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HomeMy WebLinkAboutMINUTES - 04261994 - 2.1 TO: BOARD OF SUPERVISORS _SEL _ Contra FROM: f/ Costa Phil Batchelor, County Administrator County. DATE: April 19, 1994 s'�rein SUBJECT: County Communications , Issues SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . In response to the request of Supervisor Bishop, the General Services Department has prepared a report on the County communications . systems indicating the following important factors with. regard to the County communications systems: a. The County has substantially reduced telephone costs by prepaying the telephone bill for ten years for a fully integrated County-wide telephone system. b. The prior purchase of all installed telephone wiring and equipment for a one-time fee of $700,000 eliminated a $100,000 per month lease cost. C. Many older telephone systems are still in use in many County departments, but are connected to the CENTREX switches of Pacific Bell which provide all of the features of electronic tele'phone systems without the cost of replacing telephones" or wiring. d. The costs associated with repairs due to cabling or telephone wiring has been minimal. e. Data and telephone wiring is upgraded or replaced as the need arises or when major building retrofits are accomplished. CONTINUED ON ATTACHMENT: X .YES SIGNATURE: ��`�- - F RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OFtBOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APrll 26 1994 APPROVED AS RECOMMENDED X OTHER X The Board heard from James Perez, Chief Technical Communications- Analyst. Kingston Kohl, Consultant, explained a proposal for..a fiber-optic conduit through the SP' right-away which would . provide revenue; services and opportunity for growth. Chuck Siebuhr, " President- of Control Point. Communications, offered to do an analysis of the County' s present method of operations t0 determine future savings. The Board APPROVED the .above 13 recommendations as, amended by adding No. 14 to REFER THE ISSUE OF COMMUNICATIONS TO THE FINANCE COMMITTEE. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE -X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF.THE BOARD ABSENT: _ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED April 26, 1994 Contact: Bart Gilbert (313-7100) PHIL BATCHELOR CLERK OF THE BOARD OF CC: General Services .Director SUPERVISORS AND COUNTY ADMINISTRATOR Data Processing" County Administrator BY i Z..� DEPUTY I • M -2- f. The General Services Department budget for communications has been cut from $5 .5 million in 1991-92 to $3 . 9 million for 1993-94 . Staffing has been reduced from 30 to 17 in the same period. g. The Emergency Communications Advisory Body is working with the General Services Department to explore upgrading the County micro-wave system to a digital system and marketing frequencies to other users to raise revenues while reducing the dependency upon the telephone carriers. h. The General Services Department participates in the General Services Association of California to network with other counties on communication and data processing issues. 2 . Acknowledge receipt of the General Services Department report. 3 . Approve the action of the County Administrator in establishing a Communications Committee of department heads and staff to discuss data and voice communications issues . 4 . Authorize the General Services Department, Data Processing and Health Services to re-examine the California Research Education Network (CALREN) program and make application for any available grant funding that would be appropriate for County programs . 5 . Approve and authorize the General Services Director to develop and issue a Request for Proposals for a telecommunications consultant to assist the County in developing a plan for the future direction of the County telecommunications systems at the end of the current CENTREX contract in 1997 . 6 . Direct the County Administrator and the General Services Department to explore any funding sources available for communications improvements . 7. Direct the County Administrator to explore methods to improve coordination among County departments for data systems and interconnections . 8. Direct the General Services Department to provide the Board with a report in six months on the status of the planning for future County telephone service. 9 . Request the General Services Department and the ECAB to provide a report on the first phase of a plan to transition from an analog microwave system to a digital one, with the report being due by August 15, 1994 . 10 . Request that Data Processing and General Services work together to set up a presentation using communication company representatives, appropriate vendors, and technical specialists in communications to present a program on emerging technologies to the Department Heads. 11 . Request the Office of Emergency Services to provide a report on the role of communications in preparing for disasters . 12 . Request that all County departments prepare reports on what automation are now available within the departments and what improvements are planned during the coming two years . 