The URL can be used to link to this page

Home My WebLink AboutMINUTES - 04261994 - 1.163 TO: BOARD OF SUPERVISORS j0o� Contra FROM: Mark Finucane, Health Services Director By: Elizabeth A. Spooner, Contracts Administrator Costa DATE: April 14, 1994 coutly SUBJECT: Approve Submission of Funding Application #28-552 to the State of California, Office of Emergency Services SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve submission of Funding Application #28-552 to the State of California, Office of Emergency Services (OES) , in the amount of $10,000, for the period from July 1, 1994 through February 28, 1995, for the Right to Know/Right to Safety Conference. II. FINANCIAL IMPACT: Approval of this application will result in $10,000 from the State (via federal Hazardous Materials Transportation Uniform Safety Act Grant funds) during.the period from July 1, 1994 through February 28, 1995, for the Right to Know/Right to Safety Conference. Sources of funding are as follows: $10,000 State 6,500 Required County Match (In-kind) $16,500 Total Program III. REASONS FOR RECOMMENDATIONS/BACKGROUND: Several recent accidental releases of hazardous chemicals in Contra Costa County have potentially jeopardized the well-being of communities and have caused extensive community fear and concern. The State OES has chosen Contra Costa County to be a recipient of grant money to address community concerns related to industrial accidents and the status of industrial accident programs. This grant will allow the Department to sponsor and coordinate a one-day Right to Know/Right to Safety Conference in Richmond, an area which has one of the highest concentrations of industrial activity in the county. The conference will educate the community about the Risk Management Prevention Plans conducted by the Department's Environmental Health Division staff, and encourage the development of . Community Advisory Panels. In addition, the conference will provide an opportunity to inform the community about the new emergency siren system being developed and the status of the new. Center for Health in North Richmond. In order to meet the deadline for submission, the application has been forwarded to the State, but subject to Board approval. Four certified and sealed copies of the Board Order authorizing submission of the application should be returned to the Contracts and Grants Unit. CONTINUED ON ATTACHMENT:-YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENATI N OF BOARK CXMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON (14QA*.o :It* 4!aq!+ APPROVED AS RECOMMENDED I-/ OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: William Walker, M.D. (370-5010) ATTESTED CL4 A,* gy cc: Health Services (contracts) Auditor-Controller (Claims') .Phil Jatche-lo'r,Clerk of the Board of State Office of Emergency Services M382/7-63 BY ID 4.sL DEPUTY ATTACHMENT 1 APPLICATION FORM f for . -V iml HAZARDOUS MATERIALS TRANSPORTATION OMP �.E UNIFORM SAFETY ACT PLANNING GRANTS .INC 'LETS .._..... APPLICANT (LOCAL JURISDICTION) DATE Contra Costa County Health Services Deuartment March 3, 1994 PROJECT TITLE PHONE Right to Know/Right to Safety Conference (510) 370-5014 (510) 646-2286 MAILING ADDRESS PROJECT START DATE Contra Costa County Health Services Depart-ment July 1, 1994 c/o Executive Assistant to Hazardnus Materials Commission PROJECT END DATE 20 Allen Street Martinez, CA 94553 February 28, 1995 PROJECT MANAGER NAME AND TITLE PHONE *Marice Ashe (interim) Executive Assistant to Hazardous Mat'l. Commission (510) 370-5014 *Laura Brown Hazardous Materials Specialist (510) 646-2286 ESTIMATED BUDGET (Personnel Services, Professional Services and Other Operating Expenses) HMTUSA Share: S 10,000 Match Share: $ 6,500 Total Budget: $ 16,500 CERTIFICATION I certify that I have read and understand the terms and conditions contained in the Application, and that to the best of my knowledge the information contained in this application and the supplemental information is correct and complete. Signature Date ATTACHMENT 2 CHECKLIST ITEMS TO BE SUBMITTED BY ADMINISTERING AGENCIES FOR HMTUSA GRANTS GENERAL REQUIREMENTS FOR ALL GRANTS X Completed Application Form X Completed Budget Sheet X Completed Designation Statement X Completed Project Narrative X Completed Work Schedule and Deliverables X Completed Equipment Inventory