The URL can be used to link to this page

Home My WebLink AboutMINUTES - 04261994 - 1.175 tTO: BOARD OF SUPERVISORS FROM: Mark Finucane, Health Services Director /, , /vJ0� Contra By: Elizabeth A. Spooner, Contracts Administrator Costa DATE: April 14, 1994 Qoun�y SUBJECT: Approval of Contract Amendment Agreement #22-137-19 with Family and Community Services, -Inc. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Health Services Director, or his designee (Wendel Brunner, M.D. ) , to execute on behalf of the County, Contract Amendment Agreement #22-137-19 with Family and Community Services, Inc. , effective April 15, 1994, to amend Contract #22-137-18 (effective July 1, 1993 through June 30, 1994) , to increase the contract payment limit by $31, 066, from $26,985 to a new total payment limit of $58,051. This Contractor provides home delivered meals for County's Senior Nutrition Program. II. FINANCIAL IMPACT: This contract is 100% federally funded under Title III-C(1) of the. Older Americans Act of 1965. No County funding is required. III. REASONS FOR RECOMMENDATIONS/BACKGROUND: Since 1974 the County has contracted for meals for the Senior Nutrition Program. On October 22, 1993, the Board of Supervisors approved Novation Contract #22-137-18 which continues contract services through Fiscal Year 1993-94. This Contractor has agreed to provide additional home delivered meal services for County's Senior Nutrition Program. Approval of Contract Amendment Agreement #22-137-19 will allow the Contractor to deliver a daily average of 185 meals, on at lease 250 County-designated serving days, to eligible participants. CONTINUED ON ATTACHMENT: YES SIGNATURE Q RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME ATI NOF BOARD C MMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS 1S A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD Contact: OF SUPERVISORS ON THE DATE SHOWN. Wendel Brunner, M.D. (313-6712) CC: Health Services (,Contracts) ATTESTED Risk Management Auditor-Controller Phil Ba @lor,Clerk of th .Board of . Supervisors and County Administrator, Contractgx M382/7-83 � BY � _. Aa DEPUTY ^antra. Costa County Standard Form 1/87 - `� CONTRACT AMENDMENT AGREEMENT (Purchase of Services) Number 22-137-19 Fund/Org # 5767 Account # 2310 Other # 1. Identification of Contract to be Amended. Number: #22-137-18 Effective Date: July 1, 1993 DRA.FT De '` Dep Health Services - Public Health MRSA t Home-Delivered Meals for the Contra Costa County Nutrition Program 2 . Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: FAMILY AND COMMUNITY SERVICES, INC. Capacity: Nonprofit California Corporation Address: 1300 Civic Drive, Walnut Creek, California 94596 3 . Amendment Date. The effect' et�i'i Contract Amendment Agreement is April 15, 1994 . 0 R 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of BOARD OF SUPERVISORS the Board of Supervisors and County Administrator By Chairm Qpignee Deputy RAFCONTRACTOR By By DnnAFT- , (Designate business capacity A) (Designate business capacity B) Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and Corporations Code Section 313) . All signatures must be acknowledged as set forth on page two. Contra Costa County Standard Form 1/87 APPROVALS/ACKNOWLEDGEMENT Number 22-137-19 APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED By By Designee APPROVED: COUNTY ADMINISTRATOR By ACKNOWLEDGEMENT State of California ACKNOWLEDGEMENT (By Corporation, Partnership, or Individual) County of The person(s) signing above for Contractor, personally known to me in the individual or business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to be the stated individual or the representatives) of the partnership or corporation named above in the capacity(ies) stated, personally appeared before me today and acknowledged that he/she/they executed it, and acknowledged to me that the partnership named above executed it or acknowledged to me that the corporation named above executed it pursuant to its bylaws or a resolution of its board of directors. Dated: [Notarial Seal] Notary Public/Deputy County Clerk -2- AMENDMENT SPECIFICATIONS Number 22-137-19 In consideration of Contractor's willingness to provide an increased level of home-delivered meals services for County's Senior Nutrition Program, under the Contract identified herein, County agrees to increase the payment limit. County and Contractor agree, therefore, to amend said Contract as specified below, while all other parts of the Contract remain unchanged and in full force and effect. 