HomeMy WebLinkAboutMINUTES - 03081994 - 2.6 File: 250-9336/B.4 .4
THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order of March 1, 1994 by the following vote:
AYES: Supervisors Smith, Bishop, Toralakson and. Powers
NOES: None
ABSENT: Supervisor McPeak
RESOLUTION NO. 94/169
SUBJECT: Rejecting Bids for Second Floor Repair at
30 Muir Road, Martinez
for Social Service Department
Authorization No. WPE182
The Director of General Services having received bids on
January 20, 1994 for Second Floor Repair at 30 Muir Road, Martinez
for Social Service Department; and
The Affirmative Action Officer having determined that none of
the three lowest bidders have met the goals or provided
satisfactory documentation of ,good faith effort to comply with the
requirements of the County's Minority and Women Business Enterprise
Contract Compliance Program, the fourth bidder having omitted the
required MBE/WBE bid information, and the fifth bid being $40, 000
higher (Base Bid only) than the lowest bid;
NOW, THEREFORE, the Board of Supervisors, in it' s discretion,
REJECTS all bids and DIRECTS the Director of General Services to
revise the bid documents as necessary for rebidding the project,
and to present the revised plans and specifications to the Board
for approval .
FURTHER, the Board REQUESTS the County Administrator and Director of Growth
Management and Economic Development to report to the Board on the bid review process
as it relates to recruitment and participation of MBEJWBE contractors at the time
the new bids are before the Board.
1 hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board Of Supervlso.s on the date shown.
ATTESTED: nl 24,e,6 8, i/S,�(
PHIL BATCHELOR,Clerk of the Board .
Of Supervisors and County Administrator
By a Deputy
Orig. Dept. : General Services Dept. - Architectural Division
ccs General Services Department
Architectural Division
G.S. Accounting
Auditor-Controller
Community Development
Dennis Barry
County Administrator
D. Bell
E. Kuevor
County Counsel
D. Schmidt
Social Services Dept.
P. Simonds
Director of Growth Management and
25036B02 . 16A Economic Development
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GENERAL SERVICES DEPARTMENT
Architectural Division
1220 Morello Avenue, Suite 100
Martinez, California 94553-4711
Extension 3-7200
File: 250-9336/B.4.4
Date: February 16, 1994
TO: Board of Supervisors
FROM: Barton J. Gilbert, Dir*or "GeneraklServices
SUBJECT: CONTRACT AWARD RECOMMENDATION; Agenda Date March 1, 1994
Authorization No. WPE182
Bids for Second Floor Repairs at 30 Muir Road; Martinez, for Social Service Department,
were received and opened at the County Architectural Division Offices on Thursday, January
20, 1994.
The Affirmative Action Officer has determined that none of the three lowest bidders met
the MBE/WBE goals (i.e. 14% and 6%) or provided satisfactory documentation of good faith
effort. The fourth bidder omitted the required MBE/WBE bid information. The fifth bidder
is $40,000 higher (Base Bid only) than the low bidder and its good faith effort has not
been evaluated.
The lowest bidder, William Dahn Construction, and several other bidders listed Horizon
Sheet Metal as an MBE or WBE subcontractor. Horizon is listed as a certified MBE or WBE
in the 1992-93 City of Oakland directory. If the bidders had requested a copy of
Horizon's certification it would have shown that its certification had expired in 1992.
Horizon did not apply for renewal until December 13, 1993. The City of Oakland, as of
February 15, 1994 reports that it intends to deny recertification.
Since the bids, in general, do not meet requirements of the MBE/WBE program, the Board of
Supervisors may reject all bids and direct us to revise the bid documents as necessary for
rebidding the project and to present the revised plans and specifications to the Board for
approval.
The construction cost estimate was $325,000.00, Base Bid only.
The bids received, and the MBE/WBE percentages listed by each bidder, are as follows:
Base Bid Add. Alt. Add. Alt. Add. Alt. MBE/WBE %
No. 1 No. 2 No. 3 listed by
Bidder
1. William Dahn Construction $158,000 $2,600 $13,400 $45,500 34% / 8%
Pittsburg, CA (34% / 2%)*
2. Swank Construction, Inc. $175,540 $1,900 $22,500 $48,500 35% / 0%
Vacaville, CA (30% / 0%)*
3. Cal Interstate Construction $176,000 $4,500 $28,000 $45,500 30% / 0%
Inc. (30% / 1.5%)*
Concord, CA
* The actual MBE/WBE percentages determined by the Affirmative Action Officer for the
three lowest bidders are shown in parentheses.
