HomeMy WebLinkAboutMINUTES - 03081994 - 1.48 TO: BOARD OF SUPERVISORS
FROM: Mark Finuc:ane, Health Services Director nl Contra
By: Elizabeth A. Spooner, Contracts Administrator Costa
DATE: February 24„ 1994 County
SUBJECT:' Approval of Contract Amendment Agreement #24-259-24
with Center for Human Development
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Chuck Deutschman) to execute on behalf of the County, Contract
Amendment Agreement #24-259-24, effective July 1, 1993, to amend
Novation Contract #24-259-23 (effective July 1, 1993 through June 30,
1994) with Center for Human Development to amend the Contract Payment
Provisions and to add a six-month automatic contract extension for the
period from July 1, 1994 through December 31, 1994 with an extension
period payment limit of $120, 183 .
II. FINANCIAL IMPACT:
This Contract is funded 100% by Federal Block Grant Funds. No County
match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This Contractor has operated a community-based, youth oriented
outreach program known as "New Experiences in Affection and Trust
(NEAT) " for the County for several years. On February 1, 1994, your
Board approved Novation Contract #24-259-23 which replaces the six-
month automatic extension under the prior contract.
Approval of Contract Amendment Agreement #24-259-24 will correct the
Contract Payment Provisions (which contained an error) , with no
increase in the Fiscal Year Contract Payment Limit, and will add a
six-month automatic extension to the Contract.
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CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM ATN OF LLL_•• ..000...
BOARDCO MITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON March 8 , 1994 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT IV ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Chuck Deutschman (313-6350) OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED March 8 , 1994
Risk Management Phil Batehelor,Clerk of the Board of
Auditor-ControlleruRery stirs and County Administrator
Contractor
M382/7-83 BY ` -DEPUTY
' Contra Costa County L4E5 Standard Form 1/87
A CONTRACT AMENDMENT AGREEMENT
(Purchase of Services) Number 24-259-24
Fund/Org #5915/5936
Account # 2320
Other #
1. Identification of Contract to be Amended.
Number: 24-259-23 .
Effective Date: July 1, 1993
Department: Health Services - Substance Abuse Division
Subject: New Experiences in Affection and Trust (NEAT)
Family Outreach Program Services
2 . Parties. The County of Contra Costa, California (County) , for its
Department named above, and the following named Contractor mutually
agree and premise as follows:
Contractor: CENTER FOR HUMAN DEVELOPMENT
Capacity: Non-profit California corporation Taxpayer ID#Not applicable
Address: 391 Taylor Boulevard #120, Pleasant Hill, California 94523
.3 . Amendment Date. The effective date of this Contract Amendment Agreement
is July 1, 1993
4. Amendment Specifications. The Contract identified above is hereby
amended as set forth in the "Amendment Specifications" attached hereto
which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
e
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of
BOARD OF SUPERVISORS the Board of Supervisors and County
Administrator
BY
Chairman/Designee Deputy
CONTRACTOR
By BY
Akw 0
(Desij7fiatdW business capacity A) (Designate business capacity-B)
Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by
two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313) . All signatures must be acknowledged as set forth on page
two.
Contra Costa County Standard Form 1/87
APPROVALS/ACKNOWLEDGEMENT
Number 24-259-24
APPROVALS
RECO BY DEPARTMENT FORM APPRO
ti
B By , :
Designee
F.
APPROVED: COUNTY ADMINISTRATOR k> ^
B
y
ACKNOWLEDGEMENT
State of California ACKNOWLEDGEMENT (By Corporation,
Partnership, or Individual)
County of
The person(s) signing above for Contractor, personally known to me in the individual or
business capacity(ies) stated, or proved to me on the basis of satisfactory evidence to
be the stated individual or the representatives) of the partnership or corporation
named above in the capacity(ies) stated, personally appeared before me today and
acknowledged that he/she/they executed it, and acknowledged to me that the partnership
named above executed it or acknowledged to me that the corporation named above executed
it pursuant to its bylaws or a resolution of its board of directors.
