HomeMy WebLinkAboutMINUTES - 05241994 - 1.35 PPE� Rq
TO: BOARD OF SUPERVISORS (-3S
FROM, Mark Finucane, Health Services Director Contra
By: Elizabeth A. Spooner, Contracts Administrato Costa
DATE: May 12, 1994 COUI Ily
SUBJECT: Approval of Standard Agreement #24-760-3 with
the State Department of Rehabilitation
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Lorna Bastian) to execute, on behalf of the County, Standard
Agreement #24-760-3 with the State Department of Rehabilitation, for
the period from July 1, 1994 through June 30, 1995, for vocational
rehabilitation services to individuals with mental disabilities.
II. FINANCIAL IMPACT:
The total cost for this program is $254, 594 . Of this amount, 78.7%
($200, 365) is funded by the State Department of Rehabilitation from a
Federal allocation received by the State, and 21. 3% ($54,229) is
funded by County Mental Health funds, as follows:
$ 200, 365 Federal Allocation to the State
8, 164 Mental Health/Realignment Funds
20, 505 State Allocation to the County
25,560 Case Service Contractor's Match
$ 254,594 TOTAL PROGRAM COST
III. REASONS FOR RECOMMENDATIONSZBACKGROUND:
On May 4 , 1993 , the Board of Supervisors approved Standard Agreement
#24-760-2 with the State Department of Rehabilitation, for Fiscal Year
1993-94, for vocational rehabilitation services for the
psychiatrically disabled. Services are provided by State Department
of Rehabilitation Counselors and by community-based subcontractors
with demonstrated expertise in vocational rehabilitation support
services.
Approval of this new Standard Agreement #24-760-3 will enable the
County's clients to continue participating in comprehensive
rehabilitation plans that provide job skills development, career
counseling, coaching in job application skills, job development. and
placement, and follow-up services through Fiscal Year 1994-95.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ATIO OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON 1997 APPROVED AS RECOMMENDED 4�� OTHER
VOTE OF SUPERVISORS
✓ UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
. Contact: Lorna Bastian (313-6411)
CCI Health Services (Contracts) ATTESTED
Auditor-Controller (Accotmts Payable) Phil Batc Ior,Cie'rk of the Board of
State Department of Rehabilitation
P SupI IY Admin'lstratru
M382/7-93 BY __ 1 - DEPUTY
i
$T�TfiOFGiE7FORNIA as ® �
STANDARD AGREEMENT— APPROVED BY T24 � � 3 CONTRACT NUMBER
ATTORNEY GENERAL
sm.2(REV.541)
TAXPAYERS FEDERAL EMPLOYER 10ENTIRCATcN NUMBS=
THUS AGREMAENT.made and entered into this 2.0 day of Ap r i 1 . 19_24 4 94-6(100 5 Q 9
in the State of California.by and between State of California,through its duly elected or appointed.qualified and acting
TTL OF OFFICER ACTING FOR STATE AGENCY
Deputy Director/Administrative Services Department of Rehabilitation
hereafter called the State.utd
=NT RACT CR7S NAME
Contra Costa County - 3ealth Services Denartrtent hcreaftarCalled the Contractor.
WITNESSETH: That the Contractor for and in considerado4 of the covenamrs,conditions,agreements,and stipulations of the State he:sinafter expressed,
does hereby agree to furnish to the State services and materidls as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor,
time for petformance'or completion,and attach plans and specifications.if any.)
A cooperative program, in accordance with the attached Plan of Operation, which shall assist in the provision o
vocational rehabilitation services to individuals with disabiliities.
A. This agreement, and/or the funding level in this agreement are contingent upon the availability of County.
State and Federal funds for Fiscal Year 1994/95 . The funding level may be adjusted to be
consistent with available funds. This agreement is also subject to additional restrictions, limitations, or
conditions enacted by the Congress, Legislature or established by the Board of Supervisors, including ;inai
adoption of the budges, which may affect the provisions and terms of funding of this agreement.
