HomeMy WebLinkAboutMINUTES - 06211994 - 1.51 1511 , 1 .51
TO: BOARD OF SUPERVISORS !!FROM: Mark Finucane, Health Services Director P r Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: June 6, 1994 County
SUBJECT: Approval of Contract Amendment Agreement #24-353-16 with
Center for New Americans
SPECIFIC REQUESTS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Lorna Bastian) to execute on behalf of the County, Contract Amendment
Agreement #24-353-16, effective April 1, 1994, to amend Novation
Contract #24-353-15 with Center for New Americans, to increase the
Contract Payment Limit by $4, 600, from $41, 794 to a new total two-year
Payment Limit of $46, 394, for provision of additional units of service
during Fiscal Year 1993-94 .
II. FINANCIAL IMPACT:
. This Contract is included in the Health Services Department's Budgets
for Fiscal Years 1993-94 and 1994-95. Source of funding is
County/Realignment 100%.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This Contractor trains and administers a pool of multilingual mental
health interpreters, who are available upon request to aid County
staff in the provision of mental health services to non-English
speaking immigrants in the central and eastern regions of the County.
These interpreters are also available to mental health staff at
Merrithew Memorial Hospital to assure required advisement of rights to
non-English speaking patients who are involuntarily hospitalized.
Novation Contract #24-353-16, effective July 1, 1993 through June 30,
1995, was approved by the Board of Supervisors on January 18, 1994 .
Approval of Contract Amendment Agreement #24-353-16 allows the
Contractor to provide additional units of service during FY 1993-94 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RE OMME ATI N OF BOARD COM TTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTTEE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
O
Contact: Lorna Bastian (313-6411) F SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED _ 01
Risk Management PILI 88 elor,Clerk of the Board of
Auditor-Controller Supervisors and CountYAdministra,tor
Contractor
M382/7-e9 BY QQ.. - DEPUTY
Contra Costa County Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services)
Number 24-353-16
Fund/Org # 5942
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-353-15
Effective Date: July 1, 1993 .�
Department: Health Services - Mental Health Division
Subject: Multilingual Mental Health Interpretation Services
2. Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and promise as follows:
Contractor: CENTER FOR NEW AMERICANS
Capacity: Nonprofit corporation Taxpayer ID#Not applicable
Address: 1135 Lacey Lane, Concord, California 94520
3 . Amendment Date. The effective date of this Contract Amendment Agreement
is April 1, 1994
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
M IM Administrator
u43"' R 1By -
Chairman/Designee Deputy
CONTRACTOR
By By
(Designate business capacity A) (Designate business capacity B)
Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by
two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313) . All signatures must be acknowledged as set forth on page
two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-353-16
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By By
Designee
APPROVED: COUNTY ADMINISTRATOR
By
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the individual or
business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to
be the stated individual .or the representatives) of the partnership or corporation
named above in the capacity(ies) stated, personally appeared before me today and
acknowledged that he/she/they executed it, and acknowledged to me that the partnership
named above executed it or acknowledged to me that the corporation named above executed
it pursuant to its bylaws or a resolution of its board of directors.