13 . Request that General Services look at the rate structure from different long distance carriers to ensure that the County receives the lowest rate structure permitted by the FCC. -3- BACKGROUND: Supervisor Bishop, at the March 22, 1994 Board meeting, asked for information concerning the future of the County's communications systems with emphasis on telecommunications but including data transmission. The General Services Department has prepared a report addressing the questions Supervisor Bishop raised in the meeting and in a subsequent letter to the County Administrator. The communication area is vital to the County' s operations as data transmission and interconnectivity become increasingly important. The ten year agreement and prepayment of the telephone costs for the CENTREX will be ending in 1997 and a plan for future telephone service for the County must be developed. The General Services Department has been aware of the need for some time and has been planning to use consulting services for assistance as a result of the downsizing of the communications in-house management staff. The cost of moving to new technology and up-grading of existing systems can be enormous and must be carefully planned and coordinated with future financial resources . As part of the overview of communications, a Communications Committee of: department heads and staff has been formed to discuss issues and efficiencies that can be found in the communications area. There may be potential for functional consolidations and improved coordination of activities that will be explored. The Communications Committee will be in addition to the body that reviews emergency communications . Part of the charge to the Committee is to assure that the County move forward with an infrastructure plan that will accommodate future technology. Supervisor Bishop has asked as to the status of the telecommunications for the Hospital Replacement Project. The architectural firm hired for the building design used a communications consultant to plan the telephone and data systems for the project along with County staff. The planned systems include the latest technology and provide capacity for any foreseeable requirements while limiting the costs for present needs . The purchase and installation of the systems will be a part of the contract for the project construction. The communications issues are complicated and varied with the challenge of a rapidly changing technology. We believe that the County Data Processing and General Services staff are aware of the needs and with the assistance of carefully selected consultants will develop affordable plans for the County's future communications needs. tgar L4 ,'y4 1u -J::) r4o ,l1U1 r .UL BOARD OF SUPERVISORS CONTRA COSTA COUNTY GAYLE BISHOP BUFF"0R.TMID O45MICI MEMORANDUM TO: Phil Batchelor FROM: Gayle Bishop DATE: March 22, 1994 Last November I facilitated a meeting between you, members of your staff and Chuck Siebuhr,president of Control Point Communications, During that meeting, Mr.Siebuhr agreed to provide pro bona to the County an analysis of existing telecommunications facilities at sites to be determined by staff, a cost analysis of present method of operations to determine future savings and a review of the RFP for telecommunications for the County hospital.Mr.Siebuhr also submitted a proposal to develop a long range telecommunications migration plan for the County, along with a way of funding the pian (CALREN). During the meeting , 1 stressed my desire to see the County become a statewide model for ,efficiency and effectiveness in the development of a telecommunications system that will carry us into the 21 st century. Furthermore,at my request,the Board of Supervisors directed the Economic Opportunity Council to initiate an analysis to determine the feasibility of establishing a telecommunications training institute in Contra Costa County. To date I have had little, if any, feedback from your office as to the status of the above mentioned items. As you are aware, 1 am away until April 11. Pursuant to today's request, I am directing you to bring before the Board of Supervisors (at the April 12 hearing)a report on the status of the County's long range telecommunications plans, as well as a status report on the following items.. 1) What-are the County's annual telecommunications costs under Present Method of Operations (PMC)? 2) What is the status of the review of the Telecommunications RFP for the County hospital? 18 CROW CANYON COURT#120 • SAN RAMON.CALIFORNIA 94583-1669 • TEL FPHONE(510)820-8883 • FACSIMILE(510)820-8827 ul I CL 14U IAJ.1 14 . JY 1V-JJ 14U ULll f` .-U..1 Memorandum Page 2 March 22, 1994 3) What are the results of Mr. Slebuhr's site survey analysis of facilities selected by County staff? 4) What are the County's plans to migrate from the present analog system to a digital system that will take us into the 21st century? 