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Home My WebLink AboutMINUTES - 04261994 - 1.162 TO: BOARD OF SUPERVISORS FROM: Contra Mark Finucane, Health Services Director /`Z`! &OW—Na (enc}� By: Elizabeth A. Spooner, Contracts Administrator Costa DATE: April 14, 1994 County SUBJECT: Approve Standard Agreement (Amendment) #29-388-9 to the Master Grant Agreement with the State Department of Health Services for the County's AIDS Program SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair, to execute on behalf of the County, Standard Agreement (Amendment) #29-388-9 (State #93-17927, A-1) with the State Department of Health Services, effective July 1, 1993, to increase the contract payment limit by $51,526, from $967,706 to a new payment limit of $1,019,232, to fund the County's AIDS Program during FY 1993-94. II. FINANCIAL IMPACT: Approval of this amendment with the State will result in an increase of $51,526 for the County's AIDS Program, for a new total payment limit of $1,019,232 during FY 1993-94. No County funds are required. III. REASONS FOR RECOMMENDATIONS,/BACKGROUND: The Master Grant Agreement procedure was initiated by the State in FY 1989-90 to streamline the contracting process between the State and local health jurisdic- tions for AIDS Program funding. The Master Grant Agreement incorporates a Memorandum of Understanding (MOU) for each service component of the AIDS Program. The MOU's define the services to be provided and the budget for each component and are negotiated by the staff of the State Office of AIDS and County AIDS Program representatives. The State requires only the signatures of the State Office of AIDS Chief and the County Health Officer on the MOU's and any amendments to the MOU's. This streamlines and expedites the contracting procedure for the State and County AIDS Programs because only new Master Grant Agreements and formal amendments affecting the total payment limit of the Master Grant Agreement require County Board of Super- visors and State Department of Finance approval. Master Grant Agreement (Amendment) #29-388-9 increases the total contract payment limit for FY 1993-94 for the County's AIDS Program and must, therefore, be approved by the Board. The Board Chair should sign eight copies of this agreement. Seven copies of the agreement and three certified and sealed copes of this Board Order should be returned to the Contracts and Grants Unit for submission to the State. CONTINUED ON ATTACHMENT: YES SIGNATURE: mm RECOMMENDATION OF COUNTY ADMINISTRATOR REC9.OMME DA ION OF BOARD 70MMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ONVQaL -!444 APPROVED AS RECOMMENDED OTHER VO/TE OF SUPERVISORS y UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Wendel Brunner, M.D. (313-6712) . CC: Health Services (Contracts) ATTESTED a6INS54 _ Auditor-Controller (Claims) Phil Batchelor, Clerk of the Boar of State Dept. of Health Services $11�(YISS �Q#IIIAdIi1111jSV�[ M382/7-83 BY �� t s;]�, DEPUTY TANDARD AGREEMENT- APPROVED BY THE CONTRACT NUMBER AMNO. ATTORNEY GENERAL 93 17927. Al J.2(REVS-9Iy- ' _ TAXPAYERS FEDERAL E1.rPtAYEA tOF}1TIFICATION NUl.18ER 1St .July ,19 94-6000509 -:IS AGREEMENT,made and entered into this day of 93 _Ze State of California,by and between State of California,through its duly elected or appointed,qualified and acting __OF OFFICER ACTWG FOR STATE hief,, Program Support Branch Department ofa th S ,hereafter called the State,and ~TRACTOR'S NAME County of Contra Costa hereafter called the Contractor. TNESSE'TH: That the Contractor for and in consideration of the covenants,conditions,agreements.and stipulations of the State hereinafter expressed, :,s hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor,amount to be paid Contractor, -e for performance or completion,and attach plans and speei/ieatioru,ijany.) 