Dated:
[Notarial Seal]
Notary Public/Deputy County Clerk
-2-
BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-353-16
A. GROSS OPERATIONAL BUDGET FISCAL YEAR 1993-94
1. COST REIMBURSEMENT CATEGORIES
a. PERSONNEL SALARIES & BENEFITS
(1) Direct Service Staff Salaries $20,950
(2) Administrative Staff Salaries* 3 , 161
(3) Unemployment Insurance -0-
(4) FICA -0-
(5) Pension -0-
(6) Health Insurance -0-
(7) Workers Compensation Insurance -0-
(8) SUBTOTAL AMOUNT $24, 111
b. OPERATIONAL COSTS (Direct Costs)
(1) Space (Rent/Lease/Utilities) $ -0-
(2) Meeting and Household Expenses -0-
(3) Phone 222
(4) Supplies -0-
(5) Equipment Purchase -0-
(6) Outside Services/Consultation -0-
(7) Insurance 1, 053
(8) Staff Travel -0-
(9) Membership Dues -0-
(10)* Training/Education -0-
(11) Advertising -0-
(12) Copying/Printing/Postage 111
(13) Repair/Maintenance -0-
(14) Depreciation -0-
(15) Audit -0-
(16) SUBTOTAL AMOUNT $ 1,386
C. INDIRECT COSTS (SUBTOTAL AMOUNT) -0-
2. TOTAL GROSS ALLOWABLE PROGRAM COST $25,497
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUES
(To be collected and provided by Contractor)
1. Client Fees and Insurance -0-
2. Grants and Subventions -0-
3 . Donations -0-
4. TOTAL PROJECTED NON-COUNTY PROGRAMS REVENUES
C. NET ALLOWABLE FISCAL YEAR COST 25 497
(Fiscal Year Payment Limit)
* Second line supervisors and above and administrative staff who have no direct client
service responsibilities; administrative staff who also have direct service
responsibilities are to have their salaries split in proportion to the estimated time
spent on direct service and on administrative activities.
Initials:
Contractor County Dept.
1
BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-353-16
A. GROSS OPERATIONAL BUDGET FISCAL YEAR 1994-95
1. COST REIMBURSEMENT CATEGORIES
a. PERSONNEL SALARIES & BENEFITS
(1) Direct Service Staff Salaries $16,350
(2) Administrative Staff Salaries* 3,161
(3) Unemployment Insurance -0-
(4) FICA -0-
(5) Pension -0-
(6) Health Insurance -0-
(7) Workers Compensation Insurance -0-
(8) SUBTOTAL AMOUNT $19,511
b. OPERATIONAL COSTS (Direct Costs)
(1) Space (Rent/Lease/Utilities) $ -0-
(2) Meeting and Household Expenses -0-
(3) Phone 222
(4) Supplies -0-
(5) Equipment Purchase -0-
'(6) Outside Services/Consultation -0-
(7) Insurance 1, 053
(8) Staff Travel -0-
(9) Membership Dues -0-
(10) Training/Education -0-
(11) Advertising -0-
(12) Copying/Printing/Postage ill
(13) Repair/Maintenance -0-
(14) Depreciation -0-
(15) Audit -0-
(16) SUBTOTAL AMOUNT $ 1,386
C. INDIRECT COSTS (SUBTOTAL AMOUNT) -0-
2. TOTAL GROSS ALLOWABLE PROGRAM COST $20,897
B. LESS PROJECTED NON-COUNTY PROGRAM REVENUES
(To be collected and provided by Contractor)
1. Client Fees and Insurance -0-
2. Grants and Subventions -0-
3 . Donations -0-
4. TOTAL PROJECTED NON-COUNTY PROGRAMS REVENUES
C. NET NET ALLOWABLE FISCAL YEAR COST $20,897
(Fiscal Year Payment Limit)
* Second line supervisors and above and administrative staff who have no direct client
service responsibilities; administrative staff who also have direct service
responsibilities are to have their salaries split in proportion to the estimated time
spent on direct service and on administrative activities.
Initials:
Contractor County Dept.
2
BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-353-16
D. CHANGES IN COST CATEGORY AMOUNTS. Subject to each Fiscal Year Payment
Limit and to State Guidelines, each cost category Subtotal Amount set
forth in Section A. 1. above:
1. May vary by up to 15% without approval by County; and
2 . May be changed in excess of 15% in any fiscal year provided,
however, that Contractor has obtained written authorization prior
to May 1st of that Fiscal Year from the Department's Mental Health
Director or his/her designee before implementing any such budget
changes.
E. PROGRAM BUDGET CHANGES. Subject to each Fiscal Year Payment Limit and
subject to State guidelines, Contractor may make changes in the total
amounts set forth above for the Total Gross Allowable Program Cost and
the Total Projected Non-County Program Revenue, provided, however, that
Contractor has obtained written authorization prior to May 1st of that
Fiscal Year period under this Contract from the Department's Mental
Health Director or his/her designee in accordance with Paragraph H.