Form(s) ATTACHMENT 3 DESIGNATION STATEMENT Cnntra Costa County Applicant Health Services Department. Date March 14, 1994 Project Title Right to Know/Right to Safety Conference Mailing Address c/o Executive Assistant to Hazardous Materials Commission 20 Allen Street Martinez, CA it)3 Project Manager Marice Ashe (Interim) 'P'hone (510) 370-5014 Title Executive Assistant to Hazardous Materials Commission Financial Officer Patrick Godley Phone (510) 370-5005 Title Chief Financial Officer HMTUSA Funds Requested $ 10,000 Match Contribution $_ 6,500 Total Project Budget $ 16,500 I CERTIFY THAT I HAVE THE LEGAL AUTHORITY TO MAKE A COMMITMENT TO THE PROJECT ON BEHALF OF THE APPLICANT, THAT THE PROJECT MANAGER INDICATED ABOVE HAS THE RESPONSIBILITY FOR THE DAILY IMPLEMENTATION OF THE PROPOSED PROJECT. I CERTIFY THAT THE FINANCIAL MANAGER INDICATED ABOVE HAS THE RESPONSIBILITY FOR THE FISCAL MANAGEMENT OF THE GRANT AND HAS THE LEGAL AUTHORITY TO CERTIFY ALL FINANCIAL STATUS REPORTS, INVOICES, AND REQUESTS FOR PAYMENTS WILL BE SUBMITTED. I CERTIFY THAT THE INFORMATION IN THE ATTACHED APPLICATION IS TRUE TO THE BEST OF MY KNOWLEDGE. BY SUBMITTING THIS APPLICATION, I AM MAKING A COMMITMENT TO THE PROPOSED PROJECT, BUDGET, MATCH SHARE, SCOPE OF WORK , PROJECT NARRATIVE AND WORK SCHEDULE AND DELIVERABLES. NAME DATE TITLE ATTACHMENT 4 PROJECT NARRATIVE Applicant: Contra Costa County Health Services Department Project Title: Right to Know/Right to Safety Conference Need Statement: Richmond is one of the most heavily industrialized communities in California. While Chevron, one of the largest oil refineries on the West Coast, dominates the waterfront landscape, hundreds of other facilities including chemical research and manufacturing plants; hazardous waste treatment and transfer stations; scrap metal recycling and other heavy industries comprise an industrial mix that is unsurpassed in the Bay Area. In the midst of this intense industrialization lives a residential community comprised primarily of low-income people of color. The City of Richmond is approximately 64% people of color. The unincorporated North Richmond neighborhood is more than 80% people of color. This community has been repeatedly exposed to significant accidental releases from the nearby industries. The most recent and notable incident was the July 26, 1993 release of oleum from the General Chemical Corporation which caused over 25, 000 people to seek medical care. During the past five years several other incidents have potentially jeopardized community well-being and have caused extensive community fear and concern. Both prior to and in response to emergency incidents, the Contra Costa County Health Services Department (HSD) has been actively engaged in developing prevention programs aimed at improving industrial operations and protecting community health. These programs augment the inspection and regulation programs routinely conducted by Hazardous Material Specialists in the Environmental Health Division. One of the cornerstones of these programs is the Risk Management and Prevention Program (RMPP) which has been reviewing operations and recommending changes in industrial processes for more than 4 years. The HSD also has been promoting community-based emergency response activities. These activities increase community awareness of protective behavior in the event of industrial accidents. The HSD has been working with local, state and federal agencies, and industrial and neighborhood organizations to develop an emergency response telephone network; an emergency incident siren system; and a broad-based educational program on how community members are best protected during emergency incidents. In addition, the HSD actively supports the development of Community Advisory Panels and other community right-to-know and good neighbor activities by industry. Objectives: By working with government agencies, and industrial Contra Costa County Health Services Department Right to Know/Right to Safety Conference Project Narrative Page 2 and neighborhood organizations, the HSD will sponsor and coordinate a Right to Know/Right to Safety conference in Richmond in January, 1995. The primary objectives for the conference are as follows: (1) To release and explain RMPP findings. Several of the RMPPs have yet to be released for