6} What 1s the status of the plans for upgrading telecommunications facilities at the Social Services facility on MacDonald Avenue in Richmond? S} What happened to the Pacific Bell CAIREN Request For Proposals that could have provided the County with demonstration money to improve the long range efficiency of our telecommunications system? Upgrading the County's telecommunications system will be major capital investment over the next few years. I believe it is critical that the Board of Supervisors know what staff is-doing to prepare the County to connect with the telecommunications "super highway." GENERAL SERVICES DEPARTMENT 1220 Morello Avenue, Suite 200 Martinez, California 94553-4711 Extension 3-7100 DATE: March 31, 1994. TO: De Bell, Deput& County Administrator FROM: Kathy Brown puty General Services Director SUBJECT: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond BACKGROUND OF COMMUNICATIONS IN CONTRA COSTA COUNTY In Contra Costa County the provision of communication services has been from several departments. Prior to the implementation of the General Services Department in 1985, the Telephone Section was located in the Public Works Department. At one time the County had telephone operators and a switchboard, but in 1985 the section included staff only to manage 911 for the County, arrange for moves and changes with Pacific Bell and to review and pay the County telephone bills . Radio/microwave/electronics communications were located in the Sheriff-Coroner Department. Technical staff there performed the repair and maintenance of the microwave system, radios and base stations, and electronics work including alarms and public address systems. They also had some contracts with outside agencies including police, ambulance, and special districts. This technical group was transferred to General Services in 1986 . Data Processing was at one time in the Auditor Controller Department and became part of the County Administrator Department in the early 19801s, as the emphasis on computer automation was rapidly growing. Communications encompasses a wide spectrum of the transmittal and receipt of data and voice via radio, telegraph, microwave, computer networks, telephone, wireless communicators such as cellular telephones and pagers, satellite, etc. Few industries have been changing as rapidly as those in the communications area, due to advances in technology and changes in regulations which are allowing greater competition among communications firms . Contra Costa County has seen numerous changes within the past ten years . According to Data Processing, the IBM mainframe, the County's main computing resource 10 years ago, is still performing processing for the majority of the critical County applications and is augmented by personal computers and distributed processing. Seven years ago the County leased all of its telephone equipment and lines, with a process of some tie lines . Long distance service was with AT&T, our only choice. 1 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 With deregulation and split up of the Bell System, the County was able to have a choice of long distance carriers at a price discount; and Pacific Bell became interested in providing local CENTREX lines for a one-time cost for a ten-year contract that resulted in $2 Million savings for the County. The County was also able at this time to purchase all of its telephone equipment and parts from AT&T for approximately $700,000 . This also represented a significant savings to the County over the monthly costs to lease telephones . Purchase of the telephones resulted in a large inventory of 1A2 Equipment and extra parts . Within a few years electronic telephone systems were available. Some new buildings were designed with cabling that allowed for the implementation of electronic telephone systems . Many departments continue to use the lA2 Equipment to meet their needs, as there have been few repairs or cabling, problems for this equipment. It is reliable; and during disasters, it may be the only telephone equipment still in service. During the Los Angeles earthquake, many of the electronic telephone systems went out as the power failed. The 1A2 telephones continued to work. Electronic telephones must have battery back up or a generator, and most systems do not have back-up generators . . Battery backups where available do not provide a long time of use. Generators are usually capable of running for a few hours, unless fuel can be added. The 1A2 telephones and parts that need to be cleaned or repaired are refurbished by using GAIN (Greater Avenue to Independence) welfare workers who learn work skills through their volunteer help. The County' s newest communications temporary employee is a minority female, who had some electronics education, but no work experience until she volunteered for a GAIN slot for the County, where she learned to repair telephones. Although the lA2 equipment is not the newest technology, it is connected to Pacific Bell 's advanced technology, the DMS-100 equipment, via CENTREX lines . All our telephone and PBX lines are digitized. The lA2 equipment has the same features of an Electronic Key Telephone System, (EKTS) with voice messaging capability and universal call distribution, such as the Superior Court uses . While the telephone instruments do not have digital clocks, they have some features that users prefer, including reliability and easy use. Economically, the 1A2 equipment makes sense to retain unless some applications require cabling that does not allow 1A2 equipment to be used. As technology continues to change, the lA2 equipment will eventually be replaced; however, this will occur over a period of years . Just as the County has many infrastructure needs that require replacement and upgrades, telecommunications 2 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 needs are similarly addressed. Currently, . the County is