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Home My WebLink AboutMINUTES - 04191994 - 1.131 .�f I• 131 TO: BOARD OF SUPERVISORS FROM: Anne Marie Gold, County Librarian DATE: March 29, 1994 SUBJECT: Amend Agreement with CLSI, Inc. for Purchase of Automated Library Circulation System for County Library - Fourth Amendment, and Authorize Purchasing Services Manager to Execute Agreement for Maintenance of System Equipment SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Approve and authorize Chair to execute on behalf of the County the Fourth Amendment to the Contract with CLSI, Inc. for purchase of Automated Library System for the County Library and authorize Purchasing Services Manager to execute an agreement for maintenance of system equipment. FINANCIAL IMPACT: Equipment purchased under this Fourth Amendment will be paid for out of funds that were set aside for the final payment to CLSI, Inc, in the Third Amendment. County will be retaining $43,106.01 of the amount retained under the Third Amendment as part of the settlement of contract issues. Cost of system maintenance is included in the Library's operating budget. BACKGROUND: This Fourth Amendment provides for the purchase of upgraded computer equipment at a cost of $72,724.00, plus tax, that will reduce the Library staff hours necessary to backup the Library's Automated Circulation System and allow the addition of additional ports for SelfCheck machines and additional terminals. A final payment of an additional $43,106.01 constitutes payment in full for the Automated Circulation System, releases the County from the original terms of the purchase contract, and allows the County to retain the balance of the amount that was set aside for the final payment to CLSI, Inc, in the Third Amendment for CLSI, Inc.'s,non-performance on the Full Load Response Time and Processing Capacity Examination. CONTINUED ON ATTACHMENT: YES SIGNATURE: ` _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT S ) AND CORRECT COPY OF AN ACTION TAKEN AND AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED- 1- �-199 Contact: 646-6423 PHIL BAT HEL R, CLERK OF tH BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: County Library County Administrator By ,DEPUTY County Auditor �e I:\B0S\CLS1394.dM CONTRACT AMENDMENT AGREEMENT Contra Costa County Number 32728 Standard Form 1/87 Fund/Org # 3885 Account # 4951 Other # 1. Identification of Contract to be Amended. Number: 32728 Effective Date: September 8, 1987 Department: County Library. Subject: Purchase of Automated Library System for County Library 2. Parties. The County of Contra Costa, California(County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CLSI, Inc. Capacity: A Massachusetts Corp. Taxpayer ID# 04-2590749 Address: 320 Nevada Street Newtonville, MA 02160 3. Amendment Date. The effective date of this Contract Amendment Agreement is 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the in the "Amendment Specifications" attached hereto which are incorporated herein by reference. FOURTH AMENDMENT 5. Signatures. These signatures attest the parties' agreement hereto. COUNTY OF CONTRA COSTA, CALIFORNIA ATTEST: Phil Batchelor, Clerk of the Board BOARD OF S ERVISORS: of Supervisors and County Administrator B yBy Ch an/Designee Deputy CONTRACTOR By By SIY�� 412 (Designate official business capacity A.) (Designate official business capacity B.) Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code 1190 and Corporations Code 313). All signatures must be acknowledged as set forth on page two. ti Contra Costa County Standard Form 1/87 APPROVALS/ACKNOWLEDGEMENT Number APPROVALS RECOMMENDED BY DEPARTMENT FORK APPROVED lay By Design -x APPROVED: COUNTY ADMINISTRATOR By Designee ACKNOWLEDGEMENT State of-�;algofa M14ssAc44 LAj f vrTl ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual) County of M oonL.a_sr g On Ape%iL. �� 199 �r before me, Outs personally appeared CNARLIS FAgLL.Y Agija I'Not"4-i 'T. No Pit INs personally known to me (or proved to me on the basis of satisfactory evident) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS m and and official seal. Signature !/- - (Seal) Dated: Notary Public/Deputy County Clerk -2- [Aforms�cont ract\amendcls FOURTH AMENDMENT TO THE AGREEMENT FOR THE SALE OF AN AUTOMATED CIRCULATION SYSTEM between CLSI, INC. ("CLSI") and CONTRA COSTA COUNTY 1750 Oak Park Blvd. Pleasant Hill, CA 94523 WHEREAS, the parties entered into an Agreement for the Purchase of an Automated Circulation System dated September 8, 1987 ("Agreement"), and WHEREAS, Contra Costa County wishes to purchase additional equipment not included in the Agreement, WHEREAS,the parties have not yet successfully completed the Full Load Response Time and Processing Capacity Examination as defined in Schedule I of the Agreement, NOW, THEREFORE, CLSI and Contra Costa County agree to amend the Agreement as follows: 1. Contra Costa County agfees to purchase the additional equipment from CLSI that is listed on the attached Exhibit A2 at a cost of$72,724.00 plus tax, where applicable, with the payment due thirty (30) days after successful installation, if the equipment is successfully installed on or before July 1, 1994. Successful installation is defined as: (a) the two ST-88 tape drives backing up the system's database simultaneously; and, (b) each of the added ports being capable of supporting a VT-100 compatible terminal for normal system input and output. 2. Schedule I (as set forth on pages 45-50 of the Agreement) and all references to it and to the Full Load Response Time and Processing Capacity Examination are deleted from the Agreement. 3. In addition to payments as provided in Part 1, above, Contra Costa County agrees to pay CLSI sixty (60) days after successful installation of the equipment that is listed on the attached Exhibit A2 the amount of $43,106.01 as the final payment under the Agreement and all Amendments thereto, with no other payments whatsoever due from Contra Costa County to CLSI for any reason whatsoever under the Agreement and all Amendments thereto. 4. All other terms and conditions of the Agreement remain unchanged. AGREED TO: CONTRA COSTA COUNTY CLSI, INC. By: By: Ar Title: Title: •-��`"y Date: Date: • M EXHIBIT A2 Qty. Description/Model No. Unit Total 2 2 GB Streaming Tape Drives (ST-88-S) $4,300 $8,600 1 ST-88 Cleaning Kit (ST-88-CLR) 99 99 20 ST-88 Tape Cartridges (STC-88) 25 500 1 64 MB Memory Expansion Board (Mem-64) 25,000 25,000 1 Rev B 20 MHz Dual Processor Board (DPB-S27B) 16,000 16,000 1 LIBS 100 Database Management Software Upgrade 14,000 14,000 (SW-DPB) 1 Ethernet Terminal Server Software (ETERM-SW) 415 415 2 16-Port Ethernet Terminal Servers (ETERM/Micro-16) 2,695 5,390 32 Cables for ETERM/Micro Terminal Servers 10 320 3 Network Kits for AUI to Thinnet-Thinnet Network 300 900 (Net-Thin 2) 1 Installation 1,500 1,500 TOTAL $ 72,724