Base Bid Add. Alt. Add. Alt. Add. Alt. MBE/WBE %
No. 1 No. 2 No. 3 listed by
Bidder
4. Dinos Construction $189,000 $2,000 $24,000 $48,500 No Info.
Company Listed
San Francisco, CA
5. RGM and Associates, Inc. $198,000 $1,600 $18,600 $53,300 0% / 0%
Concord, CA
6. Tri-Valley Builders Group, $203,400 $3,610 $26,598 $49,760 14% / 7%
Inc.
Fairfield, CA
7. Thomas Construction $206,000 $2,500 $16,771 $51,176 52% / 0%
Company
Redwood City, CA
8. E. A. Sparacino $206,700 $2,650 $14,870 $43,960 76% / 6%
Walnut Creek, CA
9. Pyramid Construction $207,700 $ 900 $21,000 $40,900 26% / 0%
Company
Albany, CA
10. Brava, Inc. $208,498 $2,950 $22,400 $49,000 0% / 0%
Danville, CA
11. Malpass Construction $211,800 $2,650 $15,000 $43,000 22% / 0%
Company, Inc.
Pleasant Hill, CA
12. Page Construction Company $214,484 $1,297 $22,864 $47,350 19% / 0%
Novato, CA
13. Tyler Construction, Inc. $243,698 $2,695 $14,566 $44,753 23% / 1%
Antioch, CA .
14. Hodgson Construction $264,486 $2,336 $23,623 $51,620 20% / 0%
Redwood City, CA
15. Coast Geo Constructors, $278,218 $19,288 $32,185 $46,500 72% / 0%
Inc.
San Francisco, CA
16. Younger-Wunar, Inc. $297,400 $2,350 $26,000 $39,000 46% / 7%
E1 Cerrito, CA
25036M02.16A
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cc: County Administrator's Office
County Counsel
Clerk of the Board (w/bids)
Office of the County Administrator
Contra Costa County
Affirmative Action Office
651 Pine Street, Martinez, CA 94553
(510) 646-4106 fax: (510) 646-1353
Memorandum
Date: January 24, 1994
To: Board of Supervisors
From: Emma Kuevor_x
( I
Contract Compliance Officer
Subject: Second Floor Repairs
at 30 Muir Road, Martinez
The Second Floor Repairs at 30 Muir Road, Martinez project goals
and "good faith effort" documentation was reviewed for the three
lowest bidders. None of the three lowest bidders met the WBE goal
or documented a good faith effort to meet the goals.
My recommendation is to reject all bids. The attached is a summary
of their good faith efforts.
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CONTRA COSTA COUNTY
BID REVIEW
SUMMARY SHEET
Date: January 27, 1994
Project: Second Floor Repair at 30 Muir Road
Project
Number: 250-9336/B. 4 . 1
Bidder: William Dahn Construction
Bid
Date: January 20 , 1994
Bid
Amount: $158, 000
Contact
Person: Shelley Bringolf
Telephone
Number: ( 510) 458-6339
Planned County Project Goal: MBE 140
WBE 6%
Bidders Goals: MBE 340
WBE 2%
Type of
Company Location Business Amount Percent
Kim' s Flooring Oakland, Flooring $53,500 34%
S&K Nellis PainVt Concord Painting $ 2,350 1.50
Emma' Kuevor
Contract Compliance Officer
MBE/WBE CONTRACT COMPLIANCE PROGRAM
GOOD FAITH EFFORT SUMMARY
Date: January 27, 1994
Project: Second Floor Repair at 30 Muir Road
Project
Number: 250-9336/8. 4 . 1
Bid Date: January 20, 1994
Bidder : William Dahn Construction
a. Did bidder attend any pre-bid or pre-solicitation meeting
scheduled by the County for the Project, or, within one year
preceding the bid opening attend one or more pre-solicitation.
or pre-bid meeting scheduled by the County for other projects?
Pre-Bid Meeting Date:
Attended: Employee, Grady Turner attended Merrithew Walkway
project October 1993
b. Did bidder identify, list and select specific items to be
performed by MBEs or WBEs?
Yes, Painting, Mechanical, and Flooring
C. Did bidder advertise not less than ten ( 10) calendar days
prior to bid opening date in one or more daily or weekly
newspapers, trade association publications, trade journals or
other media such as the Daily Pacific Builder, the Daily
Construction Service or the Small Business Exchange?
Yes, Daily Pacific Builder, January 10, 1994
2
d. Did bidder mail certified notices or faxes not less than ten
( 10) calendar days prior to bid opening of the bidders
interest in bidding on the contract to at least three ( 3 )
certified MBEs and three ( 3 ) certified WBEs qualified to
provide items specified? In the letters did bidder provide
bid opening date; a description of the entire project;
bidder' s bond requirements; list of items to be subcontracted;
engineers/architects estimate of the entire project; days in
contract and other pertinent information? No.