B. Within the stipulations stated in A. (above), this agreement shall be effective 7-1-94 , and terminated
6-30-95 . Each party reserves the right to terminate this agreement in accordance with the provisions
of the "Conditions of Program Administration".
CONTINUED ON 1 SHEETS,EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
The provisions on the reverse side hereof constitute a part of this agreement.
LY WrNESS WHEREOF,this agreement has been.executed by the parties hereto,upon the date fust above written.
STATE OF CALIFORNIA CONTRACTOR
ARTMZ ENT OF REHABILITATION CONTRACTOR 111a~MananwdWx*Aatsow wow~aavpwww.pwvw Am anal
Contra Costa Countvk
3Y(AUTHORIZED SIGNATURE! BY(AUTHORIZED SIGNATURE)
[ERNE L. ALBRIGHT p
F'A��='E F P�gS ,j�"G 1� CONTRACTS PRINTED NAME AND TITLE OF PERSON SIGNING
i (ill j J A Lorna Bastian,_,Mental Health Director
77LF ADDRESS _r
651 nine Street, Martinez,, CA 94553
AMOUNT ENCUMBERED BY THIS PROGRAMiCATEGORY(CODE AND TITLE) FUND TITLE Department of General Services
DOCUMENT
' � StiDDOrt General Uss Only
(OPTIONALusE) =enditures: Cash Match:
PRIOR AMOUNT ENCUMBERED FOR
Certified Ti
me:THIS CONTRACT
S ITEM I CHAPTER I STATUTE FtSCAI YEAR
TOTALAMOUNT ENCUMBERED TO 51.60-001-001 (A) ^ oo A Ing,, 994/95
DATE OBJECT OF EXPENDITURE(CODE AND TTTLE)
S
I hereby certify upon my own personal knowledge that budgeted lands t.BA NQ
are available for the period and purpose of the expenditure stated above.
SIGNATURE OF ACCOUNTING CFFICER DATE
71 CONTRACTOR 17 STATE AGENCY DEPT.OF GEN.SER. f7 CONTROLLER C
Tax I.D. 94-6000 509
C. This agreement shall not be in effect until approved by other State agencies, as appropriate.
Notwithstanding terms to the contrary, no provisions of this agreement shall be interpreted to authorize
expenditures or reimbursements for items not in conformance with appropriate State or Federal
guidelines.
D. The total expenditures under the terms of this agreement shall not exceed 100% of the Program
Budget, of which at least 21.3% shall be the total CMH share, as indicated on "Program Budget"
attachment. The State share shall be no more than 78.7% Federal funds allotted to the State under
Section 110 of the Rehabilitation Act of 1973 (as amended), as indicated on "Program Budget
Summary" attachment. The source of CMH funding shall 'be indicated on "Program Budget
Summary".
E. All notices required to be given by either party, shall be in writing and sent by registered mail, or
personally delivered, to the address indicated above. Mailing address may be changed by appropriate
written notice.
F. Attachments marked "Conditions of Program Administration", "Plan-of Operation", and "Program
Budget Summary", are hereby incorporated into this. agreement.
G. It is mutually understood between the parties that this contract may have been written before
ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both
parties in order to avoid program and fiscal delays which would occur if the contract were executed
after that determination was made.
H. This contract is valid and enforceable only if sufficient funds are made available to the State by the
United States Government for Fiscal Year 1994/95 for the purposes of this program. In addition, this
contract is subject to any additional restrictions, limitations, or conditions enacted by the Congress or
any statute enacted by the Congress which may affect the provisions, terms or funding of this contract
in any manner.
I. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this
contract shall be amended to reflect any reduction in funds.
J. The Department of Rehabilitation has the option to void the contract under the 30-day cancellation
clause or to amend the contract to reflect any reduction of funds.
K. This contract shall be subject to the examination and audit of the Auditor General for a period of three
years after final payment under the contract.