(Budget Report) below, before implementing any such budget changes.
F. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for
informational purposes upon request, its total Corporation budget
including: all program budgets, all revenue sources and projected
revenue amounts, all cost allocations, and line item breakdown of budget
categories to include salary levels listed by job classification as well
as detailing of operational and administrative expenses by cost center
and listing numbers of staff positions by job classification.
G. TWO-YEAR CONTRACT CONDITIONS.
1. This Contract covers two fiscal year periods as follows:
FISCAL YEAR
PAYMENT LIMITS
a. FY 1993-94 (July 1, 1993 - June 30, 1994) $ 25,497
b. FY 1994-95 (July 1, 1994 - June 30, 1995) $ 20,897
TOTAL CONTRACT PAYMENT LIMIT $ 46 , 394
2 . SEPARATE FISCAL YEAR PAYMENT LIMITS. Adjustments in County's total
payments to Contractor, in accordance with the Payment Provisions
and Paragraph 3 . (Cost Report and Settlement) of the Special
Conditions, shall be limited to each 12-month Fiscal Year Payment
Limit set forth above; funds budgeted above for one fiscal year
period may not be transferred to or expended under the other fiscal
year period.
Initials:
Contractor County Dept.
3
BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-353-16
H. BUDGET REPORT. No later than April 28th of each fiscal year period
under this Contract, Contractor shall deliver a written Budget Report to
the Department's Mental Health Director or his/her designee stating
whether or not the budgeted amounts set forth in this Budget of
Estimated Program Expenditures for the Total Gross Allowable Program
Cost and the Total Projected Non-County Program Revenue for the
respective fiscal year period hereunder accurately reflect the actual
cost for the service program. If any of these program budget amounts
needs to be changed, Contractor shall include in its Budget Report a
complete copy of the revised Budget of Estimated Program Expenditures,
an explanation of the program budget. and revenue changes, and a request
for prior written authorization to implement the changes in accordance
with Paragraph E. (Program Budget Changes) set forth in this Budget of
Estimated Program Expenditures, subject to Payment Provisions Paragraph
7. (Cost Report and Settlement) .
Initials:
Contractor County Dept.
4
AMENDMENT SPECIFICATIONS
Number 24-353-16
In consideration for Contractor's willingness to provide additional units of
service under the Contract identified herein, County agrees to increase the
Contract Payment Limit. County and Contractor agree therefore to amend said
Contract as set forth below while all other parts of the Contract remain
unchanged and in full force and effect.
1. Payment Limit Increase. The total Contract Payment Limit set forth in
Paragraph 4 . (Payment Limit) is hereby increased by $4 , 600, from $41, 794 to
a new total Contract Payment Limit of $46,394.
2. Revised Budget of Estimated Program Expenditures. Payment Provisions
Paragraph 3 . (Payment Amounts) , subparagraph d. (2) , is hereby modified to
read as follows:
11 (2) Monthly payments in an amount equal to Contractor's net allowable
contract costs which have actually been incurred and/or paid by
Contractor each month (i.e. , reimbursement in arrears for actual
expenditures) , computed in accordance with and subject to the
attached Revised Budget of Estimated Program Expenditures which is
incorporated herein by reference. For allowable contract costs
which are actually, incurred in a given month, but for which
invoices are not on hand, Contractor shall include estimates of
such costs in its payment Demand (Form D-15) for said month, and
Contractor shall increase or decrease each subsequent month's
Demand to adjust for any resulting over- or under-payments, subject
to the Contract Payment Limit. "
3. Service Unit Increase. Service Plan Paragraph 4. (Units of Service) is
hereby deleted and replaced with the following paragraph:
114. Units of Service A unit of service, for reporting purposes, shall
be defined as the provision of mental health interpretation services by
one of Contractor's staff for one hour. Under this Contract, Contractor
shall provide the number of service units set forth below:
a. For Fiscal Year 1993-94 135 to 450 units of service; and
b. For Fiscal Year 1994-95 135 to 350 units of service. "
Initials•
Contractor County Dept.