Faxed letters were sent (January 10, 1994 , 10 days prior to
bid opening to the following firms:
Painting
S & K Nellis MBE
Russ Enterprises, Inc. WBE
Mechanical
Horizon Sheet Metal, Inc. MBE (not certified)
Camon' s Air Conditioning Service MBE
Flooring
K-W-L Construction/Kims Flooring MBE
Baca Bros . , Inc. MBE
Total: 5 MBEs & One( l ) WBE
Additional firms not contacted were:
Painting: 16 MBEs and 12 WBEs
Mechanical: 16 MBEs and 2 WBEs
Flooring: 8 MBEs and 3 WBEs
e. Did bidder follow up initial solicitation of interest by
contracting at least fifty percent ( 50%) of the certified MBEs
and WBEs that were notified to determine with certainty
whether they were interested in performing specific items of
the project?
Yes, to the following firms:
Firms Dates Followed Up MBE or WBE
Baca Bros. 1/13/94 MBE
KIMS Flooring 1/19/94 MBE
S & K Nellis Painting 1/18/94 WBE
Total: 3 MBEs and One ( 1) WBE
3
f. Did bidder provide interested MBEs and WBEs with information
about the plans, specifications and requirements for selected
subcontracting material supply work?
None indicated
9- Did bidder at least ten ( 10 ) calendar days prior to bid
opening request by certified mail or faxes one (1 ) of the
following: minority and women community organizations;
minority and contractors groups; local, state and federal
minority and women business assistance offices ( including
Public Works, General Services and/or Affirmative Action
office) ; certifying agencies acceptable to the County; or
other organizations that provide assistance in placement of
MBEs or WBEs?
Yes, to the United Asian Contractors ' Association on January
10, 1994 . ( 10 days prior to bid opening)
h. Did bidder negotiate in good faith with MBEs or WBEs and not
unjustifiably reject as unsatisfactory bids prepared by MBEs
or WBEs as determined by the County? If so, list each MBE/WBE
from which a bid was received.
Yes,
Reyes Electric MBE $35 , 000 too high Alhambra Electric
$11 , 424
C&C Painting MBE $ 3 , 457 too high S&K Nellis $2 , 350
i. Did bidder where applicable advise and make efforts to assist
interested MBEs and WBEs in obtaining bonds, lines of credit
or insurance required by the County or bidder? If so, list
each firm assisted, contact person, date and assistance given.
None Indicated.
Does reviewer feel that bidders efforts to obtain MBE/WBE
participation could reasonably be expected to produce a level
of participation to meet the County' s goals?
No.
Approved By:
Emma Kuevor
Contract Compliance officer
A:Dahn
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T'--A DIVISION C
CONTRA COSTA COUNTY
BID REVIEW
SUMMARY SHEET
Date: January 27, 1994
Project: Second Floor Repair at 20 Muir Road, Mrtz
Project
Number: 250-9336/8. 4 . 1
Bidder: Swank Construction, Inc.
Bid
Date: January 20, 1994
Bid
Amount: $175 , 540
Contact
Person: Alan Cooper
Telephone
Number: ( 707 ) 446-8808
Planned County Project Goal: MBE 140
WBE 6%
Bidders Goals: MBE 300
WBE 0%
Type of
Company Location Business Amount Percent
KIMs Flooring Oakland Flooring $53,500 30%
Emma Kuevor
Contract Compliance Officer
MBE/WBE CONTRACT COMPLIANCE PROGRAM
GOOD FAITH EFFORT SUMMARY
Date: January 27, 1994
Project: Second Floor Repair, 20 Muir Road, Mrtz
Project
Number: 250-9336/B. 4. 1
Bid Date: January 20 , 1994
Bidder: Swank Construction, Inc.
a. Did bidder attend any pre-bid or pre-solicitation meeting
scheduled by the County for the Project, or, within one year
preceding the bid opening attend one or more pre-solicitation
or pre-bid meeting scheduled by the County for other projects?
Pre-Bid Meeting Date: January 5, 1994
Attended: Alan Cooper
b. Did bidder identify, list and select specific items to be
performed by MBEs or WBEs?
Yes, Demolition; Floor Covering; HVAC; Electrical
C. Did bidder advertise not less than ten ( 10) calendar days
prior to bid opening date in one or more daily or weekly
newspapers, trade association publications, trade journals or
other media such as the Daily Pacific Builder, the Daily
Construction Service or the Small Business Exchange?