L. By signing this Contract, Contractor assures the Department of Rehabilitation that it shall comply with the
Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. 12101 et.seq.), which prohibits discrimination
on the basis of disability, as well as all applicable Federal and State laws and regulations, guidelines and
interpretations issued thereto.
CONDITIONS OF PROGRAM ADMINISTRATION
I. TER. IINATION AND CONTINUATION PROVISIONS
This agreement shall continue in full force from the starting date through
June 30 of terminating year. Either party may terminate this agreement in
thirty (30) days, with written notice to the other party. In addition, either
party-may terminate this agreement immediately upon notification that some
portion of their share of funds, derived from other sources, is unavailable
for this agreement or for any portion thereof. Continuation of this
agreement is contingent upon the availability of nonfederal funds to CMH.
Notwithstanding other provisions of this section, the failure of either party
or its officers, agents, or employees to comply with the terms of this
agreement or directions issued pursuant thereto shall constitute a material
breach and allow this agreement to be terminated immediately by the other
party. Failure to exercise this right of termination shall not constitute a
waiver of such right, which may be exercised at any subsequent time. In
any event, this agreement may be terminated by either party upon thirty (30)
days prior written notice.
II. INDEMNIFICATION
Each party and its employees, agents, and officers shall be indemnified and
held harmless against any and all claims, demands, or causes of action
allegedly arising out of any act or omission of any officer, agent, or
employee of the other party, or resulting from the condition of any property
owned or controlled by the other party.
III. STATUS OF PERSONNEL
The officers, agents and all employees of either party shall, in the
performance of this agreement, act in an independent capacity and not as
officers, agents or employees of the other party, nor have the benefits or
privileges thereof.
IV. SUPERVISION
Notwithstanding provisions to the contrary, State shall supervise provision
of vocational rehabilitation services authorized by the Rehabilitation Act of
1973, as amended, (Public Law 93-112), and the State Plan for Vocational
Rehabilitation Services. Consumer eligibility, and scope of services to be
provided by this agreement shall be determined by State in accordance with
all applicable laws and State regulations.
V. CONFIDENTIALITY
Each party shall maintain the confidentiality of records and information, in
accordance with all applicable laws and regulations, and shall inform its
officers, agents, and employees of such confidentiality provisions.
VI. PROGRAM EVALUATION
State will evaluate the program annually in accordance with Federal and
State requirements, on the same basis as the State's other programs, to
determine characteristics of individuals served .by this program, the results
of services under this program, and to assure that it is being operated in
compliance with the requirements of the written agreement.
VII. REPORTS AND RECORDS
CMH shall maintain accounts and records in connection with this program
for a period of three (3) years after termination of this agreement. CMH
shall submit to State such reports, accounts, and records as deemed
necessary by State to discharge its obligation under State and Federal law.
CMH shall provide State's staff access to all CMH records and evaluations
of individuals referred to the program, with the written consent of the
individual.
VIII. ADMINISTRATIVE RESPONSIBILITIES
State shall assign to serve as program staff, State employed vocational
rehabilitation case carrying staff and other personnel required to discharge
its functions under the terms of this agreement, the "Rehabilitation Act of
1973 as amended (Public Law 93-112)", and the "State Plan for Vocational
Rehabilitation Services". This shall include all administrative, supervisory
technical, and consultative services necessary to fulfill State's responsibilities under
the terms of this- agreement.
State shall specify the nature and scope-of services to be provided by State;
determine and certify the eligibility of all individuals acceptable for services;
authorize all vocational rehabilitation expenditures as provided by the
"Program Budget"; provide suitable space, where appropriate, for staff
assigned to program, and such building maintenance, utilities, and custodial
help as may be necessary to service said space; and perform such other
duties and functions as it deems necessary to implement this program. State
shall acquire and/or retain title to any equipment purchased with funds
generated under this agreement.
CMH shall provide all necessary CMH services to individuals to which they
are entitled under existing CMH programs, without any cost to the State;
and perform such other duties and functions set forth in the "Plan of
Operation".