looking at over $1 Million in replacement/retrofit or large chillers to meet the new federal regulations to eliminate CFCs . The older buildings have sewer and water line distribution systems, electrical systems, and other maintenance work that needs to bedone to keep the buildings safe and sanitary, and where the County faces liability, if accidents should occur because such work is not done. The building costs are in the million of dollars, and they are being addressed as funding and priorities dictate. The communications services that are included in the General Services Department budget were affected by the severe budget cuts that the County has encountered within the last few years . In fiscal year 91/92, the total communications budget was $5,510,546 . In fiscal year 92/93, the expenditures were $4.,462, 115 . This year, based on an eight-month experience, the projected cost will be $3,995,925. This budget includes radio/electronics/microwave maintenance and repair; telephone allocations and usage; telephone installation, maintenance and repair, debt service for telephone equipment and CENTREX contract, and work done for outside agencies . A copy of Finance printouts for FY93/94 for the first eight months is attached, and some written-in comparisons are shown between the costs for radio/microwave/electronic maintenance and telephone maintenance over the past three years. Just a few years ago, we had five management employees in communications, and we now have one. Non-management staff included 25 employees, while the non- management staff now is 16 . Severe budget cuts resulting in staff reductions required a reorganization of the Communications Division functions . The radio/microwave section was combined into the Fleet Management Division; while the electronics and telephone sections were combined into the Building Maintenance Division. Not only did this allow for a reduction of significant overhead costs, it improved the working relationship among staff who have responsibilities for certain aspects of communications . The Fleet Management Division does the design and installation of some of the radio and light-bar equipment for the Sheriff, and the Electricians work very closely with the Electronic and Telephone Technicians to -install cabling and electrical systems . Furthermore, the technical staff work very closely with the Data Processing Division to install cabling for computers . All of the General Services Department Communication staff are dedicated to do a herculean job in maintaining the equipment and continuing to be up on the state-of-the-art changes in communications . 3 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 FUTURE CONSIDERATIONS FOR. COMMUNTCATIONS Communications upgrades, including telephone systems, should be considered where the applications desired and attendant costs result in an economic benefit to the County. With the telephone contract up for consideration in 3.5 years and the deregulation changes occurring both for local telephone service (Intra-Lata) and refarming of public safety radio frequencies, there are possibilities for developing a revenue stream to begin the process to change our microwave system from analog to digital and further its use in County operations . The Emergency Communications Advisory Body (ECAB) and the General Services Department are exploring ways to move in this direction. Some County buildings may be able to use microwave transmission instead of telephone and data lines . With the assistance of a consultant, the County will develop a plan for selling frequencies and moving to a digital microwave system and will explore ways to utilize the system to reduce the dependency on a telephone carrier, such as Pacific: Bell. The new Communications Committee proposed by Phil Batchelor can assist in developing a mechanism for all of the departments and communication providers to discuss the County's major issues such as digitizing the microwave system and major projects that affect multiple departments . SURVEY OF 1305 MCDONALD AND RECOMMENDATIONS Chuck Siebuhr, President of Control Point Communications, requested an opportunity to evaluate one or more County buildings to see if cabling and telephones are in need of change. Because Social Service is doing a remodeling project at 1305 McDonald Avenue, ' Richmond, Architectural Services requested that Mr. Siebuhr survey this building, and our Telecommunications Technical staff also surveyed the building. The Telecommunications technical staff, based on their survey and discussions with the Social Service Department staff, developed the following recommendations for the McDonald Avenue building. Continue with the existing 1A2 telephone equipment as it has been virtually maintenance free and there have been no cable problems . In addition, the staff like the equipment and it meets their needs . * Retain the existing coax data cable with new supplemental data cable to be installed by Telecommunications staff when the Social Service Department determines an immediate need. 4 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 * Have the Telephone Technicians reorganize and neaten the voice and data cables in the -ceiling spaces, the DC Unit, and the communications closets, with this work being coordinated with Architectural Services for when the