Yes, the Entrepreneur, January 12, 1994 ( 8 days prior to bid
opening)
2
d. Did bidder mail certified notices or faxes not less than ten
( 10) calendar days prior to bid opening of the bidders
interest in bidding on the contract to at least three ( 3)
certified MBEs and three (3) certified WBEs qualified to
provide items specified? In the letters did bidder-provide
bid opening date; a description of the entire project;
bidder' s bond requirements; list of items to be subcontracted;
engineers/architects estimate of the entire project; days in
contract and other pertinent information?
Yes, faxes were sent January 10, 1994 (10 days prior to bid
opening to the following:
Demolition:
Kelly & Son MBE
Floor Cover
KIMS Flooring MBE
Baca Bro. MBE
Burlingame WBE
Clervi WBE
F Floor MBE
Steve Floor Cover MBE
Paint
S & K Nellis WBE
HVAC
Allen Heating MBE
Horizon WBE (not certified)
Yums Mech MBE
Lim & Co. MBE
Aire MBE
Electrical
Pim WBE
Hercules MBE
E.T. Electric MBE
M. Tong MBE
Empire Electric WBE
F. Electric WBE
Red Top WBE
Zeco MBE
Total 13 8
Additional firms that could have been contacted:
Demolition: 18 MBEs and 2 WBEs
Floor Cover: 8 MBEs and 3 WBEs
3
Painting: 16 MBEs and 12 WBEs
HVAC: 14 MBEs and 2 WBE
Electrical: 23 MBEs and 17 WBEs
e. Did bidder follow up initial solicitation of interest by
contracting at least fifty percent ( 50%) of the certified MBEs
and WBEs that were notified to determine with certainty
whether they were interested in performing specific items of
the project?
Yes, to the following:
HVAC
Allen Heating MBE
Horizon WBE (not certified)
Yums Mech MBE
Lims & Co. MBE
Electrical
Pim WBE
Empire Electric WBE
F. Electric WBE
Red Top WBE
Zeco MBE
Total 4 5
f. Did bidder provide interested MBEs and WBEs with information
about the plans, specifications and requirements for selected
subcontracting material supply work?
None Requested
9- Did bidder at least ten ( 10) calendar days prior to bid
opening request by certified mail or faxes one ( 1) of the
following: minority and women community organizations;
minority and contractors groups; local, state and federal
minority and women business assistance offices (including
Public Works, General Services and/or Affirmative Action
office) ; certifying agencies acceptable to the County; or
other organizations that provide assistance in placement of
MBEs or WBEs?
Yes, a fax was sent to NEDA (a Minority Business Development
Agency) January 6 , 1994 (fourteen days prior to bid opening) .
4
or insurance required by the County or bidder? If so, list
each firm assisted, contact person, date and assistance given.
None Indicated
Does reviewer feel that bidders efforts to obtain MBE/WBE
participation could reasonably be expected to produce a level
of participation to meet the County' s goals?
No
Approved By:
Emma Kuevor
Contract Compliance officer
A:Swank
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Tssued with Addendum No. 1, dated 1-13-94 DIVISION C - 6
CONTRA COSTA COUNTY
BID REVIEW
SUMMARY SHEET
Date: January 27, 1994
Project: Second Floor Repair at 30 Muir Road
Project
Number: 250-9336/B. 4. 1
Bidder: Cal Interstate Construction
Bid
Date: January 20, 1994
Bid
Amount: $176 ,000
Contact
Person: T.R. Henderson
Telephone
Number: ( 510) 689-9767
Planned County Project Goal: MBE 140
WBE 6%
Bidders Goals: MBE 300
WBE 1. 5%
Type of
Company Location Business Amount Percent
KIMs Flooring Oakland Flooring $53,500 30%
S & K Nellis Concord Painting $ 2,350 1.5%
16ma, Kuevor
Contract Compliance officer
MBE/WBE CONTRACT COMPLIANCE PROGRAM
GOOD FAITH EFFORT SUMMARY
Date: January 27, 1994
Project: Second Floor Repair at 30 Muir Road, mrtz
Project
Number: 250-9336/B. 4.1
Bid Date: January 20, 1994
Bidder: Cal Interstate Construction, Inc.
a. Did bidder attend any pre-bid or pre-solicitation meeting
scheduled by the County for the Project, or, within one year
preceding the bid opening attend one or more pre-solicitation
or pre-bid meeting scheduled by the County for other projects?
Pre-Bid Meeting Date: January 5, 1994
Attended: Rick Henderson, August 18, 1993 at Merrithew
Hospital Ward A
b. Did bidder identify, list and select specific items to be
performed by MBEs or WBEs?