public review. In addition, the new LEPC data system can provide mapping and other visual aids in understanding risks and mitigation measures. The conference will present the RMPP findings for the Richmond area in a visually interesting and informative format, and provide opportunities for question/answers/discussion about the results. (2) To describe and receive feedback on community-based emergency response activities. The new siren system warrants public exposure and early show-casing. Feedback will be solicited so that the educational programs accompanying the sirens can best meet the needs of affected communities. (3) To highlight current activities and long-term plans for North Richmond Health Center. The new health center being developed by settlement funds received after the General Chemical incident will be described. Opportunities for community involvement in the health center's .operations will be explored. (4) To promote Community Advisory Panel development. The HSD believes that industrial facilities should promote good neighbor policies with the surrounding residential communities. A primary mechanism for open communication and dialogue is through Community Advisory Panels. The conference will train businesses and communities in how to establish and conduct such panels. Milestones: The following activities will be conducted in preparation of the conference: • Obtain endorsements from government agencies and industry and community organizations. • Secure agreement from key groups to participation in the conference. • Compile data and prepare maps of RMPP data. • Secure date, time and place for the conference. • Prepare outreach flyer and poster. Contra Costa County Health Services Department Right to Know/Right to Safety Conference Project Narrative Page 3 • Prepare media materials: press releases, information packets and newspaper ads. • Distribute special letter of invitation to elected officials, local industries and community organizations. Invite their full participation. • In conjunction with existing Community Advisory Panels and the Hazardous Materials Commission, develop a checklist of good neighbor activities for industrial facilities. Poll local industries on how they implement these activities. • Conduct outreach campaign to ensure community participation in the event. • Confirm and prepare speakers for plenary session and workshops. • Develop conference materials including overheads and handouts of RMPP data, checklists of good neighbor activities, workshop materials. • Seek and secure funding for food and beverages during the conference. Conference Description: The conference will be a one day event held in a school auditorium (or similar facility) in North Richmond. Co-sponsorship of the conference will be sought from government agencies, and industry and community organizations. Outreach will be conducted through mass mailings, posted flyers, newpapaer and newsletter ads, and print and electronic media stories. The morning event will be a plenary session presenting the RMPP findings and the status of the Community Advisory Panels and other good neighbor activities in Richmond. The HSD will work with the LEPC to map the data so that it is visually engaging and understandable to the lay public. More extensive RMPP data also will be available for interested participants. In addition, the major industrial facilities with Community Advisory Panels and/or other good neighbor policies such as open-houses, facility tours, speaker's bureaus, and other similar activities will be identified. Groundwork will be laid to encourage the development and/or enhancement of Community Advisory Panels at all facilities. Contra Costa County Health Services Department Right to Know/Right to Safety Conference Project Narrative Page 4 Lunch hour activities will be modeled like a health fair. Tables will be set-up around an auditorium where conference participants can receive more detailed information about the RMPPs and risks from specific facilities. The HSD will have several RMPP specialists available to answer questions and explain the data. In addition, tables will be sponsored by local industries and community organizations so that one-to-one dialogue can be established between facility personnel, community organizations and neighborhood residents. Finally, information