IX. NONDISCRIMINATION
1. During the performance of this contract, the recipient, contractor and its
subcontractors shall not deny the contract's benefits to any person on the
basis of religion, color, ethnic group identification, sex, age, physical or
mental disability, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religion, color,
national origin, ancestry, physical handicap, mental disability, medical
condition, marital status, age or sex. Contractor shall insure that the
evaluation and treatment of employees and applicants for employment are
free of such discrimination.
2. Contractor shall comply with the provisions of-the Fair Employment and
Houseing Act (Government Code, Section 12900 et seq.), the regulations
promulgated thereunder (California Administrative Code, Title 2, Section
7285.0 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division
3, Title 2 of the Government Code (Government Code, Sections 11135-
11139.5) and the regulations or standards adopted by the awarding State
agency to implement such article.
3. Recipient, contractor and its subcontractors shall give written notice of
their obligations under this clause to labor organizations.with which they
have a collective bargaining or other agreement.
4. The contractor shall include the nondiscrimination and compliance
provisions of this clause in all subcontractors to perform work under the
contract.
X. SUBCONTRACTING GUIDELINES
CMH agrees to place in each of its subcontracts, which are in excess of
$10,000 and utilize State funds, a provision that: Contracting parties shall
be subject to the examination and audit of the Auditor General for periods
of three (3) years after final payment under contract (Government Code
10532)
State shall review to the extent necessary, by inspection and/or audit to
determine that expenditures were made in accordance with the agreement.
All contractor's records shall be made available and retained for three (3)
years after termination-of this agreement, or until audited by State.
XI. ALTERATIONS OF TERMS
This agreement fully expresses all understandings of each party concerning
all matters covered. No addition to, or alteration of, the terms of this
agreement shall. be valid unless made in the form of a written amendment
to this agreement, and formally approved and executed by the CMH and the
State.
XII. AUDIT REQUIREMENTS
Federal Public Law 98 502, called the "Single Audit Act" of 1984, requires
that recipients of federal financial assistance have an annual audit made in
accordance with the Office of Management and Budget (OMB) Circular A-
128. CMH agrees to include a clause in the contract with the audit firm that
all working papers of the independent audit firm are to be retained and
accessible to the State for a minimum of three (3) years, unless the State
notifies the CMH in writing to extend that retention period. CMH agrees
that the cost of such an audit will be charged to federal assistance programs
in accordance with Public Law 98 502 and OMB Circular A-128.
XIII. DRUG FREE WORKPLACE STATEMENT
By signing this Contract, the Contractor hereby certifies under penalty of
perjury under the laws of the State of California that the Contractor will
comply with the requirements of the Drug-Free Workplace Act of 1990
(Government Code Section 8350 et seq.) and will provide a drug-free
workplace by taking the following actions:
a) Publish a statement notifying employees that.unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying action to be taken against employees for
violations, as required by Government Code Section 8355(a).
b) Establish a Drug-Free Awareness Program as required by Government
Code Section 8355(b) to inform employees about all of the following:
1) The dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining, a
drug-free -workplace;
3) any available counseling, rehabilitation and employee
assistance programs; and,
4) penalties that may be imposed upon employees for drug
abuse violations.
c) Provide, as required by Government Code Section 8355(c), that every
employee who works on the proposed contract;
1) Will receive a copy of the company's drug-free policy
statement; and
2) will agree to abide by the terms of the company's
statement as a condition of employment on the contract.
Failure to comply with these requirements may result in suspension of payments
under the contract or termination of the contract or both and the contractor may
be ineligible for award of any future State contracts if the Department determines
that any of the following has occurred:
1) The Contractor has made false certification, or.
2) violates the certification by failing to carry out the
requirements as noted above.
