HomeMy WebLinkAboutMINUTES - 04191994 - 1.155 BOARD OF SUPIRVISORS
VRO NY", PHIL BATCHELOR la
f County Administrator
DATE: March 28, 1994 @ GDAY
SUBJECT: CALIFORNIA STATE SURPLUS PROPERTY PROGRAM
_SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROIL:Nn ^mv )us'nFicz-%,r10N
RECOMMENDATION:
Authorize the Chair, Board of Supervisors, to sign Resolution and Assurance of Compliance
to allow the Sheriff's Department (Administrative Division) to acquire federal surplus
property from the California State Agency for Surplus Property.
BACKGROUND:,
The California Surplus Property Program warehouses surplus state and federal property. The
volume of property available for distribution through this program is expected to increase
dramatically due to the closure of military bases in California. This property is available,
for acquisition by governmental agencies and noxi-profit organizations. The attached
documents are necessary for application to participate in this program.
Some examples of the types of property which are available to purchase include: copy paper,
disposable gloves, computer paper, vehicles, office furniture, computers, printers, film, etc.
This program affords County Departments the opportunity to acquire normally used consummable
items at considerable savings. It also- allows the replacement of aging equipment or vehicles
at a cost which meets budgetary considerations.
FINANCIAL IMPACT:
Used items,avai able from the government surplus property program are discounted 751 - 9CC
from their original acquisition cost. Occasionally brand new items are available and they
are discounted between 251 - 50% off their original cost. The County will save considerable
money by obtaining required merchandise from surplus property rather than by purchasing them
at regular prices through the normal procurement process.
CONTINUED ON ATTACHMENTS YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Rbr ii 11 g 1994 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: ^._r._ _.. AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
,
CC: CAO-Justice System Programs ATTESTED A ril 191994
- - p - - }
Sheriff-Coroner ra, 6tchelor,Clerk of the 64ard of-
1pervisors and County Administrator
BY J A.4 DEPUTY
surplus Property
` 1421 North Market Blvd.
Sacramento, Ca. 95834-1938
SP Form No. 202(2.187)
RESOLUTION
"BE IT RESOLVED by the Governing Board,OR by the Chief Administrative Officer of those organizations which do not
have a governing board,and hereby ordered that the official(s)and/or employee(s)whose name(s),title(s),and signature(s)
are listed below shall be and is (are)hereby authorized as our representative(s) to acquire federal surplus property from the.
California State Agency for Surplus Property under the Terms and Conditions listed on the reverse side of this form."
NAME Tnu SIGNATURE
(Print or type.)
A. Captain Russ Pitkin Administration Div. Commander (Z-We/
Michael R. Rutledge Director of Volunteer Sers.
B PASSED AND ADOPTED this -,.day.of ,19 94 ,by the Governing Board of
Contra Costa County
by the following vote: Ayes: ;Noes: ;Absent:
1 Phil Batchelor, County Administrator and Clerk of the Governing Board of
Board of Supervisors do herebv cerrify that the foregoing is a full, due,and
correct copy of a resolution adopted by the Board at a meeting thereof held at its regular place of
meeting at the date and by the vote above stated, which resolution is on file in the office of the Board
Contra Costa County
Name of organization
651 Pine Streets Room 106
Mauling address
Martinez Contra Costa 94553 (Signed)X-/G&0C0k'j01:
.City CauntY... ---ZIP code
OR
C. AUTHORIZED this day of , 19 ,by:
Name of chief administrative officer Title
Name of organization
Mailing address
(Signed)
City County Zip code
NOTE: IF YOU HAVE A GOVERNING BOARD.SECTIONS"A"AND"B'"SHOULD BE COMPLETED.
IF YOU DO NOT HAVE A GOVERNING BOARD,SECTIONS"A"AND"C"SHOULD BE COMPLETED.
