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HomeMy WebLinkAboutMINUTES - 05031994 - 1.44 1,44 TO: BOARD OF SUPERVISORS Contra FROM: Eileen K. Bitten, Acting Director of Personnel Costa County DATE: April 27, 1994 aiy SUBJECT: Status of Report to the Grand Jury On the County Review of the Personnel Management Regulations Against the Memoranda of Understanding SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION RECOMMENDATION Acknowledge receipt of status report on comparison of the provisions of the Personnel Management Regulations against those contained in the Memoranda of Understanding. BACKGROUND The Personnel Department has been requested to provide a status report to the Board of Supervisors on progress made to date on implementing the recommendations contained in the Grand Jury's Report on the Contra Costa County Merit System. The information provided below outlines the steps that have been taken by the Personnel Department. In accordance with the recommendations contained in the Grand Jury's report on the Merit System, Personnel Department staff have been comparing the Personnel Management Regulations against the various Memoranda of Understanding to identify differences in language between the two documents. Once substantive differences are identified, changes can be initiated in either the Memoranda of Understanding or Personnel Management Regulations, subject to meet and confer requirements. At the time that this review was undertaken, it was believed that it would be a relatively simple, straightforward task to identify the differences that existed in wording between the provisions in the Personnel Management Regulations and those contained in the Memoranda of Understanding. However, in order to make this comparison, each Memorandum of Understanding had to be reviewed to determine which provisions contained language that pertained to any of the provisions covered in the Personnel Management Regulations. Once this language was identified, it had to be compared, word for word, so that any differences between the Personnel Management Regulations and the Memorandum of Understanding could be ascertained. This task has proven to be a very labor intensive effort for a number of reasons. The Personnel Management Regulations contain 53 pages of regulations while each of the Memoranda of Understanding range from 50 to 100 pages in length. The location of the CONTINUED ON ATTACHMENT: X YES SIGNATURE: L""d--w RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON MAY R 1994 _ APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CONTACT: Bill Ray (6-4064) -MAY 3 cc: Personnel Department ATTESTED County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY -�(f_�/J ^ DEPUTY Board of Supervisors Page 2 April 27, 1994 provisions in the Memoranda of Understanding that pertain to the provisions in the Personnel Management Regulations vary between the Memoranda of Understanding making them difficult to find. Moreover, parts of provisions found in the Personnel Management Regulations may be found in the various sections of the Memoranda of Understanding. Finally, the location of the sections in the Memoranda of Understanding that deal with provisions contained in the Personnel Management Regulations differs between the Memoranda of Understanding. A considerable amount of staff time and resources have been expended on this effort. The differences in wording between the provisions found in Personnel Management Regulations and the Memoranda of Understanding have been entered into a database so that the information can be generated in a format which facilitates the comparative analysis. All of the Memoranda of Understanding have now been compared against the Personnel Management Regulations. FUTURE ACTIONS TO COMPLETE THE PROJECT • Work completed to date is being checked and any necessary corrections are being made. • Substantive differences in language between the provisions contained in the Personnel Management Regulations and the Memoranda of Understanding are being identified. • Recommendations will be made as to whether the Personnel Management Regulations or Memoranda of Understanding should be changed once the substantive differences are identified. • Meet and confer sessions will need to be held with all employee organizations before any changes can be initiated. Staff in the Personnel Department are continuing to work on this project while at the same time maintaining our efforts with regard to our responsibilities to provide personnel services to the operating departments, employees and the public.