XIV. NONDISCRIMINATION COMPLIANCE STATEMENT
"Nondiscrimination Compliance Statement: The prospective contractor's signature
affixed hereon and dated shall constitute a certification under the penalty of perjury
under the laws of the State of California that the bidder has, unless expempted,
complied with the nondiscrimination program requirements of Government Code
Section 12990 and Title -2, California Code of Regulations, Section 8103."
XV. PAYMENTS - CASH MATCH
Each Fiscal Year, CMH will pay to State, quarterly, in arrears, upon receipt
of an invoice from State, all those cash matching funds which are identified
within the "Program Budget Summary" for that Fiscal Year. State shall not
be obligated to reimburse CMH for any contributions made by the CMH in
accordance with the approved budget, it being understood that all matching-
funds obtained by State from CMH shall be exclusive funds of State.
PAYMENTS - CERTIFIED TIME MATCH
CMH shall certify to State, on a monthly basis, the expenditure of CMH
funds for CMH's cost of operation in the cooperative program as set forth
in the "Certified Expenditure Summary". All such expenditures shall be
under the supervision of State and no portion of the certified expenditures
shall come from Federal Funds. CMH contributions including any in
excess of the amount specified in the "Certified Expenditure Summary" will
be used by State to obtain Federal Funds under Section 110 of the
Rehabilitation Act of 1973 (as amended). Federal Funds obtained in excess
of the Total Program Cost as identified on the Program Budget Summary
shall accrue to State.
PLAN OF OPERATION
I. NEED
Current estimates indicate that there are 7, 000 persons in the County of
Contra Costa with psychiatric disabilities. Of this number, an
estimated 42 percent, or 2,940 persons, are so compromised by their
disability that they are unable to obtain employment or are unable to
sustain employment once secured. For the majority of these individuals,
a combination of skill deficits, poor or absent social skills, and
periodic or intermittent recurrence of their psychiatric condition keep
them from employment. Additionally, many of these individuals find
themselves without significant familial or social support, experience
hopelessness about their circumstances, and are without stable, reliable
residential resources.
Collaboration with the Department of Rehabilitation will be
significantly improved by a comprehensive and coordinated approach to
service delivery. The group identified to be in need of this service
requires specially developed and focused programming. Such programming
has not been previously available because of the lack of a financial
resource base.
It is anticipated that a commitment on the part of the two primary
agencies, Contra Costa County Mental Health Division and the Department
of Rehabilitation, as evidenced in a comprehensive service delivery
plan, will overcome these problem areas and result in a substantially
increased number of individuals with psychiatric disabilities obtaining
and keeping employment.
II. PROGRAM OBJECTIVES
A. Implement county-wide job placement services to be provided
by community contract agencies that enable and facilitate
transitions to employment.
B. County wide, a total of 126 consumers with psychiatric
disabilities will be identified and referred to both
Department of Rehabilitation and the participating service
providers for job placement preparation.
C. County wide, 96 of the 126 consumers referred for job
placement will have Individual Written Rehabilitation Plans
(IWRPs) developed by the Department of Rehabilitation.
D. County wide, 48 of the 96 consumers with IWRPs will be
transitioned into employment resulting in Department of
Rehabilitation "status 26 case closures" .
E. Assure that each consumer referred to this program has a
comprehensive services plan in effect, that facilitates
Program: Plan of Operation Page 2
psychiatric and medical care, maintains residential
stability, and is provided active case management throughout
the course of participation in the program. -
III. CONSUMER PREPARATION FOR PROGRAM
In conjunction with the Department of Rehabilitation, the Mental Health
Division has remained an active participant in the implementation of the
Vocational Services Initiative. The County continues its focus on
providing vocational services for the psychiatrically disabled through
contract vocational programs located throughout the County. The
implementation of a Medi-Cal Case Management Program in 1989 assures the
comprehensive Individual Service Plans account for the evaluation,
residential care, psychiatric care, emergency intervention, daily living
skills, and vocational needs of consumers who will utilize the program.
