HomeMy WebLinkAboutMINUTES - 04191994 - 1.177 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: ..Richard J. Martinez, Executive Director
DATE: Apri 1 120994
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 1994
SPECIFIC REQUEST(S) OR RECOMMENDATION S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3704 approving collection loss write-off in the amount of
$13,026.73 for the quarter ending March 31, 1994, as recommended by the Advisory
Housing Commission.
II. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income.
.At the end of each quarter, the Housing Authority takes action to write off those
accounts which have been determined to be uncollectible. For the quarter ending
March 31, 1994, a collection loss write-off in the amount of $13,026.73 is
recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
This collection loss is for the Conventional Program. The requested collection
loss write-off reflects a total of 22 accounts that are being recommended for write-
off, representing an average of $592.12 per account. The following chart illustrates
the collection losses per quarter for the past four quarters:
Conventional Program
12/93 $14,973,65
09/93 $12,805.63
06/93 $ 6,125.01
03/93 $ 5,892.99
Prior to submission of an account for write-off, the staff makes every effort,
including referral to a collection agency, to collect money that is owed the Housing
Authority.
CONTINUED ON ATTACHMENT: YESSIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON 19 19 9!j APPROVED AS RECOMMENDED OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT Z ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED �
PHIL BATCH LOR, CLERK OF
THE BOARD OF COMMISSIONERS
ANDCOUNTYADMINISTRATOR
BY _( _O�ti� , DEPUTY
Board of Commissioners
Apri 1 12, 1994
Page -2-
At its Regular Meeting on March 22, 1994 the Advisory Housing Commission
approved the collection loss write-off in the amount of $13,026.73 and recommended
adoption of Resolution No. 3704, authorizing collection loss write-off, by the Board
of Commissioners.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3704, these
accounts would inflate the total accounts receivable for the Housing Authority and
present a distorted financial picture.
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3704
AUTHORIZING COLLECTION LOSS WRITE-OFF
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectible by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned
over to a collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing
Authority of the County of Contra Costa that the following amounts
be written off for collection loss for the quarter ending
March 31, 1994:
Conventional
Program
Dwelling Rent $ 7,026.64
Legal Charges 2,629.63
Maintenance & Other Surcharges 3,370.46
$13,026.73
ADOPTED ON April 19, 1994 by the following vote of the Commissioners:
AYES: SUPERVISORS SMITH, DESAULNIER, TORLAKSON AND BISHOP
NOES: NONE
ABSENT: SUPERVISOR SMITH
ABSTAIN: NONE