TERMS AND CONDITIONS
(A) THE DONEE CERTIFIES THAT:
(1) It is a public agency;ora nonprofit institution or organization,exempt from taxation under Section 501 of the Internal Revenue Code of 1954;within the
meaning of Section:03(j)of the Federal Property and Administrative Services Act of 1949,as amended,and the regulations of the Administrator of General
Services.
(2) If a public agency,the property is needed and will be used by the recipient for carrying out or promoting for the residents of a given political area one or more
public purposes,or,if a nonprofit tax-exempt institution or organization,the property is needed for and will be used by the recipient for educational or public
health purposes,including research forsuch purpose,orforprograms for older individuals.The property is not being acquired forany other use or purpose,or for
sale or other distribution or for permanent use outside the state,except with prior approval of the state agency.
(3) Funds are available to pay all costs and charges incident to donation..
(4) This transaction shall be subject to the nondiscrimination regulations governing the donation of surplus personal property issued under Title VI ofthe Civil
Rights Act of 1964,Title VI,Section 606,of the Federal Property and Administrative Services Act of 1949,as amended.Section 504 of the Rehabilitation Act of
1973,as amended,Title IX of the Education Amendments of 1972,as amended,and Section 303 of the Age Discrimination Act of 1975.
(B) THE DONEE AGREES TO THE FOLLOWING FEDERAL CONDITIONS:
(1) All items of property shall be placed in use for the purposes)for which acquired within one year of receipt and shall be continued in use for such purposes)
for one,year from the date the property was placed in use.In the event the property is not so placed in use,or continued in use.the donee shall immediately notifv
the state agency and,at the donee's expense,return such property to the state agency,or otherwise make the property available for transfer or other disposal by the
state agency,provided the property is still usable as determined by the state agency.
(2) Such special handling or use limitations as are imposed by General Services Administration(GSA)on any item(s)of property listed hereon.
(3) In the event the property is not soused or handled as required by(13)(1)and(2),title and right to the possession of such property shall at the option of GSA
revert to the United States of America and upon demand the donee shall release such property to such person as GSA or its designee shall direct.
(C) THE DONEE AGREES TO THE FOLLOWING CONDITIONS IMPOSED BY THE STATE AGENCY,APPLICABLE TO ITEMS WITH A UNIT
ACQUISITION COST OF 55,000 OR MORE AND PASSENGER MOTOR VEHICLES,REGARDLESS OF ACQUISITION COST,EXCEPT VESSELS
50 FEET OR MORE IN LENGTH AND AIRCRAFT:
(1) The property shall be used only for the purpose(s)for which acquired and for no other purposes)
(2) There shall be a period of restriction which will expire after such property has been used for the purpose(s)for which acquired for a period of 18 months
from the date the Dropertv is placed in use,except for such items of major equipment.listed hereon,on which the state agency designates a further period of
restriction.
(3) In the event the property is not soused as required by(CXI)and(2)and federal restrictions(13)(1)and(2)have expired then title and right to the possession
of such property shall at the option of the state agency revert to the State of California and the donee shall release such property to such personas the state agency
shall direct.
(D) THE DONEE AGREES TO THE FOLLOWING TERMS,RESERVATIONS,AND RESTRICTIONS:
(1) From the date it receives the property listed hereon and through the period(s)of time the conditions imposed by(B)and(C)above remain in effect,the
donee shall not sell.trade,:ease,!end,bail,cannibalize,encumber,or otherwise dispose of such property,or remove it permanently,for use outside:he state,
Without the prior approval of GSA under(B)or the state agency under(C).The proceeds from any sale,trade,lease,loan,bailment,encumbrance, or other
disposal of the property,when such action is authorized by GSA or by the state agency,shall be remitted promptly by the donee to GSA or the state agency,as the
case may be.
