HomeMy WebLinkAboutMINUTES - 04191994 - 1.106 ¢ to
Contra
Costa .., BOARD OF SUPERVISORS
County
.o¢
�4
Srq
Resolution No. 94/2 0 3
Whereas, the Contra Costa County Board of Supervisors, as governing body of the County and
of the Contra Costa, Moraga, Orinda, Riverview, and West County fire protection districts, has
considered the recommendations of the County Administrator and Acting Director of Personnel
regarding the equitable compensation of uniformed fire management employees in County
governed fire districts; and
Whereas, the Board has been advised that while West County Fire Protection District was
administered under contract with Richmond.Fire, there were inadvertent omissions made in the
salary and benefit resolutions for unrepresented and management employees which failed to
provide those employees with the same compensation as was provided for other fire district
employees;
The Contra Costa County Board of Supervisors hereby Resolves that Resolutions 89/684, Section
III F and 92/107, Section III G, both entitled Fire Service Emergency Recall and Standby
Differential, are amended on their respective effective dates to add West County Fire Protection
District to the list of covered fire protection districts.
Adopted this Resolution on April 19 , 1994
AYES: Smith,#;l)eSdu-1ni6r -Torlakson &Bishop
NOES: Nae
AbsEnt: SLVervisar R)vprs
I hereby certify that this is a true and correct copy of an action taken and
entered on the minutes of the Board of Supervisors on the date shown.
Attested: April 19 , 1994
Cutchelor,Cleric the oard of Saperviaon and County Administrator
By J Deputy
cc Personnel Department
Auditor-Controller
West County Fire Protection District
CCC Fire Protection District
Riverview Fire Protection District
County Administrator's Office-Special Districts
ae
.-FIRE
Res No. 94/ 2 0 3
Contra Personnel Department
Costa 651 Pine Street
County Martinez,CA 94553-1292
April 7, 1994
To: Battalion Chief, Don Hooper
West County Fire District
From: Eileen Bitten, Acting Director of Personnel/"
By: Sue Beadle, Administrative Services Offi
Subject: Summary of Overpayments and Underpayments
Terry McGraw of the County Administrator's Office has asked that the Personnel
Department advise you of the status of the overpayment recovery (addressed in
earlier letters from this office on December 28, 1992 and the Auditor-Controller on
September 29, 1992 and February 17, 1994), as well as the County's underpayment of
certain differentials and other benefits to you. Terry has indicated that you advised
him that Standby Pay and floating holidays were probably due you at the end of
December 1992 after you received our December 28, 1992 letter. Your action
prompted Terry on February 2, 1993 to write a memo to the Auditor-Controller
asking that they defer making overpayment recovery deductions from your pay until
a review of the entire situation was completed.
Although you apparently agreed to offset any potential claim you might have for an
underpayment by the County against the entire overpayment recovery owed, and
Fire Chief Allen Little also agreed to this resolution of your potential claim, the
Auditor Controller could not agree to this from an accounting perspective. Therefore,
on March 25, 1994, the County Administrator's Office asked us to assist them in
investigating your claim. It now appears that several resolutions setting salaries and
benefits for managers in the County fire districts overlooked West County F.P.D. and
did not provide standby pay for West County F.P.D.'s managers since they were
being administered by Richmond Fire Department. To correct that error, the County
Administrator and Personnel Department are recommending to the Board of
Supervisors that Resolutions 89/684 and 92/107 be amended to correct that error.
The resolution is expected to be presented for Board action on April 19, 1994. A copy
is enclosed for your information.
On the basis of this proposed Board action, we are asking the Auditor-Controller, by
copy of this memo, to delay their proposed action to recover the overpayment of
"holiday pay" of which you were previously advised, and to calculate the exact
amount of underpayment created by the County failing to pay you standby pay, as
well as failing to credit you with floating holiday hours.
The two year period for recovery of the underpayment of standby pay begins with
the discovery of this error and your reporting of it to Terry McGraw and goes back
two years (1/1/91-12/31/92) for the standby pay, and 1/1/91-6/30/92 for the
floating holiday accruals at 4 hours/month for 56 hour work week employees
(6/30/92 being the date on which floating holiday accruals were corrected). From '
that point forward the County should have corrected the situation, but failed to do
so, thereby creating further underpayments to you until actually corrected — from
1/1/93 - present for the standby pay.
The floating holiday accruals accrued at the 4 hour rate will be converted to the 2
hour rate for purposes of accruals and maximums since you are now on a 40 hour
work week schedule. Floating holiday accruals due you will be credited to your
floating holiday account. However, any amount over the maximum less 2 hours (one
month's accrual in payroll) will be cashed out
On this basis, the County appears to have underpaid you a greater amount for
standby pay and floating holidays than it overpaid you for holiday pay. The
difference is what the County owes you. The Auditor will pay you that amount
subject to appropriate tax withholding. In a few weeks, they will inform you of the
actual amount due you and when you can expect it to appear on your pay warrant
cc: Allen Little, Fire Chief
Mike George, CCC Fire
Web Beadle, Riverview Fire
Terry Mc Graw, Special District Analyst, CAO
Ken Corcoran, Auditor-Controller
Roger Edwards, Principal Accountant, Auditor-Controller
Bette Jo Wilkinson, Payroll Supervisor
Rich Heyne, Employee Relations Manager
DHOPPERMEM
SB