Mental Health staff will assist consumers to explore and assess the
personal/situational factors that interfere with working; enable
consumers to examine existing incentives and disincentives to
employment; facilitate knowledge about the rehabilitation process; and
in general, help prepare the consumer for involvement with the
Department of Rehabilitation.
IV. THE MENTAL HEALTH/REHABILITATION COOPERATIVE PROGRAM DESIGN
A. Selection:
Consumers to be served by this program are the Severely and
Persistently Mentally Ill residents of Contra Costa County
who are recipients of services provided by the Department of
Rehabilitation, Mental Health Division, and/or Service
Providers specified in this contract. Consumers assessed to
be ready to actively participate in vocational placement
services are to be identified independently and/or mutually
by the participating agencies.
B. Referrals:
Consumers will be identified to be appropriate for service as
defined by standardized assessment tools and measures used by
the participating agencies, and as defined or described in
this agreement or the Case Service Contract.
C. Collaborative Planning:
The Department of Rehabilitation's Vocational Rehabilitation
Counselor, Mental Health Division's Case Manager, and Service
Providers' Job Counselor/Coach will, through telephone
Program: Plan of Operation Page 3
communications and/or case conferences as required, specify
the needs that each agency is striving to meet, identify
support services required, and, in general, collaborate in
the development of. a comprehensive service plan.
D. Placement:
The Department of Rehabilitation will coordinate placement
services through the efforts of the Vocational Rehabilitation
Counselor assigned to this program. Mental Health Division
staff will provide active, supportive case management
services that assist consumers with the adjustment and
transitional issues encountered throughout the training,
placement, and work phases of the program. Service Providers
will be the primary providers of job preparation and
placement activities as described and defined with the Case
Services contracts. Specific staff duties are further
described in Section V of this agreement.
E. Extended Services
Upon closure of case by Department of Rehabilitation, Service
Providers will provide follow-up services in accordance with
terms of Case Service Contracts. Placement services can
again be provided to the same consumer in the event that
employment is lost subsequent to Department of Rehabilitation
closure.
Service Providers may additionally offer other services to a
consumer, to the extent that such services are available to
all psychiatric consumers.
Mental Health Services shall remain available to consumers
subsequent to Department of Rehabilitation closure. Such
services shall be maintained in an effort to support job
maintenance, as well as to ensure provision of necessary
psychiatric care.
V. MENTAL HEALTH/DEPARTMENT OF REHABILITATION/SERVICE PROVIDER STAFF
Percentage
Position Title of Time Coop Program Duties
COUNTY MENTAL HEALTH
Program Manager 10 Provides supervision and
coordination of Coop Program
for the Mental Health Division.
Program: Plan of Operation Page 4
Percentage
Position Title of Time Coop Program Duties
Case Managers (9) 10 Provide for continuity of care
within the mental health
system. Develop Individual
Services Plans that include
off-the-job psychiatric support
as necessary for consumers
placed in the program.
Mental Health Clinical
Specialists (6) 5 Provide crisis intervention as
appropriate and necessary in
support of consumers '
participation in this program.
DEPARTMENT OF REHABILITATION .
Rehabilitation Supervisor 15 Providers supervision and
coordination of Coop Program
for Department of
Rehabilitation. Approve case
service contract expenditures
to service provider.
Vocational Rehabilitation 100
Counselor For individual consumers,
provides final eligibility
decisions , writes the
rehabilitation plan, and
authorizes expenditure of
Department of Rehabilitation
case service funds.
SERVICE PROVIDERS
MANY HANDS, INC.
Executive Director 2 .5 Provides general supervision
and coordination of Coop
Program.
Employment Development 100 Provides job development, job-
Specialist site analysis, job matching,
coordination of follow-up
support services, liaison to
Department of Rehabilitation,
and liaison to employers.
Program: Plan of Operation Page 5
Percentage
Position Title of Time Coop Program Duties
Employment Services 25 Provides job sites work
Counselor adjustment, follow-up support
on and off job site, job-
keeping skills, counseling,
referrals to other support
services.