Dated:
[Notarial Seal]
GII.GER
AIARIEIRO COUNTY CLERK
Contra Costa County,CaliforniaaNG/—ry p t� /6e—put[y/scounty JsClerk
-2-
■
AMENDMENT SPECIFICATIONS
Number 24-259-24
In consideration for Contractor's willingness to provide additional services under the
Contract identified herein, County agrees to amend the Contract Payment Provisions and add
an automatic six-month extension to the term of the Contract. County and Contractor agree
therefore to amend said Contract as set forth below while all other parts of the Contract
remain unchanged and in full force and effect.
1. Modification of Payment Provisions. Payment Provisions Paragraph 2. (Payment
Amounts) is hereby modified to read as follows:
"(%] d. Subiect to later adjustments in total payments in accordance with the
provisions for Cost Report and Settlement, Audits, and Audit Exceptions set
forth in. the Payment Provisions, and subject to the Payment Limit of this
Contract, County will pay Contractor:
(1) A one-time-only advance payment of $34,200, payable upon demand
on or after July 1, 1993; and
(2) Monthly payments in an amount equal to Contractor's net allowable
contract costs which have actually been incurred and/or paid by
Contractor each month (i.e. , reimbursement in arrears of actual
expenditures) , computed in accordance with and subject to the
attached Budget of Estimated Program Expenditures which is
incorporated herein by reference. For allowable contract costs
which are actually incurred in a given month, but for which
invoices are not on hand, Contractor shall include estimates of
such costs in its payment Demand (Form D-15) for said month, and
Contractor shall increase or decrease each subsequent month's `
Demand to adjust for any resulting over- or under-payments,
subject to the Contract Payment Limit."
2. Automatic Contract Extension. The Contract Special Conditions are hereby amended
to add the following new Paragraph 6. (Automatic Contract Extension) :
"6. Automatic Contract Extension. Notwithstanding Paragraph 3. (Term) of this
Contract, unless this Contract is terminated by either party pursuant. to Paragraph 5.
(Termination) of the General Conditions prior to June 30, 1994, the term of this Contract
shall be automatically extended from July 1, 1994 through December 31, 1994. During its
extended term, this contract is nevertheless subject to all the terms and conditions
applicable during its initial term, including but not limited to General Conditions
Paragraph 5. (Termination) , except as to payment for services rendered during the extended
term. The purpose: of this automatic six-month extension is to allow for continuation of
services as specified in this Contract, to avoid interruption of payment to Contractor,
and to allow County time in which to complete a novation or renewal contract for Contractor
and County Board of Supervisors approval. As to any such six-month extension:
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Initials:
ontractor ounty Dept.
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AMENDMENT SPECIFICATIONS
Number 24-259-24
a. The Contract Payment Limit, specified in Paragraph 4. (Payment Limit)
of this Contract, is increased by $120,183 (the six-month Payment Limit) and County's total
payments to Contractor for said six-month extension shall not exceed this six-month Payment
Limit, subject, nevertheless, to the aforesaid novation or renewal contract.
b. County shall pay Contractor a one-time-only advance of $34,200 payable
upon demand on or after July 1, 1994, and thereafter, monthly payments in accordance with
Payment Provisions as set forth in Paragraph l.d, of the Payment Provisions, subject to
the six-month Payment Limit specified above.
C. Con-tractor shall continue to provide services as set forth in the Service
Plan, subject to any amendments thereto; all service units (set forth in the Service Plan)
and line item budget amounts (set forth in the Budget of Estimated Program Expenditures)
shall be prorated for the six-month period.
d. In addition to the cost report specified in Paragraph 7. , (Cost Report
and _ Settlement) of the Payment Provisions, as amended by these Special Conditions,
Contractor shall also submit to County, no later than 60 days following termination of this
Contract as extended, an extension period cost report covering the period of this six-month
extension. County and Contractor shall follow the cost report and settlement procedures
specified in above-referenced Paragraph 7. (Cost Report and Settlement) of the Payment
Provisions, subject to the six-month Payment Limit specified above for the contract
extension period.
e. This six-month contract extension shall be subject to any further
agreement (novation) which Contractor and County may enter into covering the provision of
services during the contract period immediately following the contract period specified
in Paragraph 3. (Term) , in accordance with Contra Costa County's current revision of the
project specified in Paragraph 8. (Project) ."
Initials: Z��K
C ractor C unty Dept.
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