(2) in the event any of the property listed hereon is sold,traded.;eased.Ioaned.bailed,cannibalized,encumbered,or otherwise disposed of by the donee from
the date it receives the property through the period(s)of time the conditions imposed by(B)and(C)remain in effect,without the prior approval of GSA or the
state agency,the donee,at the option of GSA or the state agency,shall pay to GSA or the state agency,as the case may be,:he proceeds of the disposal or the fair
market value or the fair rental value of-the property at the firm of such disposal,as determined by GSA orthe state agency:
(3) If at anv time,from the date it receives the property through the period(s)of time the conditions imposed by(B)and(C)remain in effect,any of the property
listed hereon is no longer suitable,usable,or further needed by the donee for the purpose(s)for which acquired,the donee shall promptly notify the state agency,
and shall,as directed by the state agency,return the property to the state agency,release the property to another donee or another state agency or a department or
agency of the United States.sell,or otherwise dispose of the property.The proceeds from any sale shall be remitted promptly by the donee to the state agency.
{4) The donee shall make reports to the state agency on the tree,condition,and location of the property listed hereon,and on other pertinent matters as may.be
required from time to time by the state agency.
(5) At the option of the state agency,the donee may abrogate the conditions set forth in(C)and the terms,reservations,and restrictions pertinent thereto in(D)
by payment of an amount as determined by the state agency.
(E) THE DONEE AGREES TO THE FOLLOWING CONDMONS,APPLICABLE TO ALL ITEMS OF PROPERTY LISTED HEREON:
(1) The property acquired by the donee is on an"as is,""wbere is"basis,without warranty of any kind.
(2) Where a donee carries insurance against damages to or toss of property due to fire or other hazards and where loss of or damage to donated property with
n,
unexpired terms,conditions,reservations,or restrictions oceathe state agency will be entitled to reimbursement from the donee out of the insurance proceeds,
of an amount equal to the unamortized portion of the fair vaiuc of the damaged or destroyed donated items.
F) TERMS AND CONDITIONS APPLICABLE TO THE DONATION OF.AIRCRAFT AND VESSELS(50 FEET OR MORE IN LENGTH)HAVING
AN ACQUISITION COST OF 55,000 OR MORE,REGARDLESS OF THE PURPOSE FOR WHICH ACQUIRED:
The donation shall be subject to the terms, conditions, reservations,and r=rictions set forth.in the Conditional Transfer, Document executed by the
authorized donee representative_
Office of Surplus Property
OSP Form 203
( 3-82 )
ASSURANCE OF COMPLIANCE WITH GSA REGULATIONS UNDER
VI
TITLE OF THE CIVIL RIGHTS ACT OF 1964, SECTION 606
OF TITLE VI OF THE FEDERAL PROPERTY AND ADMINISTRATIVE
SERVICES ACT OF 1949, AS AMENDED, SECTION 504 OF
THE REHABILITATION ACT OF 1973, AS AMENDED,
TITLE IX OF THE EDUCATION AMENDMENTS OF 1972, AS AMENDED
AND SECTION 303 OF THE AGE DISCRIMINAmMN ACT OF 1975.
CONTRA COSTA COUNTY-SHERIFF-CORONER (ADMIN DIV.) _ -, (hereinafter- called the "donee"
(Name of donee organization)
HEREBY AGREES THAT the program for or in connection with which any property
is donated to the donee will be conducted in compliance with, and the donee
will comply with and will require any other person (any legal entity) who
through contractual or other arrangements with the donee is authorized to
provide services or benefits under said grogram to comply with, all
requirements imposed by or pursuant to the regulations of the General Ser-
vices Administration (41 CRF 101-6.2) issued under the .provisions of Title
VI of the Civil Rights Act of 1964 , Section 606 of Title VI of the Federal
Prooertv and Administrative Services Act of 1949, as amended, Section 504
of the Rehabilitation Act of 1973, as amended, Title IX of the Education
Amendments of 1972, as amended, and Section 303 of the Age Discrimination
Act of 1975, to the end that no person in the United States shall on the
around of race, color, national origin, sex, or age, or that no otherwise .
qualified handicapped person shall solely by reason of the handicap, be
excluded from participation in, be denied the benefits of, or be subjected
to discrimination under any program or activity for which the donee
received Federal assistance from the General Services Administration; and
HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary
to effectuate this agreement.
