HomeMy WebLinkAboutMINUTES - 04261994 - 1.178 TO: BOARD OF SUPERVISORS :�{- • Contra
_ - Costa
FROM: HARVEY E. BRAGDON County
OF COMMUNITY DEVELOPMENT
DATE: APRIL 26, 1994
SUBJECT: AMEND CONTRACT WITH W.R. GRAY & CO. FOR CONSULTING SERVICES FOR THE
GREATER EAST BAY RAIL' OPPORTUNITIES COALITION
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
Authorize the Director of Community Development to amend the
contract with William R. Gray & Company for services and activities
performed for the Greater East Bay Rail Opportunities Coalition
(GEBROC) . This amendment, effective May 1, 1994, increases the
contract terms from $36, 000 to $48, 000, providing an additional
$12 , 000 to cover expenses ,through the term of the contract.
FISCAL IMPACT ~
No impact to the County General Fund. Funding for these services
will be paid through the County's Petroleum Violation Escrow
Account (PVEA) grant from the State of California.
BACKGROUND/REASONS FOR RECOMMENDATIONS
The Community Development Department retained the services of
William R. Gray & Company under a Consulting Services Agreemnet
authorized by the Board of Supervisors for administrative support
service and intergovernmental relations in connection with the
activities of GEBROC. William R. Gray & Company was selected from
among three consultant proposals responding to a Request for
Qualifications (RFQ) . to provide GEBROC for support services. A
one-year contract for $36, 000 was authorized by the Board of
Supervisors on September 14 , 1993 . This contract is administered
for GEBROC by the Community Development Department and is funded by
PVEA grant funds.
CONTINUED ON ATTACHMENT: YES SIGNATURE J
ACTION OF BOARD ON (2 ,:a . �coT 4 q�-} APPROVED AS RECOMMENDE OT ER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Patrick Roche (510/646-2835) ATTESTED
cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF
William R. Gray & Company (via CDD) THE BOARD OF SUPERVISORS
C. Raynolds, Public Works Department AND COUNTY ADMINISTRATOR
BY �. , �,�e I1 �� DEPUTY
PR:gms
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Amend Contract with W.R. Gray & Co. for
Consulting Services for GEBROC - PVEA
Continued - Page 2
W.R. Gray & Co. has recently incurred specific expenses in
providing GEBROC with critical support in preparing and
coordinating a request for special authorization of Intermodal
Surface Transportation Efficiency Act funds for a commuter rail
demonstration project in the I-80 corridor. The activities
involved extensive coordination with Congressional representatives
and local officials and the preparation of funding request
submittals to the U. S. House of Representatives. These activities
were not anticipated when the initial contract limit of $36, 000 was
established. As a result of activities in support of the special
funding authorization request, W.R. Gray & Co. 's budget is now 86%
expended through the month of February, 1994 . Staff estimates that
the consultant's remaining budget will not be sufficient for the
last six months existing on the contract.
The Director of Community Development is requesting authorization
to amend the contract with W. R. Gray & Company. This amendment
would increase the contract payment limit an additional $12, 000,
raising the pay limit from $36, 000 to $48 , 000. The contract
amendment will provide sufficient funding to support activities
through the remaining term of the contract, which is due to expire
on September 1, 1994 , at which time staff will evaluate. the
continued need for these consultant services. The Transportation
Committee has reviewed this matter and concurs with this contract
amendment authorization.
CONSEQUENCES OF NEGATION ACTION
Should the Board of Supervisors reject this request, consultant
services for the remaining term of the contract will need to be
significantly scaled back.
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