of the WCDF. The initial agreement
included services required to oversee design, manage the construction bid and
award process, prepare the agreement between the County and the Board of
Corrections and get construction underway.
On March 15, the Board authorized award of construction and executed the
grant agreement with the California Board of Corrections. On May 2, the
construction contractor was issued a Notice to Proceed, which established a
construction substantial completion date of January 30, 1995 . Construction
is currently ongoing under direct construction management and administration
provided by O'Brien-Kreitzberg & Associates . In order to assure quality and
comply with the requirements of the Board of Corrections, OKA's services will
be required throughout construction. This amendment provides for these
ongoing services .