The donee further agrees that this agreement shall be subject in all
respects to the provisions of said regulations; that this agreement shall
obligate the donee for the period during which it retains ownership or pos-
session of any such property; that the United States shall have the right
to seek judicial enforcement of this agreement; and, this agreement shall
be binding upon any successor in interest of the donee and the word "donee"
as used herein includes any such successor in interest.
14--
DATE qL1 CONTRA COSTA JNrV SHERTEF-MEDDER-(ADMIN_T)TxzT-qT(w)
14 Donee Organization
By , 44440
Tp-rresideiTt/Chairman bf the Board
or comparable authorized official)
1980 MUIR ROAD
---MARTTNE7. rALTFQRNTA 945-53
Donee Mailing Address
—e • v1 uenerai services
Surplus Property J
t , 1-1,21 North Market Blvd.
�'• " Sacramento, Ca. 95834-1938
SP Form No. 202(2187)
RESOLUTION
"8E IT RESOLVED by the Governing Board, OR by the Chief Administrative Officer of those organizations which do not
have a governing board, and hereby ordered that the official(s)and/or employee(s)whose name(s),title(s),and signatur s)
are listed below shall be and is (are)hereby authorized as our representative(s) to acquire federal surplus property from the
California State Agency for Surplus Property under the Terms and Conditions listed on the reverse side of this form."
NAME TITLE SIGNATURE
(Print or type.)
A. Captain Russ Pitkin Administration Div. Commander
Michael R. Rutledge Director of Volunteer Sers. ...
$. . PASSED AND ADOPTED this siay;of. ,19 94 ,by the Governing Board of
Contra Costa County
by the following vote: Ayes: ;Noes: ;Absent:
I Phil Batchelor, County Administrator and Clerk of the GovemingBoardof
Board of Supervisors do hereby certify that the foregoing is a f414 true,and
correct copy of a resolution adopted by the Board at a meeting thereof held at its regular place of
meeting at the date and by the vote above stated, which resolution is on file in the office of the Board
Contra Costa County
Name of organization
651 Pine Streets Room 106
Mailing address
Martinez Contra Costa 94553 (Signed _
._.Citycode
OR
C. AUTHORIZED this day of , 19 ,by:
Name of chief administrative officer Title
Name of organization
Mailing address
(Signed)
City County Zip code
NOTE: IF YOU HAVE A GOVERNING BOARD,SECTIONS"A"AND"8'"SHOULD BE COMPLETED.
IF YOU DO NOT HAVE A GOVERNING BOARD,SECTIONS"A" AND"C"SHOULD BE COMPLETED.
TERMS AND CONDITIONS
(A) THE DONEE CERTIFIES THAT:
(1) It is a public agcncy;ora nonprofit institution or organization,exempt from taxation under Section 501 of the Internal Revenue Code of 1954;within the
meaning of Section 203(j)of the Federal Property and Administrative Services Act of 1949,as amended,and the regulations of the Administrator of General
Services.
(2) If a public agency,the property is needed and will be used by the recipient for carrying out or promoting for the residents of a given political area one or more
public purposes,or,if a nonprofit tax-exempt institution or organization,the property is needed for and will be used by the recipient for educational or public
health purposes,including research forsuch purpose,orforprograms for older individuals.The property is not being acquired for any other use or purpose,orfor
sale or other distribution;or for permanent use outside the state,except with prior approval of the state agency.
(3) Funds are available to pay all costs and charges incident to donation.
(4) This transaction shall be subject to the nondiscrimination regulations governing the donation of surplus personal property issued under Title VI of the Civil
Rights Act of 1964,Title VI,Section 606,of the Federal Property and Administrative Services Act of 1949,as amended,Section 504 of the Rehabilitation Act of
1973,as amended,Title IX of the Education Amendments of 1972,as amended,and Section 303 of the Age Discrimination Act of 1975.
