HomeMy WebLinkAboutMINUTES - 05031994 - 1.63 ;163
TO: BOARD OF SUPERVISORS Contra
FROM: --
Costa
_ Phil Batchelor, County Administrator
o: s
County
DATE: May 3, 1994 ��s;;-- a"•
coax
SUBJECT: KPMG Peat Marwick Audit Contract
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator to execute a contract with
KPMG Peat Marwick in the amount of $143,000 for Fiscal Year 1993-94 for the
provision of the federally required Single Audit and the Comprehensive Annual
Financial Report; with an option to extend for Fiscal Year 1994-95 in the amount of
$147,000; and for Fiscal Year 1995-96 in the amount of $150,000.
BACKGROUND:
The California Government Code requires the Board of Supervisors to examine and
audit the accounts of all officers having the care, management, collection or
disbursement of money belonging to the county or money received or disbursed by
them under authority of law. In addition, an audit of the County's federal financial
assistance programs must be conducted pursuant to the federal Office of Management
and Budget Circular No. A-128.
A Request For Proposals was issued to 41 accounting firms to provide the
Comprehensive Annual Financial Report or the Single Audit, or both, for fiscal year
1993-1994, with consideration being given to a one, two, or three year contract.
Proposals were received from three qualified accounting firms: - Coopers and
Lybrand, Deloitte and Touche, and KPMG Peat Marwick. Representatives of these
firms were interviewed by a team comprised of members of the County Administrators
Office, the Auditor-Controllers Office and the Grand Jury.
a�4CONTINUED ON ATTACHMENT: YES SIGNATURE: /
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED J/ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
:ATTESTED.
Contact: PHIL BATCH OR,CLERK OF THE BOARD OF
CC: SUPERVISORS AND COUNTY ADMINISTRATOR
BY `v v-Q a�� DEPUTY
A
-2-
The review committee based its recommendation on the firm that best met the
selection criteria contained in the Request For Proposals. The criteria included:
♦ Responsiveness of the proposal in clearly stating the understanding of the
work to be performed and in demonstrating the intention and ability to
perform the work.
♦ Although cost is a significant factor, both cost and merits of the proposals
were considered.
♦ The firm's experience in conducting audits of similar nature, size and
complexity.
♦ Experience and professional activities of the audit team; the number of key
management and supervisory personnel participating in the audit.
♦ Size and structure of the firm's office from which the audit work is to be done.
♦ The MBE/WBE goals and good faith effort documentation which was evaluated
by the Contract Compliance Officer.
After examining the above criteria compared to the three firms' proposals, the review
committee recommends and the Grand Jury members concur that it is in the best
interests of the County to contract with the firm of KPMG Peat Marwick to provide
the Single Audit and the Comprehensive Annual Financial Report for Fiscal Year
1993-1994 with an option to extend the contract for an additional two years.
Contact: Dean Lucas 646-4077
cc: County Administrator
Auditor-Controller
County Counsel
KPMG Peat Marwick
Grand Jury