ceiling spaces are open. * Install a PBX, which will save a sufficient number of Pacific Bell CENTREX lines so that the PBX would be paid for within the first year. A copy of the proposed CENTREX lines and savings, plus the. installation cost for PBX, at 1305 McDonald are described in a memorandum from James Perez, Lead Telecommunications Technician, to Phil Simonds, Administrative Services Assistant III, and included as an attachment. The recommendations from Telecommunications staff are to keep the lA2 equipment and the cabling that supports it, in that the system meets the Department's needs, has been low cost to maintain, and the equipment is paid for. Mr. Siebuhr made a number of comments included in a section called recommendations. Mr. Siebuhr's recommendations and discussion of them are described below. 1. Mr. Siebuhr' s first recommendation is to discontinue support of lA2 Electrical Mechanical Systems immediately or as soon as practical. He suggests doing this for 1305 McDonald and then to look at all other County buildings. As indicated previously, the 1A2 Equipment is inexpensive to maintain, uses CENTREX lines or PBX lines on the CENTREX System, with all the related features . It also meets the Social Service Department customer needs, so to replace the wiring now is an unnecessary expense. Upgrading the wiring would mean that an electronic phone system would have to be purchased, as four-pair wiring will not support 1A2 equipment. 2 . His second proposal is to identify and appoint members of a Telecommunications Planning Committee to consider long term voice/data applications . This is a suggestion that we have made for some time, and such a Committee has been established by Phil . 5 Re: Telecommunications Issues Including the. Survey of 1305 McDonald Avenue, Richmond March, 3'Y, 1994 3 . In the third recommendation, he proposes to develop a standard plan that addresses all County facilities prior to committing major expenditures . A standard plan for communications that would cover all buildings would be imprudent, as the technical changes occur so rapidly that such a plan would be obsolete too quickly for all County facilities. User applications from different departments are different, so one plan would not be� practical for all departments or all locations. Your Office reviews all major projects and works with departments to plan the project to meet the needs and budgets of departments wanting to make major changes, whether in buildings or communications projects that are capital expenditures . 4 . This recommendation discusses the cost, labor, and material, particularly for 1A2 vs EKTS (Electronic Key Telephone Systems) or PABX Stations/Systems . This is an incorrect comparison in that the 1A2 Equipment is configured similarly to the electronic key telephone systems . Whenever a PBX system or electronic phone system is to be considered for a building or complex, the costs and benefits are reviewed. Since there are few cases of buildings that have serious trouble reports or blocked cable counts, the priority for reviewing telecommunications needs would be based on applications that departments require and the cost benefits to implement them. 5 . The fifth recommendation is a statement regarding analog and 1A2 Electromechanical Systems stating that they are virtually obsolete today. Previous statements already presented show that these systems are older, but still very reliable. Similarly, the analog microwave system is in the process of beingconsidered to be phased out over time. The County will want to move to digital microwave as it is economical to do so. Because the cost is so high, approximately $100,000 per microwave path, and the County has 18 microwave paths, we need to develop a plan for- the generation of revenue to fund this change. 6 . This recommendation is a statement suggesting that whenever products and equipment are purchased that they work appropriately according to the needs of the customer. This is very important, and Purchasing assists departments to evaluate the purchases that they make and ensure that they meet , the standards and requirements requested. All newly purchased telephone equipment and products meet the telecommunications industry standards . 6 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 7 . The seventh recommendation is that expenditures with a total of $5,000 for material and labor should be evaluated on individual merit by an expert. This is done by Telecommunications technical staff,, Purchasing technical staff, departments' staff, and sometimes with input from consultants. Purchasing has negotiated an . extremely good price on PBX equipment, with a 25% discount. Pacific Bell had offered a proposal for a Harris 20/20 PBX switch that was estimated to cost $200,000 . Purchasing has negotiated a price of $65,000 for a 20/20. Installation is also . discounted in the contract Purchasing developed. 8 . The suggestion to interact and compare with similar agencies, . such as other counties, is a good suggestion and one which we do regularly. Through the General Services Association in California, we have contact with many counties that have communications as part of General Services; and our Department, plus Data Processing, network with counties and organizations such as APCO and TCA. Alameda County provided a recommendation for a consultant to assist us with the digital microwave conversion, as well as other communication engineering issues. We obtained a copy of Riverside County's request for . proposal for a digital microwave system, through .our networking. 