1. In that certain agreement made and entered into on July 1, 1993 between the Department of Health Services, Office of AIDS, and the County of Contra Costa is amended as follows: A. Paragraph 2 is amended to read: '2 Maximum Amount Payable A. The maximum amount payable by the STATE to the CONTRACTOR under this contract shall not exceed, $ 1,019,232 B. The CONTRACTOR agrees that, if during the term of this contract the Department determines that the maximum amount specified in paragraph 2A of this contract will not be expenda4 the STATE reserves the right to reduce the contract amount. This reduction may be imposed in the event of underutilizing items specified in the Memorandum of Understanding (MOU) and/or if it is determined the rate of expenditure is such that the contract amount specified in paragraph 2A of this agreement will not be fully expended, as indicated by monthly invoices, performance reports,or other sources of data, Such changes shall be documented in writing, as stated in paragraph 19, 'Contract Amendment." 2. The effective date of this amendment is July 1, 1993. 3. All other terms and provisions of said contract shall remain in full force and effect. DNTINUED ON _ SHEETS, EACH BEARING NAM!!OF CONTRACTOR AND CONTRACT NUMBER. The provisions on the reverse side hereof constitute apart of this agreement. WITNESS WHEREOF,this agreement has been executed by the parties hereto,upon the date first above written. STATE OF CALIFORNIA N RACTOR _cNCY CONTF'L CTOP.(!i th Manan� idu-"st s whether a mrporation,partnership,eta) apartment of Health Services county o� ontr sta (AUTHORIZED SIGNATURE) BY(AUTKORRED lGN ) =.:NTED NAME OF PERSON SIGNING PRIMED NAME Ank OF:PERSON SIGNING --d Stahlberg Chair, and of Owervisors AOORF11 thief, Program Support Branch 651 Pine Street Martinez CA 94553 +O,JNT ENCUMBERED BY THIS PROG;;AMiCATEGORY(CODE AND TITLE) FuNo TILE Department of General Services 7CLIMENT Clearing Account General . use only 51,526 (OPTIONAL USE) OR AMOUNT Master Grant Agreement Contracts -.S CONTRACT — ITEM CHAPTER STATUTE FISCAL YEAR 967,706.00 4260-COI—Ml=$ 55 1993 93/94 TAL AMOUNT ENCUMBERED TO OBJECT OF EXPENDITURE(CODE AND TITLE) 1,019,232 see fiscal display for detail hereby certify upon my own personal knowledge that budgeted funds T.BA NO. are available for the penodandpurpose ofthe expend7twe stated above. :,NATURE OF ACCOUNTING OFFICER DATE 17 CONTRACTOR STATE AGENCY DEPT.OF GEN.SER. ❑ CONTROLLER A:L 0;'CAL If UFi:IA ' STANDARD AGREEMENT 51D.2(REV. 5.9t) (REVERSE) qt 1. The Contractor agrees to indem nify,derend and save harmless the State,its officers,agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen,laborers and any other person,firm or corporation furnishing or supplying work services, materials or supplies in connection with the performance of this contract,and from any and all claims and losses accruing or resulting to any person,firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor,and the agents and em ployees of Contractor,in the performance of the agreement,shall act in an independent capacity and not as officers or employees or agents of State of California. 3.The State may terminate this agreement and be relieved of the payment of any consideration to Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. The cost to the State shall be deducted from any sum due the Contractor under this agreement,and the balance,if any,shall be paid the Contractor upon demand. 4. Without the written consent of the State,this agreement is not assignable by Contractor either in whole or in part. 5. Time is of the essence in this agreement. ' 6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed by, the parties hereto,and no oral understanding or agreement not incorporated herein,shall be binding on any of the parties hereto. 7. The consideration to be paid ,Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. sl runt Contractor: County of Contra Costa,A-I -14 Contract Number: 93-17927 FISCAL DISPLAY HIV TESTING PROGRAM Amount Encumbered: $51,526.00 Program/Category: Clearing Account (STD) Fund Title: General (Federal Catalog #93.118) Item: 4260-001-001 Chapter: 55 Statute: 1993 Fiscal Year: 1993/94 Object of Expenditure: 93-95366-9180-702-05-95364L-94