HomeMy WebLinkAboutMINUTES - 04191994 - 1.146 L_F,8 , I.t�kb
TO: BOARD OF SUPERVISORS }+
FROM: Phil Batchelor, County Administrator Contra
Costa
DATE: March 10, 1994 COJ*
SUBJECT: RELIEF OF SHORTAGES IN ACCOUNTS
SPECIFIC REQUESTS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECONIlMZNIDATION
Authorize relief of shortage in the Wells Fargo Reconciliation
account for $6, 095 .60 as requested by the Treasurer' s Office.
BACKGROUND:
The Treasurer' s Office has sustained a $6, 095 .60 shortage as a
result of five counterfeit checks.
Date Date
Alias Name Fund/Warrant .Amount Issued Posted
Martin Sanchez 8801501336 $2, 500. 00 12/3/93 12/9/93
Martin Sanchez 8801501337 $2, 500. 00 12/3/93 12/9/93
Tracy E. I.Green 7701524464 $ 265 .60 5/10/93 5/25/93
Tracy E. I.Green 7701529436 $ 415 . 00 6/10/93 6/15/93
Tracy E. I.Green 7701529436 $ 415 . 00 6/10/93 6/18/93
TOTAL $6,095.60
Legal bank claim forms were completed and filed with Wells Fargo
Bank as soon as counterfeits were identified. The counterfeits
were drawn on the County's Wells Fargo Reconciliation Account but
deposited in non-Wells Fargo accounts. Wells Fargo was not able to
collect from the depository banks. The counterfeits were included ,
in the daily normal work of Wells Fargo Bank in the months of May,
June and December of 1993 . The average monthly volume of checks
processed by the bank equals 90, 830 and this equals to
approximately $190, 069, 000.
Based on the inability of Wells Fargo Bank to collect for the
Treasurer' s Office and with no other recourse available, it is
recommended that the Treasurer' s Office be relieved from the
shortage and the amount be deemed a charge against the General
Fund.
CONTINUED ON ATTACHMENT; _ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATUREISI: _
ACTION OF BOARD ON April 19 , 1994APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON T14E MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED __April 19 , 1994
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
Treasurer-Tax Collector SUPERVISORS AND COUNTY ADMINISTRATOR
District Attorney
BY J
M382/7-83 _,DEPUTY