regarding emergency preparation for chemical releases and earthquakes; household hazardous waste disposal; and other community-based programs will be available with personnel available to answer questions and explain the services. The afternoon events will consist of three workshops conducted by the Community Emergency Notification Committee, the Health Services Department, and members and/or facilitator of existing Community Advisory Panels: (1) Emergency Response in Case of a Chemical Release; (2) Opportunities for Community Involvement in the New Health Center; and (3) Establishing and Participating in a Community Advisory Panel A short closing panel will summarize the events of the day and identify the role of the HSD and other agencies and organizations in preventing chemical risks, promoting effective protective behavior, and establishing Community Advisory Panels. admin.hmc\conferen.app ATTACHMENT 5 WORK SCHEDULE AND DELIVERABLES APPLICANT Contra Costa County Health Services Department PROJECT TITLE Right to Know/Right to Safety Conference PROJECT MONTHS PROJECT ACTIVITIES, TASKS, AND DELIVERABLES 1 1213 4 5 6 7 8 9 1 0 1 111 2 Obtain Endorsements- X1 X1 x —1 I Secure agreement toparticipationx X1 x Compile RMPP data and maps x x x x Secure date, time, place Prepare outreach flyer & poster x x x Prepare media materials x x X! Distribute invitational letters x A x Develop checklist of good neighbor x x x activities. Poll industries. Outreach campaign x x x x Confirm & prepare speakers Develop conference materials x X1 X1 A I Seek secure funding for food. x CONFERENCE x I Follow-up activities X1 x 3 X X X ATTACHMENT 6 BUDGET SHEET APPLICANT Contra Costa County Hazardous Materials commission PROJECT TITLE Right to Know/Right to Safety Conference HMTUSA SHARE MATCH SHARE. TOTAL BUDGET PERSONNEL SERVICES Salaries and Wages $ 5,000 $ 5,000 $ 10,000 Subtotal (A) $ 5,000 $ 5,000 $ 10,000 OPERATING EXPENSES Travel mileage reiml - $ 250250 500 500 Equipment rentals $ $ - 20U 1UU Office Supplies $ 500 $ Facility Rental $ 500 $ - $ 500 Communications $ - $ 100 $ 100 Printing $ 2,000 $ 400 $ 2,400 Postage $ 1,000 $ 100 $ 1 ,100 Other Direct Expenses $ 500 $ - - $ 500 Subtotal (B) $_10,000 $ 6,500 $ 16,500 PROFESSIONAL SERVICES Prof essional/Consullant $ 5,000 $ $ 5-00-a- 5,000 - 5,000 Subtotal (C) $ $ $ TOTAL BUDGET (A+B+C) $ 10,000 $ 6,500 $ 16,500 NOTE: THE OPERATING EXPENSES LINE ITEMS REQUIRE BRIEF WRITTEN JUSTIFICATIONS DESCRIBING THE NEED FOR THESE ITEMS HOW THE DOLLAR AMOUNTS WERE DERIVED AND HOW THE ITEMS WILL BE USED FOR THE PROJECT. THE MINIMUM REQUIRED MATCH PERCENTAGE MUST BE ITEMIZED PER LINE ITEM. The Project Manager will either implement this grant or hire a Professional/Consultant to assist with implementation. The $5,000 figure is refelected in both categories until an implmentation decision is made. The figure is counted only once in the Total Budget category. ATTACHMENT 7 EQUIPMENT INVENTO RY FO RM APPLICANT Contra Costa County Health Services Department PROJECT TITLE Right to_Know/Right to safety Conference QUAN. UNIT EQUIPMENT DESCRIPTION PER TAX TOTAL AND JUSTIFICATION UNIT Equipment Rentals: 500 Overhead Projector with computer capability Projector screen Pub is Address system Facility Rental: Large (high school) gym or 500 the equivalent Printing: flyers posters newpaper advertising Postage: direct mail to neighborhood residen s 1,000 Other direct expenses: graphic artist for flyers, posters, ads and other conference graphic needs ATTACHMENT 8 COVER SHEET COMPLETE HAZARDOUS MATERIALS TRANSPORTATION INCOMPLETE UNIFORM SAFETY ACT PLANNING GRANTS APPLICANT (LOCAL JURISDICTION) DATE Contra Costa Health Services Department March 14, 1994 PROJECT TITLE PROJECT DATES Right to Know/Right to Safety Conference Start 7/ Y94end 2/2$ 95 PROJECT MANAGER NAME AND TITLE PSE Executive Assistant to Hazardous Materials Commission 370-5014 Laura Brown; Hazardous Materials Specialist 510 646-2286 ESTIMATED BUDGETfn..................cc:use only.....,.. .. HMT USA Share:ar c: 100 0 oNow PROJECT NO Match Share: 6,500 c Tot udet• 16,500a1B b $ A"WARD LEPC ACCEPTANCE CHAIR,LOCAL EMERGENCY PLANNING COMMITTEE DATE OES HAZARDOUS MATERIAL UNIT APPROVAL HAZARDOUS MATERIAL UNIT MANAGER DATE EXPLANATION OF DENIAL OES ADMINISTRATIVE OFFICE APPROVAL ACCOUNTING OFFICER DATE