HomeMy WebLinkAboutMINUTES - 04191994 - 1.121 N`7 I. ►21
TO: BOARD OF SUPERVISORS O
FROM. Mark Finucane, Health Services Director AW MrContra
By: Elizabeth A. Spooner, Contracts Administrat Costa
DATE: March 17, 1994 County
r
SUBJECT: Approval of , Contract Amendment Agreement #24-238-23
with Mental Health Consumer Concerns, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Lorna Bastian) to execute on behalf of the County, Contract Amendment
Agreement #24-238-23, effective January 1, 1994, to amend Novation
Contract #24-238-22 with Mental Health Consumer Concerns, Inc. ,
(effective July 1, 1993 through June 30, 1994) to increase the
Contract Payment Limit by $8,925, from $113 , 831 to a new total
Contract Payment Limit of $122,756. This Contract includes a six-
month automatic extension for the period from July 1, 1994 through
December 31, 1994, and this Contract Amendment Agreement provides for
a $9, 678 increase in the extension period payment limit from $56,916
to a new six-month payment limit of $66, 594.
II. FINANCIAL IMPACT:
This Contract is included in the Health Services Department budget for
Fiscal Year 1993-94.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On January 4, 1994, your Board approved Novation Contract #24-238-22
with Mental Health Consumer Concerns, Inc. , for provision of a State-
mandated Patients' Rights Advocacy Program which includes general
advocacy and training services, Certification Review Hearing services,
and Reise Capacity Hearing services.
For a number of years the Contract has included the provision of
office space for the Contractor at Merrithew Memorial Hospital.
However, due to impending construction on the Hospital property, the
County requested that the Contractor move to new off-site office
space. In consideration for the Contractor's willingness to move its
offices, the Department agreed to assist the Contractor with the costs
of renting new space, and approval of Contract Amendment Agreement 24-
238-23 will increase the Contract Payment Limit for that purpose.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMDATI N OF BOARD C MMITTEE
M
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT T ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
O
Contact: Lorna Bastian (313-6411) F SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED
Risk Management Phn BatChe ,Clerk Of th@ oard of
Auditor-Controller Supervisors and County Administrator
Contractor n
M382/7-68 BY ,. l� ti.Q��„` , DEPUTY
Contra "Costa County Standard Form 1/87
CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-238-23
Fund/Org # 5942
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-238-22
Effective Date: July 1, 1993
Department: Health Services - Mental Heal
a
Subject: Patients' Rights Program: (1) Gener A a i,,-and
Training Services, (2) Certification Re Haring
ervices, and (3) Riese Capacity Hearing Se- ices
2 . Parties. The Co 21y of C n ra . -osta, California (County) , for its
Department named abo following named Contractor mutually
agree and promise as follow
Contractor: MENTAL HEALTH CONSUMER CONCERNS, INC.
Capacity: Nonprofit corporation Taxpayer ID #Not applicable
Old Address: 2500 Alhambra Avenue, Martinez, California 94553
New Address: 716 Alhambra Avenue, Martinez, California 94553
3 . Amendment Date. The effective date of this Contract Amendment Agreement
is January 1--1994
4. Amendieiecifications. The Contract identified above is hereby
amen�- ad' �s forth in the "Amendment Specifications" attached hereto
which ''a� � ora,&ed herein by referenc
5. signatures. These signatures attest th oa ement hereto:
g g � �
U
COUNTY OF CONTRA COSTA CALIF I
9'
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrator
By
Chairman/Designee Deputy
CONTRACTOR
By By
(Designate business capacity A) (Designate business capacity B)
Note to Contractor: For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and
Signature B must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set
forth on page two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-238-23
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
By By
Designee
APPROVED: COUNTY ADMINISTRATOR
By
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the individual or
business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to
be the stated individual or the representative(s) of the partnership or corporation
named above in the capacity(ies) stated, personally appeared before me today and
acknowledged that he/she/they executed it, and acknowledged to me that the partnership
named above executed it or acknowledged to me that the corporation named above executed
it pursuant to its bylaws or a resolution of its board of directors.
Dated:
[Notarial Seal]
Notary Public/Deputy County Clerk
-2-
AMENDMENT SPECIFICATIONS
Number 24-238-23
In consideration for Contractor's willingness to vacate, at County's request,
the County-owned office space provided under the Contract identified herein,
County agrees to increase the Contract Payment Limit to reimburse Contractor
for rental of new office space. County and Contractor agree therefore to
amend said Contract as set forth below while all other parts of the Contract
remain unchanged and in full force and effect.
1. Increase in Contract Payment Limit. The payment limit specified in
Contract Paragraph 3 . (Payment Limit) is hereby increased by $8,925, from
$113 ,831 to a new total payment limit of $122,756.
2 . Modification of Payment Amounts. Payment Provisions Paragraph 2 .
(Payment Amounts) , subparagraph d. is hereby modified to read as follows:
" [%] d. $13, 003 monthly upon demand, on or after the first day of the
months of July 1993 through December 1993;
$ 7,456 monthly upon demand, on or after the. first day of the
months of January 1994 through May 1994; and
$ 7,458 upon demand, on or after June 1, 1994. "
3 . Revision of Budget. The Budget of Estimated Program Expenditures
specified in Payment Provisions Paragraph 1. (Payment Basis) is hereby
deleted and replaced in its entirety with the Revised Budget of Estimated
Program Expenditures which is attached hereto and incorporated herein by
reference.