Activities Center . 7.5 Provides job preparation
Coordinator classes , socialization
counseling services.
Administrative 3 Provides clerical support for
Assistant overall administration of Coop
Program
RUBICON PROGRAMS, INC.
Job Development 50 Provides job development and
placement, ongoing liaison to
employers. Assists consumers
with job seeking activities.
Vocational Counselor 50 Coordinates job readiness, job
skill development. Provides
career counseling, coaching in
job application skills.
Maintains weekly contact with
consumers up to 90 days after
employment.
PHOENIX PROGRAMS, INC.
Program Director 15 Coordinates outreach, provides
general supervision and
coordination of Coop Program.
Job Developer 85 Provides job development, job
placement and follow-up support
services, job-seeking skills
development, liaison to
employers.
Program: Plan of Operation Page 6
Percentage
Position Title of Time Coop Program Duties
Vocational Counselor 25 Provides orientation to
program, formulates assessment
of job readiness, develops
training plans, maintains
record of consumer progress.
Administrative 5 Provides clerical support for
Assistant overall administration of Coop
Program.
VI. SERVICES AND RESPONSIBILITY
A. Department of Rehabilitation
1. Provide a primary rehabilitation counselor with sufficient
time and supervision to carry out the objectives of the
program.
2. Evaluate referred applicants in order to determine
eligibility and functional limitations.
3 . Explore applicant's strengths and weaknesses as a basis
for vocational planning.
4. Certify each applicant/consumer as to their eligibility or
ineligibility for Department of Rehabilitation's services.
5. Provide an INDIVIDUAL WRITTEN REHABILITATION PROGRAM
(IWRP) for each eligible consumer:
a. IWRPs may contain any one or a combination of services
deemed appropriate by the Rehabilitation Counselor and
agreeable to the consumer, and offered by Department
of Rehabilitation, the community at large, contracted
vendors, or, mental health programs. These services
may included as appropriate:
*Counseling and guidance
*Job training, books, and training supplies to learn
the skills needed for an appropriate job
•Maintenance
•Transportation
*Tools, equipment and licenses to go to work
•Services for family members
•Reader, interpreter, and note taking services
• Program: Plan of Operation Page 7
•Telecommunications, sensory and other technological
aids and devices.
•Rehabilitation and engineering services to customize
and adapt equipment and devices
•Supported employment services
b. The Rehabilitation Counselor may consult with
appropriate Mental Health Division and Service
provider staff in the development of IWRPs, but will
assume full responsibility for their content. The
Rehabilitation Counselor will also assume
responsibility for the formulation, implementation,
and evaluation of all phases of the IWRP.
B. County Mental Health
1. Collaborate with Department of Rehabilitation and Service
Providers to develop and maintain an active referral
system.
2 . Provide pre-vocational assessment to determine and
identify those existing consumers who are ready to
actively participate in vocational rehabilitation
services.
3 . Provide ongoing referral of identified consumers to
Department of Rehabilitation vocational counselors.
4 . Provide therapeutic support for consumers, to include:
active case management; individual and/or group
intervention; crisis intervention as required; medications
management; inpatient care; day treatment; residential
support; socialization services; and self-help as
appropriate.
C. Service Provider:
1. Upon receiving referral and authorization from the
Department of Rehabilitation, provide employment services,
job placement and job coaching services until consumer
reaches stabilization, in accordance with specified Case
Service Contracts.
2 . Provide progress reports about job placement and job
coaching services through the regularly scheduled meetings
held with the Department of Rehabilitation, Mental Health
Division, and Service Provider staff.
Program: Plan of Operation Page 8
3 . Fulfill the terms of the Case Service Contract with
Department of Rehabilitation by serving the number of
consumers agreed upon.
D. Joint Responsibilities:
1. Department of Rehabilitation Counselors, Mental Health
Division staff, Job Developers and Job Coaches/Counselors
will meet minimally once a month to mutually staff
referrals and ongoing consumers in the caseload.