(B) THE DONEE AGREES TO THE FOLLOWING FEDERAL CONDITIONS:
(1) All items of property shall be placed in use for the purpose(s)for which acquired within one year of receipt and shall be continued is use for such purpose(s)
for one year from the date the property was placed in use.In the event the property is not so placed in use,or continued in use,the donee shall immediately notify
the state agency and,a't the donee's expense,return such property to the state agency,or otherwise make the property available for transfer or other disposal by the
.
state agency,Pronded,the,property.rs,sttllusable as:determined by the state agency. r ..
(2) Such-special handling or use limitations as are imposed by General Services Administration(GSA)on any item(s)of property listed hereon.
(3) In the event the property is not so used or handled as required by(B)(1)and(2),title and right to the possession of such property shall at the option of GSA
revert to the United States of America and upon demand the donee shall release such property to such person as GSA or its designee shall direct.
(C) THE DONEE AGREES TO THE FOLLOWING CONDITIONS IMPOSED BY THE STATE AGENCY.APPLICABLE TO ITEMS WITH A UNIT
ACQUISITION COST OF S5,000 OR MORE AND PASSENGER-MOTOR VEHICLES,REGARDLESS OF ACQUISITION COST,EXCE?T VESSELS
50 FEET OR MORE IN LENGTH AND AIRCRAFT:
(1).:The.property shall be used only,for the.purpose(s)for whiciracquired-and'for no other purposes)
(2) There shall be a period of restriction which will expire after such property has been used for the purpose(s)for which acquired for a period of 18 months
from the date the property is placed in use,except for such items of major equipment,listed hereon,on which the state agency designates a further period of
restriction.
(3) In the event the property is not soused as required by(C)(I)and(2)and federal restrictions(13)(1)and(2)have expired then title and right to the possession
of such property shall at the option of the state agency revert to the State of California and the donee shall release such pro perty to such personas the state agency
shall direct.
(D) THE DONEE AGREES TO THE FOLLOWING TERMS,RESERVATIONS,AND RESTRICTIONS:
(1) From the date it receives the property listed hereon and through the period(s).of time the conditions imposed by(B)and(C)above remain in effect,:he,
donee shall not sell.trade,lease,lend.bail,cannibalize,encumber,or otherwise dispose of such property,or remove it permanently,for use outside the state,
Without the prior approval of GSA under(B)or the state agency under(C).The proceeds from any sale,trade,lease,loan,bailment,encumbrance.or other
disposal of the property,when such action is authorized by GSA or by the state agency,shall be remitted promptly by the donee to GSA orthe state agency,as the
case may be.
(2) in the event any of the property listed hereon is sold,traded,Ieased.loaned,bailed,cannibalized,:numbered,or otherwise disposed of by the donee from
the date it receives the property through the period(s)of time the conditions imposed by(B)and(C)retrain in effect,without the prior approval of GSA or the
state agency,the donee:at the option of GSA or the state agency,shail pay to GSA or the state agency,as the case may be,the proceeds of the disposal or the fair
market value or the,fair.rental,yalue oc the;propertylatithe time of such disposal,as determinod,by_GSA=orthe.smte:agency:-:zr9ws w
-:(-3):,If at,anytime.from the date it receives the property through the period(s)oftime the conditions imposed by(B)and(C)remain in effect,anv of the property•'=•- "
listed hereon is no longer suitable,usable,or further needed by the donee for the purposes)for which acquired,the donee shall promptly notify the state agency,
and shall,as directed by the state agency,return the property to the state agency,release the property to another donee or another state agency or a department or
agency of the United States.sell,or otherwise dispose of the property.The proceeds from any sale shall be remitted promptly by the donee to the state agency.