9 . This recommendation addresses the considerations that should be used in deciding what system or design is appropriate. -He notes that cost analyses, user needs, and technical capabilities should be part of the equation in deciding what system or design should be implemented. These considerations plus the public benefit are those which staff consider. 10 . Number 10 is a. suggestion that staff should be informed of the range of services and applications available and to consider products and services that are , flexible. We agree that it is important to ensure that equipment for services are able to connect and work effectively. Mr. Siebuhr goes on inhis report to discuss some other aspects of 1305 McDonald. He says there are improprieties in the cabling layout, and rightly points out that this wiring was .done some time ago by Pacific Bell. The issue regarding plenum integrity will be addressed with the remodel project, and the wiring will be correctly placed in the ceiling:. Other comments regarding unsuitable locations with respect to moisture, electromagnetic 7 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 interference, or physical engineering factors do not seem relevant here, as there have not been any . problems . The telephone maintenance costs for this building for the past three years are running less than $1,000 per year, and none of this was for cabling. The remodel project will offer the opportunity to clean up the wiring in the closet areas, which our staff also recommends be done. Mr. Siebuhr states that 1305 McDonald cannot be a candidate for EKTS or digital migration without a new cabling/wiring design. That is correct; however, since the lA2 equipment is configured similarly to the EKTS and has the full features of the Pacific Bell CENTREX System, there is not a need for going to electronic telephone equipment. He believes that efficiency levels for IA2 equipment are not as good because enhancements such as voice messaging, call detail reports, least call routing are not possible. In fact, these are features of the Pacific Bell DMS100 switch, which feeds to the lA2 equipment. All lines from the DMS100 are digital links . The links between all our PBXs are digital links. He believes that 50% of network failures are related to cabling problems, but that is not the experience of our communications staff for county buildings . Mr. Siebuhr makes some general recommendations and describes the process for implementation of a major project. The steps he outlines are . those which describe the way our Architectural Services _ Division handles any major project that affects buildings/facilities. All projects are coordinated with the Department that initiates the project; and other staff with technical expertise are included in the preparation and review of the specifications, whether they are for a roof replacement, water distribution lines, or telephone equipment/cabling. Our in-house telecommunications staff are highly qualified and capable of working on 1A2. and electronic telephone systems, both of which the County has . Staff have demonstrated their skills by maintaining all of the County communication facilities, including new projects with digital switches such as at 50 Douglas Drive, 595 Center, and many other buildings. Staff have brought on line 10 Base-T LAN Systems and have made cost-saving suggestions to reduce CENTREX lines and other technical configurations to reduce costs . • They consider the users ' needs, funding, and network integrity; and they ensure that they follow safe work practices, such as working where asbestos is located. PACIFIC BELL CALIFORNIA RESEARCH AND EDUCATION NETWORK (Ca1REN) Apparently, there was some speculation that a ,CalRen' s Request for Proposal (RFP) could provide funding to upgrade or enhance Contra Costa County telecommunication services . When we received notice of this funding for three different RFPs, one for education, one for hospitals, and one for government/business, we sent them to the Office of Education, Health Services and Data 8 i Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 Processing respectively. Health Services and Data Processing staff reviewed the elements that were required to be included in an RFP; and Kathy Armstrong, Service Integration Project Manager, and Kathie Smith, Supervising Program Analyst, attended a briefing in San Francisco to learn about the different grants . Staff felt that there might be the possibility of being awarded agrant, but they felt the requirements for a proposal could not be addressed in the short amount of time allowed for submission as well as finding partners.,in the private sector to participate in. the project Pacific Bell staff indicate that it is not likely that the County would have received grant funding because the California Research Education Network was designed to assist in providing grants for new applications to transfer large amounts of data. The idea is for proposals to use Asynchronous Transfer Mode (ATM) , frame relay, ISDN, SDS-56, or SMDS, which are