HomeMy WebLinkAboutMINUTES - 05311994 - 1.28 r I . az
2TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: May 16, 1994
SUBJECT: AUTHORIZING RELIEF FROM CASH SHORTAGE IN REVENUE ACCOUNT AT THE PINOLE LIBRARY
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize relief from shortage at the Pinole Library. Revenue Account, $103.25 pursuant to
Government Code Section 29390.
FINANCIAL IMPACT:
BACKGROUND:
On May 3, 1994, at 8:50 a.m., the Youth Services Librarian, upon entering the library, found broken
glass in the staff room. She also discovered all the drawers under the counter in the workroom were
open, including the locked drawer where the money was kept. The drawer had been forced open and
the money was missing.
The Auditor-Controller recommends relief of said shortage.
CONTINUED ON ATTACHMENT: —YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMITTEE
_APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON MAV APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS
/UNANIMOUS
I HEREBY CERTIFY THAT THIS IS A TRUE
✓ UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED RAA
Contact: 646-6423 PHIL BATCHELbRu'dC RK OF THE BOARD OF
SUPERVISORS AND CO_ NTY ADMINISTRATOR
cc: County Library
County Administrator By DEPUTY
County Auditor
[ABOMSHORTAGE.PIN
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
May 12, 1994
TO: Phil Batchelor, County Administrator
FROM: Kenneth J. Corcoran, Auditor-Controller
By: Terry Vanden Heuvel, Staff Auditor AW
SUBJECT: Relief'of Shortage- Pinole Library
We recommend that the County Library be relieved of the $103.25 shortage at the Pinole
branch. We make this recommendation based upon the County'Librarian's attached statement-of facts.
Attachment
i
CONTRA COSTA COUNTY LIBRARY
INTER-OFFICE MEMO '04 p ;y -v P 4 :03
PATE: May. 5, 1994
TO: Kenneth J. Corcoran, Auditor-Controller { i
FROM: Anne Marie Gold, County Librarian
SUBJECT: RELIEF OF SHORTAGE - PINOLE LIBRARY - MAY 3, 1994
REFERENCE: Administrative Bulletin 107.5
Pursuant to Government Code Section 29390
In compliance with referenced bulletin, we are requesting relief from a shortage at the Pinole
Library of $103.25 (Revenue Account).
Attached are copies of the Pinole Librarian's Report of Missing Funds and Incident Report dated
May 3, 1994.
This loss was caused by theft during a break-in at the Pinole Library..
It is requested that your office take necessary action to relieve this Department of the shortage.
AMG/cls
Attachments
Audita-Controller Deperunent
ROUTING SLIP
77
s E
Z
Aud-Controller
Asst Aud-Com
Admin Svcs Asst
Prin Acct-LD
Prin Acct-RE
Prin Acct-SW
Prin Acct-Sy
Prin Auditor
Systems
Exec Secretary
1 • 1 4 1 •7 1/ WT61111111.11 • ' -• • 1 �-! r 1 1 i 1 _ F: / •1 :• it.
1 1 • 1 :1
jA
■ ► . 1 it . . 1 :111 1 : 1 1 � ' • �:� ►�:� ■
■ • I A P-
` L' M a' i1 1 111141 . . : f - / . r: 1 " .M fii r 1 • K •:'
• ;A • _ 1 1 1 . T • 1 • .ti 1 . • it t • ..I /
I
Or Imo _-" � ''. .�I� r i //' �/ / ♦ / •�_/
.T / vs../Lilt L�a.iC� � � !/� .♦ i.r :�✓.
��. i
[ VIM M ,. ! lL
MAY 03 '94 10=17AM CCC: LIBRARY ADMIN. P.2/5-
CONTRA
.2i5CONTRA COSTA COUNTY LIBRARY
INCIDENT REPORT
S. Assistance sought by staff:
J
�Ilbor y AdminisMedon d General Sesvicc$ VN uce C Fire 0 Paramedics O 000(speciry) Fhi i
Name of Contact Person:
Police Report Number:_
Ofty be filled in iawr)
9. Is any follow-up necessary or recommnded? Explain:_
10. ' Additional comments:
Submitted I Date: 3 /
Reviewed by: Date;
J19Y 03 '94 iO:17AM CCC LIBRARY ADMIN. P.4/5
REPORT OF MISSING COUNTY FUNDS/EQUIPMENT
How much money is missing? $ (Totai)
Library Change Fund � .
Library Reserved �a, --3 .
�f�$
Xerox Copies $16-
Copy Machine Change Fund $ as
What equipment is missing?
Who discovered missing funds/fit?
Name of person who last counted and/or locked up money.
01,
• Where was money kept?
Where was money found?
C__
Were there any signs of a break-in?
List signs:
Date and time Police Department was notified. A (/ 3, &t-Y= le?, .
Name of Police Officer./WGr7 Cb
Case Number.
MAY 03' 194 10:17AM CCC LIBRARY ADMIN. P.5/5
Comments from Police Officer:
774"e-
Date
Date and Time Administration was notified.
Action Taken/Recommended Precautions or suggestions by Branch Librarian:
-- �d� � �� ,�-,-rte.-.�, ��.s,��g�-�•y@-�.
Other Missing Items --- Non-County: (e.g. Friends money, Staff.Personnel belongings)
THIS IS TO VERIFY, UNDER PENALTY OF PERJURY, THE INFORMATION
REPORTED HEREIN; AND THAT AS FAR AS CAN BE ASCERTAINED, NEITHER
THE SHORTAGE NOR ANY DELAY IN ITS DISCOVERY WAS CAUSED BY
FRAUD .OR GROSS NEGLIGENCE.
Signatuff Title
Date
I.39{9143)