Yes, Flooring, Electric, and Paint (additive Alternate)
C. Did bidder advertise not less than ten (10) calendar days
prior to bid opening date in one or more daily or weekly
newspapers, trade association publications, trade journals or
other media such as the Daily Pacific Builder, the Daily
Construction Service or the Small Business Exchange?
Yes, Daily Pacific Builder, January 10, 1994, ten days prior
to bid opening.
2
d. Did bidder mail certified notices or faxes not less than ten
( 10) calendar days prior to bid opening of the bidders
interest in bidding on the contract to at least three ( 3 )
certified MBEs and three ( 3 ) certified WBEs qualified to
provide items specified? In the letters did bidder provide
bid opening date; a description of the entire project;
bidder' s bond requirements; list of items to be subcontracted;
engineers/architects estimate of the entire project; days in
contract and other pertinent information?
No, January 11 , 1994 (nine days prior to bid opening)
Flooring
Anderson Carpet WBE
Burlingame Carpet & Furniture WBE
Danville Floors MBE WBE
Floorscapes MBE WBE
Fredericks Carpet & Lino, Inc. WBE
Future Floors, Inc. MBE
J.S. Flooring MBE
S. H. Floor Covering MBE
Electric
Andrade Electric MBE
Austin Scott Electric MBE
Ray Electric, Inc. WBE
Bell ' s Electric MBE
Bill Hunt Electrical Services MBE
Boodie ' s Electric Improvements MBE
Bradshaw Electric MBE
Roco Electric MBE
Riley Electric Contracting MBE
Hannibal ' s Inc. , Electrical Const MBE
ITC Electric MBE
Marshall Electrical Works MBE
R. J. Walker Electric Co. MBE
R. L. Chouteau Elec. Construction, Inc. MBE
Rivera Electric MBE
Shawnee Electric, Co. MBE
Total 20 6
3
e. Did bidder follow up initial solicitation of interest by
contracting at least fifty percent ( 50%) of the certified MBEs
and WBEs that were notified to determine with certainty
whether they were interested in performing specific items of
the project?
No, They followed up with the following:
Anderson Carpet January 19, 1994 WBE
Fredericks Carpet January 19 , 1994 WBE
KIM' s Flooring January 14 , 1994 MBE
R. L. Chouteau Electric January 19 , 1994 MBE
Steiny & Company Electric January 12 , 1994 WBE
Total 2 3
Additional firms they could have contacted to meet the WBE
goals were:
Flooring 2 WBEs
Electric 18 WBEs
f. Did bidder provide interested MBEs and WBEs with information
about the plans, specifications and requirements for selected
subcontracting material supply work?
Yes, to Two MBEs and Three WBEs ( refer to #e) to those firms
they listed
9- Did bidder at least ten ( 10) calendar days prior to bid
opening request by certified mail or faxes one ( 1) of the
following: minority and women community organizations;
minority and contractors groups; local, state and federal
minority and women business assistance offices (including
Public Works, General Services and/or Affirmative Action
office) ; certifying agencies acceptable to the County; or
other organizations that provide assistance in placement of
MBEs or WBEs?
No
h. Did bidder negotiate in good faith with MBEs or WBEs and not
unjustifiably reject as unsatisfactory bids prepared by MBEs
or WBEs as determined by the County? If so, list each MBE/WBE
from which a bid was received.
Yes,
S & K Nellis $ 2 , 350 Alternate Add
4
Selected
Hap Construction $74,450 Too High MBE
Cal Interstate
Selected
Allstate Electric $57,637 Too High WBE
Reyes Electric $35,000 Too High MBE
Dawson Selected
E.T. Electric $33 , 500 Too High MBE
Dawson Selected
Baca Brothers $63 , 546 Too High
KIMs Flooring $53 ,500 Selected MBE
C4C Paint $ 3 ,457 Too High MBE
S&K Nellis
Selected
Rolden Const $52 , 932 Too High MBE
Cal Interstate
Selected
Dawson Electric
i. Did bidder where applicable advise and make efforts to assist
interested MBEs and WBEs in obtaining bonds, lines of credit
or insurance required by the County or bidder? If so, list
each firm assisted, contact person, date and assistance given.
None Requested
Does reviewer feel that bidders efforts to obtain MBE/WBE
participation could reasonably be expected to produce a level
of participation to meet the County' s goals?
No
Approved By:
Emma Kuevor
Contract Compliance Officer
A:CalInter
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Issued with Addendum No. 1, dated 1-13-94 DIVISION C - 6