new technology to move large amounts of data. Being the recipient of a grant would allow a major university, medical institution, or school system to stimulate the development of innovative high-speed data communication applications for a two-year period. Whatever programs receive grant funding is only for two years, and then the agency would have to pay to continue the high-speed switch data systems . The grants are _ awarded to projects that serve a large community interest, and it is not to fund upgrades of equipment currently in use. The requirements were also to have a balanced proposal with the agency requesting funding to have partners from the private sector who would pay for part of the project cost. The CalREN funding is expected to be available for two to three years . If there is a project that Contra Costa County could put together to meet the strict requirements for submission, then there would be an opportunity again next year to apply for a specific project. The requirements to put together a proposal would take a lot of time, and probably the assistance of a consultant, which is also a cost factor. If the project was approved and required the use of ISDN service, packet switching, etc, these features would be additional costs to the County after two years . They are substantially more expensive than current telephone service for data transmission. The public interest 9 Re: Telecommunications Issues Including the Survey of 1305 McDonald Avenue, Richmond March 31, 1994 needs to be considered in whether the County should be in the forefront of technological advances in communications, as they can be costly and may be provided by current service, microwave transmission, or through a wide-area network. KB:mak- Attachment cc: Carol Chan, Office of the County Administrator-•w/Attachments Marinelle Thompson, Data Processing-w/o Attachments Phil Simonds, Social Service Department-w/o Attachments Bart Gilbert-w/Attachments Bob Hill-w/o Attachments John Ritola-w/Attachments James Perez-w/o Attachments 10 .. 1 1993 DEC SOCIAL SERVICE DEPARTMENTa~cosrAco 't' TO: John2iznds uilding Maintenance DATE: November 30, 1993 FROM: CC: Carol Chan SUBJECT: Telecommunications Cost Estimates Please provide cost estimates for providing West County telecommunications as follows: Costs should be charged to Org. #5201. 1. Costs for installation of PBX at 1305 MacDonald Avenue, Richmond versus the continued use of Centrex lines. This would include the purchase of new phones if required. Also include the staff at Weber building on a satelite switch if this is plausible. 2 . Costs for telecommunication at 3045 Research Drive if this facility is used for staging during the 1305 MacDonald remodel. (approx. , 70 staff) a. Availability and cost for additional Centrex lines needed. b. Rental of a PBX and phones required, if any. C. Satellite of Hercules PBX and phones required, if any. Gen 9c (New 3/86) TO: PHIL SIMONDS SOCIAL SERVICE DEPARTMENT FROM: JAMES BORIS PEREZ GENERAL SERVICES DEPARTMENT REGARDING: TELECOMMUNICATION COST ESTIMATES. SECTION 1. CURRENT CENTREX LINE COST AT 1305 MACDONALD AND 3431 MACDONALD 1305 MACDONALD LINE COUNT. 229 MULTIPLIED BY MONTHLY LINE COST. $ 39 .00 ------------- MONTHLY RECURRING COST $ 8,931.00 3431 MACDONALD LINE COUNT. 79 MULTIPLIED BY MONTHLY LINE COST. $ 39 . 00 ------------- MONTHLY RECURRING COST $ 3,081.00 COST FOR INSTALLATION OF PBX AT 1305 MACDONALD. CAPITAL COST HARRIS 20/20M 432 PORT CAPABILITY $ 65 , 000 PAC-BELL TRUNK INSTALLATION COSTS. $ 6 , 000 INSTALLATION COST. $ 4, 000 TOTAL INSTALLATION COST $ 75,000 PAC-BELL MONTHLY RECURRING COST. 2,044 * NEW TELEPHONES NOT REQUIRED, IF REQUESTED COST WOULD- BE AS FOLLOWS. 180 STANDARD SINGLE LINE TELEPHONES $ 7, 200 20 FEATURE. SINGLE LINE TELEPHONES. $ 1 ,600 29 10 BUTTON ELECTRONIC TELEPHONES. $ 4, 350 INSTALLATION COST AND MISC. HARDWARE $ 2, 500 TOTAL COST FOR NEW' TELEPHONES $ 15,650 COST FOR INSTALLATION OF SATELLITE SWITCH AT 3431 MACDONALD. CAPITAL COST HARRIS 20/20M. 240 PORT CAPABILITY $. 501000 PAC-BELL TRUNK INSTALLATION COST $ 2,000 TOTAL INSTALLATION COST $ 52,000 MONTHLY. RECURRING COST. $ 800 * NEW TELEPHONES NOT REQUIRED IF REQUESTED COST WOULD BE AS FOLLOWS. 60 STANDARD SINGLE LINE TELEPHONES $ 2,400 10 FEATURE SINGLE LINE TELEPHONES $ 800 9 10 BUTTON ELECTRONIC TELEPHONES . $ 1, 350 INSTALLATION COST AND MISC. HARDWARD. $ 2,000 ------------ TOTAL COST FOR NEW TELEPHONES $ 6,550 SECTION 2. COSTS FOR TELECOMMUNICATIONS AT 3045 RESEARCH DR. IF THIS FACILITY IS USED FOR STAGING. DURING THE 1305 MACDONALD REMODEL. A) 1, 000 LINES AVAILABLE. COST PER LINE IS AS FOLLOWS. INSTALLATION = $ 117. 00 EA. MONTHLY RECURRING COST = $ 39.00 EA. . B) INFORMATION ON RENTAL OF PBX NOT KNOW AT THIS TIME BUT, IF A SWITCH WAS TO BE BOUGHT FOR 1305 MACDONALD A RENTAL WOULD NOT BE NECESSARY. COST FOR TELEPHONES WOULD BE AS FOLLOWS: 55 EA. STANDARD SINGLE LINE TELEPHONES $ 2, 200. 00 5 EA. FEATURE SINGLE LINE TELEPHONES $ 400 . 00 10 EA. 10 BUTTON ELECTRONIC TELEPHONES $ 1, 500. 00 INSTALLATION COST AND MISC. HARDWARE $ 1, 500 . 00 TOTAL TELEPHONE COST $ 5,600.00 MONTHLY RECURRING PAC-BELL CHARGES $ 1,200.00 SPECIAL NOTE: IT IS IMPORTANT TO KEEP IN MIND, THAT SOME OF THESE COSTS ARE DEPENDANT ON DECISIONS MADE REGARDING IMPLEMENTATION. 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