(4) The donee shall make reports to the state agency on the use,condition,and location of the property listed hereon,and on other pertinent matters as maybe
required from time to time by the state agency.
(5) At the option of the state agency,the donee may abrogate the conditions set forth in(C)and the terms,reservations,and restrictions pertinent thereto in(D)
by payment of an amount as determined by the state agency.
(E) THE DONEE AGREES TO THE FOLLOWING CONDITIONS,APPLICABLE TO ALL ITEMS OF PROPERTY LISTED HEREON:
(1) The property acquired by the donee is on an"as is,"'wbere is"basis,without warranty of any kind.
(2) Where a donee carries insurance against damages to or loss of property due to fire or other hazards and where loss of or damage to donated property with
unexpired terms,conditions,reservations,or restrictions occurs,the state agency will be entitled to reimbursement from the donee out of the insurance proceeds,
of an amount equal to the unamortizrd portion of the fair value of the damaged or destroyed donated items.
(F) TERMS AND CONDITIONS APPLICABLE TO THE DONATION OF AIRCRAFT AND VESSELS(50 FEET OR-LORE IN LENGTH)HAVING
AN ACQUISITION COST OF 55,000 OR MORE,REGARDLESS OF THE PURPOSE FOR WHICH ACQUIRED:
The donation shall be subject to the terms, conditions, reservations, and restrictions set forth in the Conditional Transfer, Document executed by the
authorized donee representative.
Office of Surplus Property
OSP Form 203
( 3-32 )
ASSURANCE OF COMPLIANCE WITH GSA REGULATIONS UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, SECTION 506
OF TITLE VI OF THE FEDERAL PROPERTY AND ADMINISTRATIVE
SERVICES ACT OF 1949, AS AMENDED, SECTION 504 OF
THE REHABILITATION ACT OF 1973, AS .AMENDED,
TITLE IX OF THE EDUCATION A14ENDMENTS OF 1972, AS AMENDED
AND SECTION 303 OF THE AGE DISCRIMINATION ACT OF 1975.
CONTRA COSTA..COUNTY SI-)ERIFF"CORONER ADMIN DIV. ) (hereinafter called the "donee"
(Name of donee organization)
HEREBY AGREES THAT the program for or in connection with which any property
is donated to the donee will be conducted in compliance with, and the donee
will comply with and will require any other person (any legal entity) who
through contractual or other arrangements with -the donee is authorized to
provide services or benefits under said program to comply with, all,
requirements imposed by or pursuant to the regulations of the General Ser-
vices Administration (41 CRF 101-6.2 ) issued under the provisions of Title.
VI of the Civil Rights Act of 1964 , Section 606 of Title VI of the Federal
Property and Administrative Services Act of 1949, as amended, Section 504
of the Rehabilitation Act of 1973, as amended, Title IX of the Education
Amendments of 1972, as amended, and Section 303 of the Age Discrimination
Act of 1975, to the end that no person in the United States shall on the
ground of race, color, national origin, sex, or age, or that no otherwise
qualified handicapped person shall solely by reason of the handicap, be
excluded from participation in, be denied the benefits of, or be subjected
to discrimination under any program or activity for which the donee
received Federal assistance from the General Services Administration; and
HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary
to effectuate this agreement.
The donee further agrees that this agreement shall be subject in all
respects to the provisions of said regulations; that this agreement shall
obligate the donee for the period during which it retains ownership or pos-
session of any such property; that the United States shall have the right
to seek judicial enforcement of this agreement; and, this agreement shall
be binding upon any successor in interest of the donee and the word "donee"
as used herein includes any such successor in interest.
DATE /�J G} 9RA OSTA C'.n(j�Ty SLUT FF-GnRH MTIv-iIT�ITCTnnT�,_
D ee Organ ation
By V /&V
(P eside Chairman of tV Board
or comparable authorized official)
1980 MUIR ROAD
MARTINEZ. C'ALIFORNTA 94SSI
Donee Mailing Address