HomeMy WebLinkAboutMINUTES - 04191994 - 1.13 (2) TO: BOARD OF SUPERVISORS 5. ... Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
' - Costa
o� ;s
County
DATE: APRIL 19, 1994 rTq'Cai;Kr`
SUBJECT: APPROVING SEVENTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR
ARCHITECTURAL SERVICES FOR MERRITHEW MEMORIAL HOSPITAL
REPLACEMENT, 2500 ALHAMBRA AVENUE, MARTINEZ (WH580B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE the Seventh Amendment of the Consulting Services
Agreement with Kaplan/McLaughlin/Diaz, and AUTHORIZE the
County Administrator or his designee to execute the Amendment
which will be effective April 12, 1994.
B. AUTHORIZE the County Administrator or his designee to issue
written authorization for extra work, provided that the
cumulative total extra cost for all such authorization shall
not exceed $25, 000. 00.
II. FINANCIAL IMPACT •
Funds in the capital account established for the project are
sufficient to cover the amount encumbered by this agreement, from
bond proceeds specified to the project. Bond financing for the
total project cost was secured in May, 1992 in accordance with the
Board of Supervisors direction.
CONTINUED ON ATTACHMENT: YES SIGNATURE: /.2- &0
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ddtt
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ONal-ALLIck 1!Ukt APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
/ I HEREBY CERTIFY THAT THIS IS A TRUE
�L UNANIMOUS(ABSENT Z ) AND CORRECT COPY OF AN ACTION TAKEN
i
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON TH/E�DATE SHOWN. t
ATTESTED - 1 -
Contact: D'• Bell, CAO PHIL BATCHELOR,CLERK OF THE BOARD OF
CC: Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
GSD (Accounting)
Health Services Department Q n nn
F. Puglisi BY�� ` .6 A Q ) DEPUTY
Consultant (Via CAO)
Page 1 of 2
Board Order to Approve April 19, 1994
KMD Amendment No. 7
III. REASONS FOR RECOMMENDATIONS
On March 3, 1992 , the County entered into an agreement with the
project architect, Kaplan/McLaughlin/Diaz, to provide the Design
Development and Construction Documents for the proposed
replacement County Hospital in Martinez. After executing the
original agreement, six amendments were made for extra services,
they are as follows: Amendment No. 1 - provide the services of a
Communications Consultant; Amendment No. 2 - provide the services
of a Radiation Physicist; Amendment No. 3 - provide the services
of a Sign and Graphic Consultant, provide Consultant for the
development of Division 11 Equipment Specifications, attend the
value engineering workshop, and revise documents in accordance
with recommendations of value engineering workshop; Amendment No.
4 - revise documents to reflect selection of communication
"Combined Option B" ; Amendment No. 5 - provide the services of a
Security Consultant; and Amendment No. 6 - correct unforeseen
conditions, provide design drawings and specifications for the
cable television, revise Bid Package 3 documents to incorporate
new design information, revisions to surgery department, emergency
department, and crisis center, and prepare an exterior rendering
for the new hospital.
Construction of the replacement hospital has been broken down into
three separate bid packages, the final plans for each bid package
has been submitted to the Office of Statewide Health Planning and
Development for review. Final approval from the State for the
plans for Bid Package 1 was received on May 26, 1993 and the Board
directed that bids be received for this work on July 8, 1993 .
Final approval from the State for BP2 was received on July 28,
1993 and the Board directed that bids be received for this work on
September 9, 1993 . Approval from the State for Bid Package 3 is
still pending.
For the project to proceed without delay or discontinuity in
services and to comply with OSHPD requirements it is necessary to
amend the Consulting Services Agreement and approve six (6) extra
work proposals noted as follows: 1 - perform field investigation
work and preparation of documents to correct unforeseen conditions
during the construction of Bid Package Nos. 1, 2, and 3 ; 2 -
provide design drawings and specifications for the cable
television; 3 - revise Bid Package 3 documents to incorporate new
design information; 4 - revise Bid Package 3 documents to include
the additional outlets; 5 - remove the special-use-area
classification in the surgery department, emergency department,
and crisis center; 6 - prepare an exterior rendering of the new
hospital; and 7 - revise Bid Package 2 documents to include the
additional underground electrical work. Approval of this amendment
will increase the payment limit from $4, 109, 011. 00 to
$4, 228, 915. 00.