1. Payment Limit Increase. The Contract Payment Limit amount set forth in Paragraph 4. (Payment Limit) , is hereby increased by $31.066, from $26,985 to a new total Payment Limit of $58,051. 2. Budget of Estimated Program Expenditures. The Budget of Estimated Program Expenditures of Contract #22-137-18 is hereby deleted and replaced by the attached Budget of Estimated Program Expenditures (#22-137-19) which is incorporated herein by reference. 3. Modification to Service Plan. a. Paragraph I. (Scope of Services) is hereby modified to read as follows: "I. Scope of Services. Contractor shall work cooperatively with the Health Services Director, or his designees, to provide prepackaged home-delivered meals, and outreach services to certain senior citizens (60 years of age or older) , at their respective equipment necessary to deliver an approximately daily average of 185 meals, or a County-specified portion thereof, on at least 250 County-designated serving days, to eligible participants. " b. Paragraph II. (General Provisions) , subparagraph D. (Menus) is hereby deleted in its entirety. C. Paragraph II. (General Provisions) is hereby modified by the addition of the following new subparagraph L. (County-Owned Vehicles) , to read as follows: "L. County-Owned Vehicles. County shall loan to Contractor two vehicles needed to meet its obligations in delivering meals under this Contract. Contractor shall: 1. Register the County-owned vehicles which will be on loan to the Contractor, with the California State Department of Motor Vehicles, indicating that Contractor is the "registered owner" and the County of Contra Costa is the "legal owner", and re-register the vehicles to indicate the County Initials: Contractor County Dept. 1 AMENDMENT SPECIFICATIONS Number 22-137-19 as the "registered owner" upon termination of this Contract or of any extension thereof. 2. Provide for operation of the vehicles during the term of this Contract, including routine day-to-day maintenance, gas, oil and lubricants, insurance, qualified licensed drivers, scheduling, garaging, and similar requirements. 3. Maintain the vehicles according to manufacturer's specifications and provide adequate safeguards to prevent loss, theft, damage, vandalism, or misuse. 4. Provide insurance policies to insure against loss or damage (including collision coverage) to the County-owned vehicles on loan to Contractor in accordance with the terms of this Contract, with the County named as an additional insured under all such policies. Contractor shall be liable for any loss sustained up to the maximum amount of the deductibles, and Contractor shall pay any required deductible amounts under said insurance coverage. Contractor shall keep and maintain such insurance in effect during the entire term of this Contract and any extension or modification thereof. Not later than the effective date of this Contract, Contractor shall provide County with a certificate of insurance evidencing the above coverage. Contractor may not use said County-owned vehicles for any purpose other than transporting home-delivered meals, except as may be expressly approved by prior written authorization from County's Nutrition Project Director. " Initials: Contractor County Dept. 2 BUDGET OF ESTIMATED PROGRAM EXPENDITURE (July 1, 1993 - June 30, 1994) Number 22-137-19 BUDGET CATEGORIES 1. PERSONNEL Salary and Wages $ 50,352 Fringe Benefits 13 , 123 Subtotal $ 63,475 2 . STAFF EXPENSES Travel $ 660 Training $ 700 Subtotal $ 1, 360 3 . EQUIPMENT NON-EXPENDABLE-VEHICLES $ 29, 000 4. OTHER COSTS Building Space $ 7, 148 Telephone 3, 977 Utilities 900 Office Expense 4, 000 Repair and Maintenance/Space 912 Repair and Maintenance/Equipment 200 Management 7,404 Insurance 8, 450 Vehicle Operations 4, 000 Volunteer Expense 825 Subtotal $ 37 , 816 5. TOTAL COSTS $131, 651 6. PROJECT MEAL INCOME AND DONATIONS ($ 73 , 600) 7. NET CONTRACT COSTS (Contract Payment Limit) 58, 05 Subject to the Contract Payment Limit, adjustments in budget category subtotal amounts may be made, but not to exceed 10% of each budget category subtotal amount shown above. Adjustments in the line item amounts within the budget categories for Personnel, Staff Expenses, and Other Costs may be made, but not to exceed 20% of each line item amount shown above, subject to the Contract Payment Limit. In order to make such adjustments, Contractor shall submit a written request for approval to County 30 days in advance and may make such adjustments upon approval by County's Nutrition Program Director. Initials: Contractor County Dept.