Opportunities for open communication, by personal contract
or by phone, are to be utilized as necessary in order to
ensure timely and relevant delivery of consumer services.
2 . Participate with each consumer in establishing a mutually
agreed upon specific vocational direction.
3 . Adhere to all policies and procedures of confidentiality
as established by Department of Rehabilitation, Mental
Health Division, and Service Provider.
4 . Each agency will mutually share information and training
activities regarding the development of employment
opportunities for mutual consumers.
5. The three organizations will contribute toward community
relations efforts to promote the effectiveness of this
Agreement.
6. Each organization shall identify liaison assignments as
appropriate to facilitate successful service delivery to
these consumers.
7. Meet quarterly to participate in ongoing program
evaluation and modification.
VII. CRITERIA FOR ANNUAL EVALUATION OF ACHIEVEMENT
A. Rehabilitation
1. Number of referrals, average caseload, number of IWRPs
initiated and number of rehabilitations (status 26
closures) .
2 . Cost per rehabilitation.
Program: Plan of Operation Page 9
3 . Extent to which consumer needs were met as identified in
the case evaluation and IWRP.
4 . Extent to which vocational services contributed to
consumer employment as reflected in the case record at
time of closure.
B. Mental Health
1. Comparison of use of mental health services (e.g. ,
inpatient and crisis services) prior to the provision of
vocational services, and after the provision of services.
Comparison of related cost savings directly attributable
to this program.
2 . Comparison of successes and failures as correlated to the
presence, absence, or stability of: psychiatric care,
family support, residential services, leisure time
activity, and other psychosocial variables.
C. Other
1. Extent to which the program provided services in an
appropriate and timely manner.
VIII. RESOLVING CONCERNS
When concerns arise, every effort will be made to reach an equitable
solution at the local level and, when needed, at the state level.
Issues may include staffing, budgeting, budget expenditures, consumer
readiness, evaluation, and general issues of joint case management.
Concerns that cannot be resolved by the Department of Rehabilitation's
Rehabilitation Supervisors and the Mental Health Division Program
Manager will be put in writing and sent to the Department of
Rehabilitation District Administrator and the Mental Health Division
Director with copies to the State Department of Rehabilitation
Cooperative Program Specialist and the State Department of Mental Health
vocation Services Specialist.
Attachment C
PROGRAM BUDGET SUMMARY
JULY 1, 1994 THROUGH JUNE 30, 1995
Position Amount
DEPARTMENT OF REHABILITATION SERVICES
Personal Services
Rehabilitation Counselor 1. 0 $38, 279
Rehabilitation Supervisor 0. 14 6, 338
Case Service Assistant 0. 33 8 , 417
Support Services Assistant . 0489 1, 278
Total Salaries and Wages 1.5189 $54, 312
Less Salary Savings (6.88%) -3 ,737
$50,576
Staff Benefits (approx. 29.92%) 15, 132
TOTAL Personal Services $65,708
operating Expenses
General Expense $ 1, 648
Printing 240
Communications 1, 386
Postage 797
Travel 1,835
Training 118
Facility Operations 8, 297 '
Utilities 144
Medical Consultant Contracts 1, 154
Health & Welfare Data Center 2 , 153
TOTAL Operating Expense $17,773
Case Service Funds $40, 000
Administrative Overhead (approx. 9%) 11, 114
TOTAL COST 134,594
Case Service Contract
To: Many Hands, Inc. $40, 000
Phoenix Programs, Inc. 40, 000
Rubicon Programs, Inc. 401, 000
TOTAL PROGRAM COST $254,594
County Mental Health share (21. 3%) $54 , 229
Source: Realignment Funds - $ 8, 164
State Allocation - $ 20,505
Contractors' Match - $ 25,560
Department of Rehabilitation share (78.7%) $200, 365
TOTAL PROGRAM COST $254,594