AMEND7BO.KMD
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Page 2 of 2
SEVENTH AMENDMENT TO CONSULTING SERVICES
AGREEMENT FOR ARCHITECTURAL SERVICES
REPLACEMENT HOSPITAL AT 2500 ALHAMBRA AVENUE,MARTINEZ
(WH580B,FORMERLY WPE419)
1. EFFECTIVE DATE AND PARTIES
Effective on December 20, 1993, Kaplan/McLaughlin/Diaz, a California corporation
(hereinafter called "Consultant") , and the County of Contra Costa, a political
subdivision of the State of California (hereinafter called "Public Agency")
mutually agree as follows:
2. PURPOSE
Effective March 3, 1992, the parties entered into a written contract entitled
"Consulting Services Agreement" (referred to as the "Agreement") , which covered
architectural services for a replacement hospital at 2500 Alhambra Avenue,
Martinez. The Agreement has previously been amended as follows: Amendment No.
1 dated December 8, 1992; Amendment No. 2 dated December 14, 1992; Amendment No.
3 dated December 16, 1992; Amendment No. 4 dated April 6, 1993; Amendment No. 5
dated April 29, 1993; and Amendment No. 6 dated June 9, 1993. The County desires
to further amend the Agreement to expand the scope of services, and to revise the
payment limit accordingly.
3. AMENDMENTS TO AGREEMENT
A. In the Agreement, Section 1(e) , change the payment limit from
$4,109,011.00 to $4,228,915.00, an increase of $119,904.00.
B. In Appendix B, Paragraph D.3, add the following:
Amend. No. 7
Added Svcs.
q. Perform field investigation work and
preparation of documents to correct
unforeseen conditions during the
construction phase of Bid Package 1,
2, and 3 as described in Extra Work
Proposal No. 14 dated 12-20-93. $25,000.00
r. Provide design drawings and specifi-
cations for the cable television as
described in Extra Work Proposal No.
15 dated 12-21-93. $14,151.00
S. Revise Bid Package 3 documents to
incorporate new design information
as described in Extra Work Proposal
No. 17 dated 2-23-94. $24,733.00
t. Revise Bid Package 3 documents to
include the additional outlets as
described in Extra Work Proposal
No. 18 dated 2-23-94. $8,515.00
Amendment No. 7 to CSA -2- Eff. date: 12-20-93
between CCC and KMD
U. Remove the special-use area classifi-
cation in the surgery department,
emergency department, and crisis center
as described in Extra Work Proposal
No. 16 dated 1-4-94. $31,652.00
V. Prepare an exterior rendering of the
new hospital as described in Extra Work
Proposal No. 19 dated 3-16-94 $7,950.00
W. Revise Bid Package 2 documents to include
the additional underground electrical work
as described in Extra Work Proposal No. 20
dated 4-4-94. $7,903.00
Total Amendment No. 7 - Added Services $119,904.00
4. REMAINING PROVISIONS
Except for the changes made by this Amendment and prior amendments, all
provisions of the Agreement shall remain in full force and effect.
S. SIGNATURES
These signatures attest the parties' agreement hereto:
PUBLIC AGENCY CONSULTANT
By: By:
Phil Batchelor, County Administrator
or his designee
FORM APPROVED: By:
Victor J. Westman, County Counsel
By:
David F. Schmidt, Deputy County Counsel
AMEND7.KMD
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.
Amendment No. 7 to CSA -3- Eff. date: 12-20-93
between CCC and KMD
Note to Consultant: For corporations, the contract must be signed by two officers.
The first signature must be that of the chairman of the board, president or vice-
president; the second signature must be that of the secretary, assistant secretary,
chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps. Code,
Sec. 313) . The acknowledgement below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGEMENT
State of California )
ss.
County of )
On the date written below, before me, the undersigned Notary Public, personally
appeared the person(s) signing above for Consultant, personally known to me (or proved
to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to ,the within instrument and acknowledged to me that he/she/they executed
the same in his/her/their authorized capacity(ies) , and that by his/her/their
signature(s) on the instrument the person(s) , or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Dated: , 1994
(Notary's Seal] Notary Public
AMEND7.KMD
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