HomeMy WebLinkAboutMINUTES - 04261994 - 1.179 BOARD OF SUPERVISORS ''7
Fes' Allen Little, Acting Fire Chief •��,• �,�� Cwtra
Contra Costa County Fire Protection District
CVl(//���JVMA-/�J�7
DATE' April 26, 1994 CO^
SUBJECT: Johnson and Beneke, Inc . Weed Abatement
Contract Extension
SPECIFIC REQUEST S) OR RECOMMENDATIONS ) & BACKGROUND AAD JUSTIFICATION
Recommendation:
Authorize the Acting Fire Chief of the Contra Costa County Fire
Protection District to execute a contract extension with Johnson and Beneke,
Inc . for the continuation of weed abatement services within the Contra Costa
County Fire Protection District through December 31, 1994 after receipt and
review of required bonds, certificates of insurance and other required
documents .
Reasons for Recommendation / Background:
Weed abatement contracts with Johnson and Beneke, Inc. for exterior fire
hazard control by Discing and Bulldozing and by Mowing, Rubbish and Tree
Removal terminated on December 31, 1993 . The Fire District prepared a new
contract which was let out for bid by the Board of Supervisors on February 8,
1994 . Only one bid was received and was rejected by Board Order on April 19 ,
1994 .
Time has now become a serious problem. There is not sufficient time to
re-bid the weed abatement contracts and put them in place before conditions
would become critical . Due to prevalent weather conditions, dry grass and
weeds and piles of combustible rubbish present an extreme threat of fire to
the residents of Contra Costa County. It is essential that the Fire District
have the ability to abate these hazards in accordance with Contra Costa
County Ordinance 89/68 when the owner fails to do so in order to reduce the
potential for a catastrophic wildland fire from occurring.
In accordance with provisions of Contra Costa County Ordinance 94/34 , the
Fire District contacted Johnson and Beneke, who have agreed to renew the 1993
contract for one year with minor modifications. Johnson and Beneke has been
very reliable, performed well and is familiar with both the area and the work
to be done.
The Fire Chief is being authorized to sign the contract for the Board
after the contractor has signed the contract and returned it, together with
the required bonds, certificates of insurance and other required documents,
and the District staff has reviewed and found them to be sufficient.
Pursuant to Public Contract Code Section 4114, the Board DELEGATES its
functions under Public Contract Code Sections 4107 and 4110 to the Fire Chief
or his designee.
CONTINUED ON ATTACHMENT; _ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE -
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON SL � Iq9.�_ APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVI S
/ I HEREBY CERTIFY THAT THIS 1S A TRUE
UNANIMOUS (ABSENT 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: A/C Michael Argo (930-5503) ATTESTED Qo,,�D a to �_��
cc: County Administrator
PHIL BATCHELOR. K of THE BOARD OF
Contra Costa County Fire District SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
Risk Management
County Counsei BY r ,d_0 � 1 ,DEPUTY
Contractor (Via Fire Dist.)
M382 Surety (Via Fire Dist.)
cow c�
CONTRA COSTA COUNTY o FIRE PROTECTION DISTRICT
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FIRE CHIEF BOARD OF FIRE COMMISSIONERS
Allen Little Edward B. Haynes
Darrell W. Harguth
2010 Geary Road
Pleasant Hill,California 94523-4694 Robert H. Chapman
TELEPHONE (510) 930-5500
FAX (510) 930-5592 April 18, 1994
TO: Scott Tandy
Chief Assistant County Administrator
FROM: Allen Little.
Fire Chief
SUBJECT: Weed Abatement Contracts
J
Pursuant to our meeting of March 30, 1994 relative to the weed
abatement contracts, the Fire District contacted the contractors who,
had the 1993 contracts . One contractor, Johnson & Beneke, agreed to
extend the 1993 contract to cover the . 1994 season with some minor
modifications .
Attached is a copy of a draft Board Order authorizing the contract
extension and a copy of the extension contract for your review.