4. Modifications to Service Plan.
a. Service Units. Service Plan Paragraph 6. (Number of Service Units)
is hereby deleted and replaced with the following new paragraph:
116. Number of Service Units. During each 12-month fiscal year
period under this Contract, Contractor shall provide for County not less than
3,688 units of service as follows:
a. General Advocacy and Training Services: 2,360 units of
service, and
b. Certification Review Hearing Services: 1,328 units of
service. "
b. Use of County Office Space. Service Plan Paragraph 9. (Use of
County Office Space) is hereby deleted in its entirety.
Initials:
1 .Contractor County Dept.
AMENDMENT SPECIFICATIONS
Number 24-238-23
5. Modification of Automatic Contract Extension Provisions. Special
Conditions Paragraph 2 . (Automatic Contract Extension) , subparagraph a. and
subparagraph b. are hereby modified to read as follows:
"a. The Contract Payment Limit, specified in Paragraph 4. (Payment
Limit) of this Contract, is increased by $66,594 (the six-month Payment
Limit) and County's total payments to Contractor for said six-month extension
shall not exceed this six-month Payment Limit, subject, nevertheless, to the
aforesaid novation or renewal contract. "
"b. County shall continue to pay Contractor in accordance with Payment
Provisions as set forth in Paragraph 1. of the Service Plan, at the rate of
$11, 099 monthly, on or after the first day of the months from July 1994
through December 1994, subject to the six-month Payment Limit specified
above. "
Initials:
2 .Contractor County Dept.
REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-238-23
PRAT RIESE
SERVICES HEARINGS
A. GROSS PROGRAM BUDGET PROGRAM PROGRAM
1. COST REIMBURSEMENT CATEGORIES
a. DIRECT COSTS
(1) Personnel Salaries and Benefits* $115,294 $ 7,000
(2) Operating Expenses** 27,893 1,000
(3) Capital Exp. (Equip./Remodeling) :*** -0- -0-
b. INDIRECT COSTS (ALLOCATED) : -0- -0-
2. TOTAL GROSS ALLOWABLE PROGRAM COST $143,187 $ 8,000
B. MINUS TOTAL PROJECTED NON-COUNTY PROGRAM REVENUES ($ 28.431) ($ -0-)
(To be collected and provided by Contractor)
C. NET ALLOWABLE FISCAL YEAR COST 1114.756 1 8.000
D. TOTAL FISCAL YEAR PAYMENT LIMIT 1122.756
* Including Workers Compensation Insurance
** Including liability insurance if not included in Indirect Costs
*** Subject to State limitations for equipment purchasing and remodeling
E. CHANGES IN COST CATEGORY AMOUNTS. Subject to the Total Fiscal Year Payment Limit for each
Fiscal Year period under this Contract, subject to State guidelines, each cost category Subtotal
Amount set forth in Section I. above:
1. May vary within each program by up to 15% in any fiscal year without approval by
County; and
2. May be changed in excess of 15% in any fiscal year provided, however, that Contractor
has obtained written authorization prior to May 1st of that Fiscal Year from the
Department's Mental Health Director or his/her designee before implementing any such
budget changes.
F. PROGRAM BUDGET CHANGES. Subject to each Fiscal Year Payment Limit and subject to State
guidelines, Contractor may make changes in the total amounts set forth above for the Total
Gross Allowable Program Cost and the Total Projected Non-County Program Revenue, provided,
however, that Contractor has obtained written authorization prior to May lst of that Fiscal
Year period under this Contract from the Department's Mental Health Director or his/her
designee in accordance with Paragraph I. (Budget Report) below, before implementing any
such budget changes.
Initials:
Contractor County Dept.
1
• REVISED BUDGET OF ESTIMATED PROGRAM EXPENDITURES
Number 24-238-23
G. SEPARATE PROGRAM PAYMENT LIMITS. Adjustments in County's total payments to Contractor, in
accordance with Payment Provisions Paragraph 7. (Cost Report and Settlement) shall be
limited to each Fiscal Year payment limit set forth above for each program; funds budgeted
above for one service program may not be transferred to or expended under any of the other
service programs.
H. AGENCY PROGRAM BUDGET. Contractor shall submit to County, for informational purposes upon
request, its total Corporation budget including: all program budgets, all revenue sources
and projected revenue amounts, all cost allocations, and line item breakdown of budget
categories to include salary levels listed by job classification as well as detailing of
operational and administrative expenses by cost center and listing numbers of staff
positions by job classification.
I. BUDGET REPORT. No later than April 28th of each fiscal year period under this Contract,
Contractor shall deliver a written Budget Report to the Department's Mental Health Director
or his/her designee stating whether or not the budgeted amounts set forth in this Budget
of Estimated Program Expenditures for the Ttoal Gross Allowable Program Cost and the Total
Projected Non-County Program Revenue for the respective fiscal year period hereunder
accurately reflect the actual cost for the service program. If any of these program budget
amounts needs to be changed, Contractor shall include in its Budget Report a complete copy
of the revised Budget of Estimated Program Expenditures, an explanation of the program
budget and revenue changes, and a request for prior written authorization to implement the
changes in accordance with Paragraph F. (Program Budget Changes) set forth in this Budget
of Estimated Program Expenditures, subject to Payment Provisions Paragraph 7. (Cost Report
and Settlement) .
Initials:
Contractor County Dept.
2