Please review these documents at your earliest convenience and advise
either myself or Mike Argo if they are acceptable to you. We need to
have this placed on the Board agenda for their approval at the Board
meeting on April 26, 1994 .
If you have any questions, please give either myself or Mike a
cull .
Simultaneously submitted to those copied below.
cc: Johnson & Beneke _ _
Terry McGraw
Victor Westman CONTRA COSTA COUNTY
Diana Silver RECEIVED
A/C Argo ..r.....-
FMII Garland
S/I Davis APR 91ggd
OFFICE OF
COUNTY ADMIN Al
- - --- — - - - Serving the communities of Clayton,Concord,Lafayette,Martinez,Pleasant Hill,
Walnut Creek,and some unincorporated County areas
Extension of 1993 Contracts for Exterior
Fire Hazard Control by Discing and Bulldozing
and by Mowing, Rubbish and Tree Removal
The Board of Supervisors, on behalf of Contra Costa County Fire
Protection District, and Johnson and Beneke, Inc. , Contractor
( "parties" ) , agree on 1994 as follows :
1 . To extend the 1993 Contracts for Exterior Fire Hazard Control
( "contracts" ) between the parties dated June 15, 1993, for one ( 1)
year from December 31, 1993 to December 31, 1994 .
2 . To affirm all other terms and conditions of the contract which
shall remain in full force and effect except as modified herein.
3 . To require evidence of all bonds and certificates of insurance as
set forth in the contract for this additional year to be extended
and provided to the District before any work hereunder can begin.
4 . To increase the amount of insurance required in Section B. 1 . of
the Specifications for Exterior Fire Hazard Control as follows :
A. Limit of liability for injury or accidental death:
one person . . . . . . . . . . . . . . . . . . $1,000,000.00
one accident . . . . . . . . . . . . . . . . $1,000,000 . 00
B. Limit of liability for property damage:
one accident . . . . . . . . . . . . . . . . $1,000,000 . 00
5 . To reduce the amount of the bonds required in Section B.2 . of the
Specifications for Exterior Fire Hazard Control as follows :
A. A bond in an amount equal to fifty percent (50%) of the total
bid for one year's work for the payment of just claims for
materials, labor and subcontractors employed thereon.
B. A bond in an amount equal to fifty percent (50%) of the total
bid for one year's work as surety for the faithful performance
of the contract.
6 . To increase the rates indicated on page 3 of the Bid Proposals for
Hand Mowing, Rubbish Removal Hand Load - Small Truck, and Labor
for Miscellaneous Work to $22 . 00 per hour and increase the rate
for Discing with Wheel Tractor and Discing with Crawler Tractor to
$68 . 25 per hour.
7 . To clarify the intent of the term "travel time" as used in Section
E. 9 .A. ii . of the Specifications for Exterior Fire Hazard Control
to mean the amount of time to travel from one job site to the next
and does not include the amount of time to travel to or from the
contractor' s facilities to the job site.
Acting Fire Chief:
Contra Costa County Fire Protection District
Contractor: hereby also acknowledging
awareness of and compliance with Labor Code
Section 1861 concerning Worker' s Compensation
Law.
By:
(Designate official capacity in the
business)
By:
(Designate official capacity in the
business)
Note to Contractor: ( 1) Execute acknowledgment form below, and (2 ) if
a corporation, signatures must conform to designated representative
groups pursuant to Corporations Code Section 313 .
State of California ) ACKNOWLEDGMENT
(By Corporation, Partnership,
County of ) or Individual)
The person(s) signing above for Contractor, known to me in individual
and business capacity(ies) as stated, personally appeared before me
today and acknowledged that he/she/they executed it, and acknowledged
to me that the partnership named above executed it or acknowledged to
me that the corporation named above executed it pursuant to its bylaws
or a resolution of its board of directors .
DATED:
NOTARY PUBLIC
Form approved: VICTOR J. WESTMAN
COUNTY COUNSEL BY:,
Diana Silver, Deputy